How To Apply for VSA
VSA 2023 Application Priority Window: January 5-13, 2023
|Session||Rising 7th and 8th Grade One Week Program||Rising 9th and 10th Grade One Week Program||Rising 11th and 12th Grade One Week Programs*||Rising 11th and 12th Grade Two Week Program|
|Program Dates||June 18 - June 23, 2023||June 25 - July 1, 2023||June 18 - June 24, 2023 & |
June 25 - July 1, 2023
|July 9-21, 2023|
|Week of December 14, 2023||VSA Summer 2023 Courses Announced|
|January 5, 2023||VSA Application Priority Window Opens|
|January 13, 2023||VSA Application Priority Window Closes (Midnight)|
|January 14, 2023||VSA General Application Window Begins (Rolling Admission) for Open Spots|
|January 30, 2023 to February 13, 2023||VSA Admissions Notification for Priority Window Applicants Sent During this Window*|
|March 15, 2023||VSA Tuition and Required Forms Due**|
|After March 15, 2023||Rolling Admissions Continues if Spots Remain***|
|June 1, 2023||Tuition Due for All Families on a Payment Plan|
|June 18, 2023||VSA 7th/8th Grade Program Begins and
VSA 11th/12th Grade 1 Week Program Begins
|June 23, 2023||VSA 7th/8th Grade Program Ends|
|June 24, 2023||VSA 11th/12th Grade 1 Week Program Ends|
|June 25, 2023||VSA 9th/10th Grade Program Begins and
VSA 11th/12th Grade 1 Week Program Begins
|July 1, 2023||VSA 9th/10th Grade Program Ends and
VSA 11th/12th Grade 1 Week Program Ends
|July 9, 2023||VSA 11th/12th Grade 2 Week Program Ends|
|July 21, 2023||VSA 11th/12th Grade 2 Week Program Ends|
*A nonrefundable 20% deposit due one week after this date or one week after an admissions notification is received (whichever date is later).
**For previously admitted students, no tuition will be refunded after this date.
***For any applications accepted after March 15, or any students admitted from a waiting list after this date, tuition is typically due one week after placement. No deposit is needed. After the communicated tuition due date has passed, no refunds are available.
In order to determine if VSA’s accelerated courses are a good fit, all students are required to submit qualifying documentation as part of their application. Please carefully review the eligibility information below along with information on our admissions process and placement. Please note, VSA does not compare one student to another in the admissions process. We review a student’s application in its entirety to ensure that the program will be a good academic fit for the student.
Here is a description of the required and recommended application components that are helpful for PTY when determining fit:
1. Test Scores (Required): Students applying to Vanderbilt Summer Academy must submit qualifying documentation at the time of application. Test scores in the 90th percentile and above for their age group in one or more sections on an advanced achievement assessment (ACT, SAT, PSAT, or AP scores within the content area of the course) OR any other nationally normed standardized assessment (such as state testing, MAP/NWEA testing, ITBS, or ERB if advanced achievement assessment scores are not available) would suggest that this program might be a good fit academically for a student. We also accept cognitive measures (i.e., WISC-V, CogAT, Otis Lennon, Stanford-Binet) and out-of-level test scores (i.e., ACT in 7th grade). Individual ability and/or achievement assessments from psychologists are also accepted. All pages of the individual evaluation and assessment need to be included. Test scores should be less than three years old. When reviewing scores, we look specifically at strengths and accelerated achievement in the content area(s) for select course(s) of interest. However, PTY does not have cutoffs for standardized test scores in order to apply to the program. Also, please note that scores above the 90th percentile do not automatically guarantee admission into the program based on our randomized admissions process.
Students may submit a screenshot or picture of student assessments as long as the student’s name is seen on the form.
2. Essay (Required for 9th-12th Grade): We use this essay to get to know a little more about the student, so please use this opportunity to let both personality and interests shine. The prompt for this essay states – “In 200-300 words, please tell us why you think VSA would be a good fit for you. What contributions would you make to the VSA community, and what do you hope to get out of your VSA experience?”
3. Transcript (Required for Some Applicants):
- In order to better understand if VSA would be a good fit for a student, we ask that a student submit a transcript as part of their qualification materials if a student’s test scores fall below the 90th percentile. Our VSA program is designed for students who have performed well based on the opportunities and experiences that are available to them. Understanding a student’s academic achievement through a school transcript can be helpful when making placement determinations. Along with above average test scores, grades of mostly As and Bs in the most academically advanced courses offered at the student’s school typically suggest that the VSA program would be a good academic fit. Through the transcript review process, we are looking for students who are highly motivated. PTY also understands that extenuating circumstances might impact a student’s grades. Please make sure to provide annotation if the student’s grades do not accurately demonstrate their ability and motivation to participate in an accelerated academic environment.
