Vanderbilt Summer Academy (VSA) Area Coordinator

Location: Nashville, TN
Type: Residential
Reports to: Director of Residential and Secondary Programs

Job Description:  

A VSA Area Coordinator serves as an in-residence floor leader and supervisor. At VSA, residential small groups of middle and high school students grades 7-12, are led by proctors. Each proctor is responsible for activities, check ins, and is first line support for students. The Area Coordinator (AC) serves as “a proctor for the proctors” by providing support and supervision to proctors and serves as the bridge between proctors and the leadership team. Area Coordinators reside in the residential hall with VSA students and staff. This is a residential position that requires flexible weekend hours on Check-in/Check-out Days and during the weekends of program operation. 50-60 hours per week is typical, including weekend shifts. Flexibility is essential in this position.  

Perks: 

Your summer includes: 

• Making a difference through investing in the lives of gifted and high achieving young scholars.
• Working on the campus of a nationally-known institution.  
• Adding a unique experience to your resume. 
• Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
• Competitive compensation with most meals, provided while in session, and private room in residence hall included. 

Expectations: 

Within their wide array of duties and responsibilities, VSA Area Coordinators are expected to: 

• Supervise VSA Proctors in all aspects of their roles.  
• Grow and maintain Residential Proctor morale and performance through routine group and 1:1 meetings and conversations.  
• Ensure the quality and effectiveness of nightly proctor meetings as well as filling in to lead these meetings as needed. 
• Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
• Lead an initial Floor Group Meeting on the opening night of each session to set clear standards and policies.
• In partnership with the Head of Activities, serve as lead of various evening activities.
• Possess strong organizational and communication skills along with proven problem-solving abilities. 
• Handle unexpected student issues, including but not limited to:  student illness, violations of stated community code of conduct, student support and encouragement, and the like. 
• Be highly mature and able to assist with the management of a residential community of a summer academic program for teens. 
• Brainstorm, with proctors, ideas for working with students who may be struggling academically, socially, emotionally, physically, or otherwise, referring to the leadership team as needed. 
• Meet regularly with the leadership team and provide information and ideas for maintaining a positive and healthy community of students and staff. 
• Engage willingly as a team player with humor, enthusiasm and a compassionate understanding of middle and high school academically advanced students as well as the proctors and other staff members who support them. 
• Enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe student experiences.  
• Assume other program related responsibilities as assigned by administrative staff. 
• Work closely with other team members to accomplish program goals and address problems in a timely and effective manner. 
• Uphold all expectations for proctor roles and responsibilities. 
• Exemplify VSA’s purpose, identify and communicate the cornerstones of a respectful residential and academic community and serve as a role model for all staff and students. 
• Uphold and enforce all federal, state, University, and program policies as outlined in staff and student handbooks and other referenced materials. 
• Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration. 
• Adhere to PTY’s policies related to confidentiality.
• Perform other related duties as assigned.

Qualifications:  

The ideal candidate will:  

• Possess at least a bachelor’s degree.  
• Have extensive residential life and/or summer program experience at the secondary school or college level.
• Have extensive leadership and/or team building experience. 
• Be able to live in the summer residence hall with VSA students and proctor staff. 
• Demonstrate exceptional maturity and character.  
• Have experience communicating with parents or key stakeholders of an organization.  
• Embody a strong team player ethic and sense of humor. 
• Be able to successfully and positively communicate with individuals of all ages, experiences, and roles. 
• Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
• Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.
• Must be able to traverse distances of at least one mile, including stairs, with or without accommodation.
• Must be able to lift and/or maneuver at least 40 lbs. with or without accommodation.

Compensation:

$16.00/hr (plus housing and meals while VSA is in session)

*This position is eligible for the returning PTY seasonal staff incentive.
**This position is eligible for the Master’s Degree/ Educator or Counselor Certification incentive.

