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SAVY Admitted Students

Important Policy Review

Below are some of the important policies to review before accepting admission into the program and paying tuition.

Refund Policy

Full refunds, less the non-refundable application fee, are awarded for cancellations made by the tuition deadline for the specific session. No refunds will be awarded for cancellations occurring after the published tuition deadline for each program.

Required Forms

In order to participate in the SAVY program, all students must have up-to-date required forms on file. These required forms must be completed by all participants and must be updated every school year, starting in the fall. This paperwork includes, but is not limited to, permission and release forms, medication permission, allergy information, general health information, medication statements, and health insurance documentation. In order to participate in SAVY, all students are required to have health insurance documentation on file with PTY. Based on university policy, students are not permitted to participate in SAVY if these required forms are incomplete at the start of the program.

Required forms can be accessed and completed in SchoolDoc after a student has officially been enrolled in a course. Instructions on how to complete required forms will be included in the SAVY admissions notification.

Welcome and Logistics Information

Before the start of each session, families will be receiving a Welcome email in the week leading up to the session that contains important SAVY information. This email will include a welcome letter from your child’s instructor, important first day reminders, as well as a packet of logistical information for you to review. We look forward to seeing you on the first day!

Inclement Weather Plan – Fall/Spring

Weather cancellations are unfortunate for all involved, but the safety of our students and families is top priority. Should it be in the best interest of our students and families that we delay or cancel our program due to inclement weather, we will issue a statement to our participants via email and also on our website the morning of the program. If a full day of Fall or Spring SAVY is cancelled for inclement weather, a make up session may occur. No matter the official program decision, it is always most important that each family make the safest travel decisions in regard to their own situation and program attendance.

Cancellation Policy

Cancellations by the student made before the tuition due date will be eligible for a 100% tuition refund, less the non-refundable application fee</span>. After the tuition deadline, no tuition refunds will be awarded for students who cancel program participation. The application fee will not be refunded for any reason. Tuition deadlines associated with each program can be found in the admissions notification email and on the specific program timeline on the website.

If Vanderbilt University determines that it is in the best interest of SAVY participants to delay or cancel the SAVY program, VU staff will issue a timely statement to participants via email and the PTY website to advise of the delay or cancellation. No tuition reimbursements will be given for delays. If a cancellation is announced prior to the program start date, tuition paid, less the nonrefundable application fee, may be applied to a future program of the family’s choosing, or if preferred, a tuition reimbursement may be issued. In the event of a cancellation during a program, VU may, in its sole discretion, elect to provide partial tuition reimbursements. VU is not responsible for any expense or cost incurred by you in preparing for or arising or resulting from a delayed or cancelled program, including without limitation, the cost of non-refundable airfare, other transportation, lodging and meal expense and the cost of any additional or alternative arrangement you elect or are required to incur or make as a result of a delayed or cancelled program.

Covid-19 Policies For Spring 2022

Please note, Vanderbilt has implemented mandatory COVID vaccination polices for its faculty and staff personnel but does not provide guarantees or assurances that all adult personnel within the program will be vaccinated. Some faculty and staff may have been granted approved (medical or religious) exemptions from the vaccination requirement.

In an effort to protect all members of our community, Vanderbilt has put in place COVID-19 policies for student programs. The following list includes some of our current policies related to SAVY. More comprehensive information will be provided at a later date to enrolled families. As always, policies are subject to change.

  • In order to protect the safety of our community, masks will be required for all students and staff in indoor spaces, regardless of vaccination status.
  • Masks will be required at all drop-off and pick-up location due to physical distancing constraints.
  • Students will be physically distanced in classrooms (3 feet) and will be physically distanced at snack and meal times when masks are removed (6 feet).
  • If students are able to physically distance outside, masks are not required.
  • Academic Buildings are not open to the public. All students will be welcomed and will depart the program through a car rider line.
  • We ask that parents monitor their child’s heath daily leading to each drop off each SAVY Saturday, which may include specific steps outlined closer to the start of SAVY. Parents should not send their child to the program if they are exhibiting signs of illness. We also ask that a student does not attend the program until a quarantine/isolation period has fully ended.**
  • Vanderbilt will follow CDC and TN Department of Health guidance regarding contact tracing protocol when any positive COVID test is communicated to the program leadership.

**SAVY administration will try to accommodate a necessary change of program plans for any family who is unable to attend for a documented COVID-19 related reason. This may include applying previously paid tuition to a future program or attempting to reschedule the student in another Saturday session.

Covid-19 Policies For Summer 2022

Click here for the most up-to-date COVID-19 policies for Summer 2022/