- We also ask that all students who apply for classes with prerequisites make sure to submit a transcript.
Transcripts can be submitted as a picture or screenshot of a student’s unofficial record but must include the student’s name.
4. Supplemental Evidence of Advanced Performance (Requested for Some Applicants After Initial Application Review): We understand that there are additional ways to reflect a student’s academic knowledge and capacity for advanced academic coursework besides test scores and transcript information. Feel free to contact the VSA office for questions about scores and a transcript that do not meet these criteria, as alternative documentation through additional portfolio information may be acceptable to determine fit. Additional portfolio components include a resume, teacher recommendation form (provided by VSA), and possible work sample. This information should not be submitted at the time of original application unless requested. After reviewing a student’s initial application (test scores and transcript), a member of the VSA team will be in touch about whether additional information might be helpful in determining if VSA is a good academic fit.
VSA welcomes students from across the globe to apply for and participate in our summer residential program. Vanderbilt considers a student an international student if the student is a citizen of any nation other than the United States of America. A student are not considered an international student if they are a dual U.S. citizen, U.S. Permanent Resident, refugee/asylee, or a U.S. citizen living abroad.
To learn more about eligibility requirements for international students, please visit the VSA International Student page for more information about application requirements.
Choosing a Course
Please consider course choices carefully. While reviewing the course descriptions, students should rank-order as many of the courses as they like, knowing that they may not get placed in their first choice. While we do our best to place students in their first-choice courses, we often have to place students in second- or third-choice courses based on availability. Please note that ranking more than one course never hurts the possibility of receiving the top choice, and ranking several courses increases the chances of being placed in a course. Students should rank only those courses that they are truly willing to take. If placed in a lower ranked course, the student will remain on the waiting list for higher ranked courses; however, a spot may not open in a higher ranked course. Rank thoughtfully to ensure VSA is an enjoyable experience!
When an application goes live for VSA, you will complete your application by visiting the “Apply Now” section of our website. Programs for Talented Youth uses SchoolDoc as the online application platform. With this option, you may upload test scores and other eligibility criteria, indicate your course preferences, and select a preferred payment method for the nonrefundable application fee. If you have applied for other programs using SchoolDoc, you can use your previously created account to login and submit a VSA application.
Incomplete applications cannot be fully processed. Make sure to include all required materials in your online application:
- Online Admission Application, completed and signed
- Nonrefundable Application Fee: $50 ($100 for International Students)
- Qualifying Documents: (1) Test scores (required) and (2) school transcript (recommended for some)
- Essay, completed and signed (9th-12th grade)
- Financial Documents (i.e., 1040 and W-2s, if you plan to apply for financial assistance)
- Note: Students may apply for financial assistance at any point in the application process. See information below.
Want to learn more about how to prepare for a summer application?
Vanderbilt Programs for Talented Youth is committed to making programs available to academically gifted students regardless of a family’s ability to pay the full tuition. Therefore, need-based financial aid is available based on income. The VSA application review process is need-blind and does not consider financial status. More information on PTY’s financial assistance application can be found on the Tuition and Financial Assistance page.
Admissions Process & Placement
VSA begins accepting applications during a period called the Application Priority Window, but applications are accepted after this window and until all VSA courses are filled. Many of our courses fill quickly, so we recommend that students apply during the priority window for the best chance of receiving their top choice course. Our VSA admissions process, which includes a randomized review of all applicants received during the priority window, is intended to facilitate an equal opportunity for all potential participants to be placed in the courses that interest them.
Application Priority Window
There is typically a one-week priority application window in January after the application is released. Please see the Application Timeline section on this page for more information about the dates of the priority window. Applicants will apply online.
All complete applications received during the priority application window will be considered part of the primary application pool regardless of the specific time submitted. All complete and qualifying applications submitted during the application priority window have the same chance for placement. Upon the close of the window, all applications received will be randomly assigned a number determining their order in the review queue for placement.
Applying during the priority window does not guarantee admission, but it increases the chances of admission. We strongly recommend that students apply during the window. If space in a course remains after the priority window closes, courses will be filled on a first-come, first-serve system, based on availability and eligibility. A waiting list will be maintained for full courses.
In your application, students should rank their course choices in order of preference, with 1 indicating their first choice. Students may rank as many choices as they like. We will make every effort to place students in their first choice. However, courses fill very quickly, and we will place you into their highest-ranked course based on seat availability at the time we review their application. Thus, students should rank only courses they are willing to take. Once placed in a ranked course, students will be notified and their spot will be held with your nonrefundable 20% tuition deposit. If placed in a lower-ranked course, the student will remain on the waiting list for any higher-ranked courses regardless of whether they have paid the deposit to secure their spot in a lower-ranked course.