Program Dates and Times:* 

• Onsite Training: May 27 – June 6, 2025; June 16-17, 2025; July 5, 2025
• VSA Sessions operating June-July 
  • VSA Session 1: June 8 – June 14, 2025
  • VSA Session 2: June 22 – June 28, 2025
  • VSA Session 3: July 6 – 19, 2025 
• The typical standard weekday shift is 6:30am-8:30am and 2:30pm-11pm in addition to extensive weekend hours. Please note that hours may vary slightly depending on session assignments. Area Coordinators work 1-2 hours each morning in supervising the residential halls as students wake up as well as escorting students to breakfast. 
• Please note, VSA requires all residential staff to live in the residence hall. This means all staff are expected to remain in the residence hall overnight for each and every night VSA is in session with the exception of agreed upon 24-hour time-off periods (applicable only to 2-week sessions). These 24-hour time off periods will be clearly communicated at the onset of each session; they will be different for each staff member in order to maintain the correct adult to student ratios that are in compliance with Vanderbilt University’s Protection of Minors policies.

*dates subject to change

Vanderbilt Summer Academy (VSA) Residential Proctor

Location: Nashville, TN
Type: Residential
Reports to: Area Coordinator

Job Description:  

A Proctor serves as an in-residence counselor and leader for a group of 8-14 middle through high school students during Vanderbilt Summer Academy, a residential program on Vanderbilt campus that serves academically advanced students. Through leading creative and meaningful evening activities, facilitating daily team-building and intentionally cultivating community, Proctors are critical to enhancing the academic and social experience for students. This is a residential position that requires flexible weekend hours on Check-in/Check-out Days and during the weekends of program operation. 45-55 hours weekly is typical. Flexibility is essential in this position.  

Perks: 

Your summer includes: 

• Making a difference through investing in the lives of gifted and high achieving young scholars.  
• Working at one of the most prestigious universities in the nation.  
• Loving what you do while building your resume. 
• Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
• Competitive compensation with meals and private room in residence hall included.  

Expectations: 

Within their wide array of duties and responsibilities, VSA Proctors are expected to: 

• Lead, supervise, continually check-in and support  a group of 8-14 students during each session. 
• Be a role model for all student participants and colleagues. 
• Uphold and exemplify community values, regulations, and expectations. 
• Curate a safe, cordial, and supportive residential community for all students and staff. 
• Co-create and implement age-appropriate and unforgettable recreational activities. 
• Enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe student experiences.  
• Collaborate with other Proctors to ensure a positive community culture. 
• Remain in frequent communication with the leadership team regarding student well being and engagement. 
• Assist with various administrative duties and processes to ensure smooth operations. 
• Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration. 
• Adhere to PTY’s policies related to confidentiality.
• Perform other related duties as assigned.

Qualifications:  

The ideal candidate will:  

• Be a current undergraduate or graduate student. 
• Demonstrate exceptional maturity and character.  
• Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
• Have experience working with teenagers in a youth development setting. (Residential life/camp counseling experience a plus).  
• Embody a strong team player ethic and sense of humor. 
• Be able to successfully and positively communicate with individuals of all ages, experiences, and roles. 
• Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
• Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.
• Must be able to traverse distances of at least one mile, including stairs, with or without accommodation.
• Must be able to lift and/or maneuver at least 40 lbs. with or without accommodation.

Compensation:

$12.00/hr (plus housing and meals while VSA is in session)

*This position is eligible for the returning PTY seasonal staff incentive.
**This position is eligible for the Master’s Degree/ Educator or Counselor Certification incentive.

Program Dates and Times:* 

• Onsite Training: June 2 – June 6, 2025; June 16 – 17, 2025; July 5, 2025
• VSA Sessions operating June-July 
  • VSA Session 1: June 8 – June 14, 2025
  • VSA Session 2: June 22 – June 28, 2025
  • VSA Session 3: July 6 – 19, 2025 
• The typical standard weekday shift is 6:30am-8:30am and 3pm-11:00pm in addition to extensive weekend hours. Schedules may vary slightly depending on assigned session. Proctors work 1-2 hours each morning in supervising the residential halls as students wake up as well as escorting students to breakfast.
• Please note, VSA requires all residential staff to live in the residence hall. This means all staff are expected to remain in the residence hall overnight for each and every night VSA is in session with the exception of agreed upon 24-hour time-off periods (applicable only to 2-week sessions). These 24-hour time off periods will be clearly communicated at the onset of each session; they will be different for each staff member in order to maintain the correct adult to student ratios that are in compliance with Vanderbilt University’s Protection of Minors policies.

*dates subject to change

Vanderbilt Summer Academy (VSA) Head of Activities

Location: Nashville, TN
Type: Non-Residential
Reports to: Director of Residential and Secondary Programs

Job Description:  

The VSA Head of Activities is responsible for designing and overseeing developmentally appropriate and engaging student activities and ensuring the efficient implementation of all student events and activities throughout the summer. Supervising a team of Activity Assistants and working closely with residential staff, the Head of Activities plans, schedules and implements both choice-based and all group events that align with VSA’s mission and values.  

