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Admitted Students

Your Online Account

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You can find the VSA student handbook in the Required Forms in your SchoolDoc account. The VSA student handbook contains information about what to expect, a typical schedule for each session, and what to bring with you to VSA.

Tuition

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Required Forms

To complete your Required Forms, please login to your online account on SchoolDoc.

In order to participate in the VSA program, all students must have up-to-date required forms on file. Required Forms are required for all participants and must be updated every school year, starting in the fall. This paperwork includes permission and release forms, medication permission, allergy information, general health information, medication statements, and health insurance documentation. Based on university policy, students are not permitted to participate in VSA if this paperwork is incomplete at the start of the program.

VSA Student Handbook

Once admitted, the VSA Student Handbook will be available to access in the “Student Handbook” step in the Required Forms in your SchoolDoc account. We recommend that you download the Student Handbook for easy access and review with your student.

A “What to Bring” list can be found in the Student Handbook.

Check-In & Check-Out

Please see the Student Handbook linked in the Required Forms in your SchoolDoc account for more information on Check-In and Check-Out procedures.

Check-In: VSA Check-in times vary by session.

  • Rising 7th and 8th Grade One Week Program (June 18 – June 23, 2023): June 18th; 1:30PM CT to 3:30PM CT
  • Rising 9th and 10th Grade Two Week Program (June 25 – July 1, 2023): June 25th: 1:30PM CT to 3:30PM CT
  • Rising 11th and 12th Grade One Week Program (June 18 – June 24, 2023): June 18th: 3:30PM CT to 5:30PM CT
  • Rising 11th and 12th Grade One Week Program (June 25- July 1, 2023): June 25th: 3:30PM CT to 5:30PM CT
  • Rising 11th and 12th Grade Two Week Program (July 9- July 21, 2023): July 9th: 3:30PM CT to 5:30PM CT

Check-Out: Check-out times vary by session.

  • Rising 7th and 8th Grade One Week Program (June 18 – June 23, 2023): June 23rd: 9:00AM CT to 11:00AM CT
  • Rising 9th and 10th Grade Two Week Program (June 25 – July 1, 2023): July 1st; 9:00AM CT to 11:00AM CT
  • Rising 11th and 12th Grade One Week Program (June 18 – June 24, 2023): June 24th; 9:00AM CT to 11:00AM CT
  • Rising 11th and 12th Grade One Week Program (June 25 – July 1, 2023): July 1st; 9:00AM CT to 11:00AM CT
  • Rising 11th and 12th Grade Two Week Program (July 9- July 21, 2023): July 21st; 9:00AM CT to 11:00AM CT

Airport Shuttle Information

Please see the Student Handbook linked in the Required Forms in your SchoolDoc account for more information on Check-In and Check-Out procedures.

Arrival: VSA’s required shuttle service at the airport will begin at noon CST on check-in day. Please schedule a flight that arrives in Nashville between 11:00AM and 4:00PM CST. The earliest a VSA shuttle will pick up students from the airport is 11:00AM. A VSA staff member will be present at BNA’s baggage claim area to greet all students to Nashville during the previously specified time frames. Additional information, including logistics for meeting the VSA staff member, the name of the VSA staff who will be greeting the student, and contact information for day-of correspondence, will be emailed closer to the start of the program. Note that once on campus students will not receive the keys to their rooms until official check-in begins. Students arriving to campus by shuttle earlier than the beginning of official check-in will be fully supervised in a waiting area on campus with games until check-in officially begins.

Departure: Students flying alone out of Nashville are required to take the VSA shuttle to BNA on check-out day during the set hours of the shuttle service. Please schedule your student’s departing flights within the window below:

  • Rising 7th and 8th Grade One Week Program (June 18 – June 23, 2023): June 23rd: 8:00 AM CT to 1:00 PM CT
  • Rising 9th and 10th Grade Two Week Program (June 25 – July 1, 2023): July 1st; 8:00 AM CT to 1:00 PM CT
  • Rising 11th and 12th Grade One Week Program (June 18 – June 24, 2023): June 24th; 8:00 AM CT to 1:00 PM CT
  • Rising 11th and 12th Grade One Week Program (June 25 – July 1, 2023): July 1st; 8:00 AM CT to 1:00 PM CT
  • Rising 11th and 12th Grade Two Week Program (July 9- July 21, 2023): July 21st; 8:00 AM CT to 1:00 PM CT

The final shuttle from campus will drop students off at the BNA airport at 11:30 AM CST.

If you book a flight outside of the windows listed above, your students may have extended and unsupervised wait times at the airport. It is unlikely that VSA is able to accommodate unaccompanied minor flight status for flights booked outside of the window. Please contact the VSA office (vsa.pty@vanderbilt.edu) before booking the flight if the departure time is outside the windows listed.

Shipping Packages to VSA

Student’s Name
Student’s Session
c/o Vanderbilt Summer Academy, Programs for Talented Youth
PMB #506
230 Appleton Place
Nashville, TN 37203-5721

Packages that arrive on campus may not reach the residence hall for one or two additional days due to processing. Weekend deliveries are not accepted.