Once a completed application has been submitted within the priority window, a student can typically expect an admission notification via email from January 30, 2023 to February 13, 2023. For students applying outside of the priority window, an admission notification can be expected within approximately 3-4 weeks after the application submission date. If the student is admitted, the admission notice will also include the tuition statement and instructions for paying the 20% tuition deposit (due one week after admissions notification is sent), which holds the student’s place in the course. For families who have applied for financial aid, financial aid information may be included in the admission notice if financial aid materials have already been submitted. The tuition deposit for financial aid applicants will not be due until the financial aid materials have been processed and the award communicated to the family. Only complete applications are fully processed, so if any items are missing (e.g., application fee, qualifying documents, essays, etc.), PTY will contact the family to alert them to the incomplete status. PTY can only process complete applications, so an incomplete application can negatively impact placement in a course.
A waiting list notification is due to space availability only and is no indication of student ability or merit. At the time of the application review, if no openings remain in a student’s first-choice course, we will look to see if a seat is available in their second-choice course, and so on. Even if we place a student in a lower-ranked course (due to availability), they will remain on the waiting list(s) for a higher-ranked course(s). If a seat becomes available in a higher-ranked course, we move the first student on the waiting list into that seat. Waiting lists are held until close to the start of the program session. No tuition deposit will be owed until the student is placed in a course that was ranked in the application. The application fee, however, is nonrefundable.
If your student has been placed on a waiting list, and you have questions about their status, please contact PTY at 615-322-8261 or firstname.lastname@example.org.
After admission into the program, families will receive instructions concerning required forms. Required forms include, but are not limited to, emergency contact information, participant permission, medical information, immunization records, media release, etc. All students who participate in programs through Programs for Talented Youth (PTY) must have current health insurance documentation and required forms on file with PTY.
COVID-19 Program Policies
Click here for more information on VSA 2022 COVID-19 policies.
The $50 ($100 for international applicants) application fee is nonrefundable for all applicants. Once the student is admitted and placed in a ranked course, an email notification will be sent. A nonrefundable 20% tuition deposit is due within one week of receiving notification of admission and is required to hold the spot for the admitted student. If no tuition deposit is paid within the week, the student forfeits their space in that course. A student who has been admitted into the program but not placed in any course will remain on the waiting list and will not be asked to submit a tuition deposit unless placement in a course can be offered.
A student who withdraws from the program after submitting the nonrefundable 20% tuition deposit will receive a tuition refund for any amount paid above the deposit amount (less the non-refundable application fee) if VSA is notified before the tuition deadline. No refunds will be granted after the tuition deadline for the session.
If Vanderbilt University determines that it is in the best interest of VSA participants to delay or cancel the VSA program, VU staff will issue a timely statement to participants via email and the PTY website to advise of the delay or cancellation. No tuition reimbursements will be given for delays. If a cancellation is announced prior to the program start date, tuition paid, less the nonrefundable application fee, may be applied to a future program of the family’s choosing, or if preferred, a tuition reimbursement may be issued. In the event of a cancellation during a program, VU may, in its sole discretion, elect to provide partial tuition reimbursements. As is the VSA application policy, the application fee and deposit are nonrefundable. VU is not responsible for any expense or cost incurred by a family in preparing for or arising or resulting from a delayed or cancelled program, including without limitation, the cost of non-refundable airfare, other transportation, lodging and meal expense, and the cost of any additional or alternative arrangement a student/family elects or are required to incur or make as a result of a delayed or cancelled program.
In compliance with federal law, including the provisions of Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendment of 1972, Sections 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act (ADA) of 1990,the ADA Amendments Act of 2008, Executive Order 11246, the Vietnam Era Veterans Readjustment Assistance Act of 1974 as amended by the Jobs for Veterans Act, and the Uniformed Services Employment and Reemployment Rights Act, as amended, and the Genetic Information Nondiscrimination Act of 2008, Vanderbilt University does not discriminate against individuals on the basis of their race, sex, sexual orientation, gender identity, religion, color, national or ethnic origin, age, disability, military service, covered veterans status, or genetic information in its administration of educational policies, programs, or activities; admissions policies; scholarship and loan programs; athletic or other university-administered programs; or employment. In addition, the university does not discriminate against individuals on the basis of their gender expression. Requests for information, inquiries or complaints should be directed to these offices: Equal Opportunity and Access Office, email@example.com, telephone (615) 343-9336; Title IX Office, Title IX Coordinator, firstname.lastname@example.org, telephone (615) 343-9004, 2100 West End Ave, Suite 700, Nashville TN 37203; Student Access Office, email@example.com telephone (615) 343-9727.