Perks: 

Your summer includes: 

• Making a difference through investing in the lives of gifted and high achieving young scholars.
• Working at one of the most prestigious universities in the nation.  
• Loving what you do while building your resume with leadership experience. 
• Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
• Competitive compensation with meals and private room in residence hall included.  

Expectations: 

Within their wide array of duties and responsibilities, the VSA Head of Activities is expected to: 

• Ensure the quality, effectiveness and mission alignment of all activities and events including off-campus excursions. 
• Enthusiastically lead a team of Activity Assistants in efficiently preparing for and supporting all activities and contributing to a positive team atmosphere. 
• Effectively create and implement internal communication systems and strategies to build awareness and excitement for all activities.      
• Design efficient systems for student selection of activities. 
• Oversee, with administrative support, the supervision of all activities following stated guidelines, safety procedures, and protection of minors policies. 
• Possess strong organizational and communication skills along with proven problem-solving abilities. 
• Establish a strong rapport with Residential Proctors and Area Coordinators while working with them in brainstorming and co-developing a variety of diverse, safe, and developmentally appropriate activities.  
• Meet regularly with the leadership team and provide information and ideas for improving activities, transportation and logistics of all events.  
• Engage willingly as a team player with humor, enthusiasm and a compassionate understanding of middle and high school academically advanced students as well as the proctors and other staff members who support them. 
• Adapt and pivot as needed to ensure optimal, engaging, and safe student experiences.  
• Assume other program related responsibilities as assigned by administrative staff. 
• Work closely with other team members to accomplish program goals and address problems in a timely and effective manner. 
• Exemplify VSA’s purpose, identify and communicate the cornerstones of a respectful residential and academic community and serve as a role model for all staff and students. 
• Uphold and enforce all federal, state, University, and program policies as outlined in staff and student handbooks and other referenced materials. 
• Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration. 
• Adhere to PTY’s policies related to confidentiality.
• Perform other related duties as assigned.

Qualifications:  

The ideal candidate will:  

• Possess at least a bachelor’s degree.
• Have extensive residential life and/or summer program experience at the secondary school or college level. 
• Have leadership, recreation and/or team building experience.
• Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
• Demonstrate exceptional maturity and character.  
• Embody a strong team player ethic and sense of humor. 
• Be able to successfully and positively communicate with individuals of all ages, experiences, and roles. 
• Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
• Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.
• Must be able to traverse distances of at least one mile, including stairs, with or without accommodation.
• Must be able to lift and/or maneuver at least 40 lbs. with or without accommodation.
• Must have and maintain a valid driver’s license and a satisfactory driving record. Vanderbilt University engages a third party to provide continuous up-to-date notifications regarding negative changes to motor vehicle records.

Compensation:

$22.00/hr

*This position is eligible for the returning PTY seasonal staff incentive.
**This position is eligible for the Master’s Degree/ Educator or Counselor Certification incentive.

Program Dates and Times:* 

• Limited Spring hours may be available
• Onsite Training: May 27 – June 6, 2025; June 16-17, 2025; July 5, 2025
• VSA Sessions operating June-July 
  • VSA Session 1: June 8 – June 14, 2025
  • VSA Session 2: June 22 – June 28, 2025
  • VSA Session 3: July 6 – 19, 2025 
• The standard weekday shift is 2:30pm-10:00pm in addition to extensive weekend hours.  

*dates subject to change 

Vanderbilt Summer Academy (VSA) Activities Assistant

Location: Nashville, TN
Type: Non-Residential
Reports to: Head of Activities

Job Description:  

A VSA Activities Assistant serves as an event planner for VSA residential activities. Through facilitating and supporting diverse activities, Activities Assistants are critical to enhancing the social experience of VSA students. Activities Assistants primarily serve in pivotal support roles in planning, developing, and executing residential experiences that ensure optimal student experience and provide high quality activity implementation. This is not a student facing role. This is a non-residential position that requires flexible weekend hours on Check-in/Check-out Days and during the weekends of program operation.  

Perks: 

Your summer includes: 

• Making a difference through investing in the lives of gifted and high achieving young scholars. 
• Working on the campus of a nationally-known institution.  
• Adding a unique experience to your resume. 
• Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
• Competitive compensation with lunch provided.  

Expectations: 

Within their wide array of duties and responsibilities, VSA Activities Assistants are expected to: 

• Be a role model for all student participants and colleagues. 
• Uphold and exemplify community values, regulations, and expectations. 
• Curate a safe, cordial, and supportive residential community for all students and staff. 
• Support age-appropriate engaging, and fun recreational activities. 
• Enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe student experiences.  
• Collaborate with other Activities Assistants to ensure a positive community culture. 
• Support the residential team in developing diverse and age appropriate recreational activities. 
• Ensure residential activities are set up with the appropriate materials, space, and technological needs required. 
• Maintain an organized and efficient system of monitoring program supplies and VSA inventory. 
• Assist with facilitation of some large scale events, including but not limited to; ABC nights, dances, talent shows, and field trips.  
• Assist with various administrative duties and processes to ensure smooth operations. 
• Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration. 
• Adhere to PTY’s policies related to confidentiality.
• Perform other related duties as assigned.

Compensation:

$16.00/hr

*This position is eligible for the returning PTY seasonal staff incentive.

Qualifications:  

The ideal candidate will:  

• Be a current undergraduate student, graduate student or professional.
• Demonstrate exceptional maturity and character.  
• Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
• Have experience with program coordination, implementation and with working with teenagers in a youth development or educational setting. (Residential life/camp counseling experience a plus.)  
• Embody a strong team player ethic and sense of humor. 
• Be able to successfully and positively communicate with individuals of all ages, experiences, and roles. 
• Be prepared for the physical demands of the position, including lifting up to 15lbs. 
• Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
• Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.
• Must be able to traverse distances of at least one mile, including stairs, with or without accommodation.
• Must be able to lift and/or maneuver at least 40 lbs. with or without accommodation.

Program Dates and Times:* 

• Onsite Training: June 2 – June 6, 2025; June 16-17, 2025; July 5, 2025
• VSA Sessions operating June-July 
  • VSA Session 1: June 8 – June 14, 2025
  • VSA Session 2: June 22 – June 28, 2025
  • VSA Session 3: July 6 – 19, 2025 
• The typical weekday shift is 3pm-10pm in addition to extensive weekend hours.  

*dates subject to change

Vanderbilt Summer Academy (VSA) Head of Operations (Multiple Openings)

Location: Nashville, TN
Type: Non-Residential
Reports to: Director of Residential and Secondary Programs
A Day Lead and Night Lead will be hired for this position. 

Job Description:  

The VSA Head of Operations oversees all office and internal logistics of VSA programming and develops structured and efficient processes to ensure program success. Leading a team of program assistants as well as the two Assistant Heads of Operations, the Head of Operations manages the VSA Summer Office which serves as the central hub for all internal and external program communication, inventory control, student medication processes and transportation scheduling. Serving as the initial point of contact for parent concerns and questions, the Head of Operations’s team will demonstrate elite customer service leading to efficient response and resolution metrics. This is a non-residential position that requires flexible weekend hours on Check-in/Check-out Days and during the weekends of program operation. 

Perks: 

Your summer includes: 

• Making a difference through investing in the lives of gifted and high achieving young scholars.
• Working at one of the most prestigious universities in the nation.  
• Loving what you do while building your resume with leadership experience.  
• Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
• Competitive compensation with meals and private room in residence hall included.  

Expectations: 

Within their wide array of duties and responsibilities, the VSA Head of Operations is expected to: 

• Possess strong organizational and communication skills along with proven problem-solving abilities. 
• Design efficient operations and workflow strategies in a rapidly changing and fast-paced residential program.  
• Supervise and lead a vibrant VSA office that serves as the central hub for scheduling, record keeping, documentation of confidential information and program logistics.  
• Be highly mature and able to assist with the management of a residential community of a summer academic program for teens. 
• Engage willingly as a team player with humor, enthusiasm and a compassionate understanding of middle and high school students. 
• Enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe student experiences.  
• Be present and available throughout VSA.
• Work closely with other leadership team members to accomplish program goals and address problems in a timely manner. 
• Design and implement role specific training for Program Assistants.  
• Serve as support, guide, and resource to program assistants in all aspects of their multifaceted roles. 
• Exemplify VSA’s purpose, identify and communicate the cornerstones of a respectful residential and academic community and serve as a role model for all staff and students. 
• Uphold and enforce all program and University rules as outlined in staff and student handbooks. 
• Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration. 
• Adhere to PTY’s policies related to confidentiality.
• Perform other related duties as assigned.

Qualifications:  

The ideal candidate will:  

• Possess a bachelor’s degree, be a current graduate student, or a professional.
• Have experience managing a successful and diverse team.  
• Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
• Have experience in a complex office setting or in a setting requiring diverse logistics implementation.    
• Demonstrate exceptional maturity and character.  
• Have experience communicating with parents or key stakeholders of an organization.   
• Be able to successfully and positively communicate with individuals of all ages, experiences, and roles. 
• Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
• Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.
• Must be able to traverse distances of at least one mile, including stairs, with or without accommodation.
• Must be able to lift and/or maneuver at least 40 lbs. with or without accommodation.

Compensation:

$22.00/hr

*This position is eligible for the returning PTY seasonal staff incentive.
**This position is eligible for the Master’s Degree/ Educator or Counselor Certification incentive.

Program Dates and Times:* 

• Limited Spring hours may be available
• Onsite Training: May 27 – June 6, 2025; June 16-17, 2025; July 5, 2025
• VSA Sessions operating June-July 
  • VSA Session 1: June 8 – June 14, 2025
  • VSA Session 2: June 22 – June 28, 2025
  • VSA Session 3: July 6 – 23, 2025 
• The standard day lead weekday shift is 9:00AM-5:30PM. Weekend hours will vary.
• The standard night lead weekday shift is 3:00pm-11:00pm. Weekend hours will vary. 

*dates subject to change 

Vanderbilt Summer Academy (VSA) Head of Operations: Student Travel Logistics

Location: Nashville, TN
Type: Non-Residential 
Reports to: PTY Director of Residential and Secondary Programs

Job Description:  

The VSA Head of Operations: Student Travel Logistics reports to the PTY Director of Residential and Secondary Programs and operates as the Student Travel Logistics lead in the VSA Office. This position manages the complex airport shuttle and staffing operations for all VSA check-in and check-out days. This involves continually auditing student airport flight times, communicating with students and parents about changed transportation plans, assigning shuttle times and ensuring the successful implementation of all transportation plans. This is a position that requires extreme attention to detail and the flexibility to work long hours on check-in and check-out days. Due to the long hours on check-in and check-out days, this position will have two days off in the middle of each session week.  

Perks: 

Your summer includes: 

• Making a difference through investing in the lives of gifted and high achieving young scholars.
• Working on the campus of a nationally-known institution.  
• Adding a unique experience to your resume. 
• Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
• Competitive compensation with most meals, provided while in session, and private room in residence hall included. 

Expectations: 

Within their wide array of duties and responsibilities, the VSA Head of Operations: Student Travel Logistics is expected to: 

• Possess strong organizational and communication skills along with proven problem-solving abilities. 
• Be ready to implement operations and workflow strategies in a rapidly changing and fast-paced residential program.   
• Be highly mature and able to assist with the management of a residential community of a summer academic program for teens. 
• Engage willingly as a team player with humor, enthusiasm and a compassionate understanding of middle and high school students. 
• Enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe student experiences.  
• Serve as support and resource to program assistants in all aspects of their multifaceted roles. 
• Exemplify VSA’s purpose, identify and communicate the cornerstones of a respectful residential and academic community and serve as a role model for all staff and students. 
• Uphold and enforce all program and University rules as outlined in staff and student handbooks. 
• Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration. 
• Adhere to PTY’s policies related to confidentiality.
• Perform other related duties as assigned.

Qualifications:  

The ideal candidate will:  

• Possess a bachelor’s degree, be a current graduate student, or a professional.
• Have experience in a complex office setting or in a setting requiring diverse logistics implementation.  
• Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
• Demonstrate exceptional maturity and character.  
• Have experience communicating with parents or key stakeholders of an organization.  
• Embody a strong team player ethic and sense of humor. 
• Be able to successfully and positively communicate with individuals of all ages, experiences, and roles. 
• Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
• Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.
• Must be able to traverse distances of at least one mile, including stairs, with or without accommodation.
• Must be able to lift and/or maneuver at least 40 lbs. with or without accommodation.

Compensation:

$22.00/hr

*This position is eligible for the returning PTY seasonal staff incentive.
**This position is eligible for the Master’s Degree/ Educator or Counselor Certification incentive.

Program Dates and Times:* 

• Limited Spring hours may be available
• Onsite Training: May 27 – June 6, 2025; June 16-17, 2025; July 5, 2025
• VSA Sessions operating June-July 
  • VSA Session 1: June 8 – June 14, 2025
  • VSA Session 2: June 22 – June 28, 2025
  • VSA Session 3: July 6 – 23, 2025 
• The standard weekday shift is 11:00am-7:00pm. Weekend hours will vary.   

*dates subject to change 

Vanderbilt Summer Academy (VSA) Program Assistant

Location: Nashville, TN
Type: Non-Residential
Reports to: Head of Operations

Job Description:  

The Program Assistant position is a pivotal position within the VSA summer office staff, responsible for managing a variety of tasks essential to VSA operations. The work of the Program Assistant ensures that day-to-day operations run smoothly for all VSA parties, including residential life programming, academic and classroom requests, parent questions and concerns, and student needs. 

Individual tasks and assignments will vary according to strengths, schedules, and interests of each Program Assistant, but general responsibilities include establishing a friendly and professional point of contact in the VSA office, directing calls, managing medication procedures, monitoring supply and equipment inventory, and assisting with all Check-in/Check-out procedures.  

Additionally, the Program Assistant serves as a mature presence to VSA students and staff in the VSA Office. Program Assistants will work closely with each other and all members of residential life to form a team of individuals dedicated to fostering a safe and supportive residential community that prioritizes student wellbeing. This is a non-residential position. VSA Program Assistants generally work 6-8 hour shifts (Sun-Sat) that could be scheduled for morning, afternoon or evening. Check-in/Check-out Days as well as weekend hours may include extended shifts. 

Perks: 

Your summer includes: 

• Making a difference through investing in the lives of gifted and high achieving young scholars.
• Working at one of the most prestigious universities in the nation.  
• Loving what you do while building your resume. 
• Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
• Competitive compensation with meals included.  

Expectations: 

Within their wide array of duties and responsibilities, VSA Program Assistants are expected to: 

• Be a role model for all student participants and colleagues. 
• Implement efficient operations and workflow strategies in a rapidly changing and fast-paced residential program.  
• Maintain a vibrant VSA office that serves as the central hub for scheduling, record keeping, documentation of confidential information and program logistics.  
• Interact with parents and families in a professional manner in person and over the phone
• Liaise between academic and residential life through facilitating effective communication across multiple program areas.  
• Uphold and exemplify community values, regulations, and expectations. 
• Enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe student experiences. 
• Assist with various administrative duties and processes to ensure smooth operations. 
• Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration. 
• Adhere to PTY’s policies related to confidentiality.
• Perform other related duties as assigned.

Qualifications:  

The ideal candidate will:  

• Possess a bachelor’s degree, be a current graduate student, or a professional.
• Demonstrate exceptional maturity and character.  
• Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
• Have experience working within an office or customer service intensive role.  
• Have experience communicating with parents or key stakeholders of an organization.  
• Embody a strong team player ethic and sense of humor. 
• Be able to successfully and positively communicate with individuals of all ages, experiences, and roles. 
• Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
• Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.
• Must be able to traverse distances of at least one mile, including stairs, with or without accommodation.
• Must be able to lift and/or maneuver at least 40 lbs. with or without accommodation.

Compensation:

$16.00/hr

*This position is eligible for the returning PTY seasonal staff incentive.
**This position is eligible for the Master’s Degree/ Educator or Counselor Certification incentive.

Program Dates and Times:* 

• Onsite Training: June 2 – June 6, 2025; June 16-17, 2025; July 5, 2025
• VSA Sessions operating June-July 
  • VSA Session 1: June 8 – June 14, 2025
  • VSA Session 2: June 22 – June 28, 2025
  • VSA Session 3: July 6 – 23, 2025 

*dates subject to change 

Vanderbilt Summer Academy (VSA) Head of Student Care & Wellbeing

Location: Nashville, TN
Type: Non-Residential & Residential  | Multiple Positions/Shifts Vary 
Reports to: Assistant Director of Residential and Secondary Programs/Head of Student Support

Job Description:  

Reporting to the Assistant Director of Residential and Secondary Programs, the Vanderbilt Summer Academy Head of Student Care & Wellbeing takes full responsibility for the socio-emotional health of Vanderbilt Summer Academy students. This position will be specifically responsible for nurturing and shaping a strong and welcoming environment in which the VSA students reside. This position will further liaise with the Head of Academic Operations and Head of Teaching and Learning to support any social-emotional needs during VSA classes. This position requires flexible weekend hours.

Perks: 

Your summer includes: 

• Making a difference through investing in the lives of gifted and high achieving young scholars.
• Working at one of the most prestigious universities in the nation.  
• Loving what you do while building your resume with leadership experience.
• Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
• Competitive compensation with meals provided during scheduled shifts. 

Expectations: 

Within their wide array of duties and responsibilities, the VSA Head of Student Care & Wellbeing is expected to:  

• Establish and communicate an environment of support to staff and students.  
• Serve as a resource to students who may need that extra guidance when dealing with any of the following issues: personal, academic, relational, family or when struggling with a group dynamic.  
• Serve as a resource to staff such as: area coordinators, proctors, and teaching assistants on how to properly support students in their groups/classes. 
• Facilitate communication across the program when student issues come to the surface, helping to bring necessary parties together in service of the student.  
• Empower proctors and teaching assistants to engage with their students in respectful, meaningful, and thoughtful ways.  
• Handle unexpected student issues, including but not limited to: student illness, violations of stated community code of conduct, anxiety attacks, etc.  
• Develop accessibility accommodations and strategies for students/staff who have limited mobility or have shown difficulty participating in VSA activities.  
• Be highly mature and able to assist with the management of a residential community of a summer academic program for teens.  
• Engage willingly as a team player with humor, enthusiasm and a compassionate understanding of middle and high school students.  
• Enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe student experiences.   
• Assist the Head/Assistant Head of Health Systems with emergency medical visits to urgent care or the hospital as needed. 
• Be willing to complete driving requirements in order to operate a university designated vehicle 
• Create daily reflection questions to be discussed among students in proctor group meetings  
• Support and counsel students struggling with anxiety, homesickness, making friends, adapting to the program, etc. 
• Create opportunities to boost and support staff morale. 
• Engage with students in the dining hall. 
• Check in with students regularly who were referred to Student Support or have written support plans.
• Work closely with other leadership team members to accomplish program goals and address problems in a timely manner.  
• Serve as support, guide, and resource to proctors and office staff in all aspects of their multi-faceted roles.  
• Exemplify VSA’s purpose, identify and communicate the cornerstones of a respectful residential and academic community and serve as a role model for all staff and students.  
• Uphold and enforce all program and University rules as outlined in staff and student handbooks.  
• Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration.  
• Must be familiar with the responsibilities of being a mandatory reporter.
• Adhere to PTY’s policies related to confidentiality.
• Perform other related duties as assigned.

Qualifications:  

The ideal candidate will:   

• Be a certified education professional (school counselor, teacher, school leadership team member, etc.). In lieu of certification, a candidate must have at least 3-5 years of experience working with youth/teens in a full-time consistent professional capacity. 
• Must be over 21 years old. 
• Have residential life, summer camp, school, or related leadership experience at the secondary school or college level. (Candidates both internal and external to Vanderbilt are welcome to express interest). 
• Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
• Be a certified education professional (school counselor, teacher, school leadership team member, etc.).
• Have at least 3-5 years of experience working with youth/teens in a full-time consistent professional capacity
• Demonstrate exceptional maturity and character.  
• Have experience communicating with parents or key stakeholders of an organization.  
• Embody a strong team player ethic and sense of humor. 
• Be able to successfully and positively communicate with individuals of all ages, experiences, and roles. 
• Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
• Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.
• Must be able to traverse distances of at least one mile, including stairs, with or without accommodation.
• Must be able to lift and/or maneuver at least 40 lbs. with or without accommodation.
• Must have and maintain a valid driver’s license and a satisfactory driving record. Vanderbilt University engages a third party to provide continuous up-to-date notifications regarding negative changes to motor vehicle records.

Compensation:

$26.00/hr

*This position is eligible for the returning PTY seasonal staff incentive.

Program Dates and Times:* 

• Limited Spring hours may be available
• Onsite Training: May 27 – June 6, 2025; June 16-17, 2025; July 5, 2025
• VSA Sessions operating June-July 
  • VSA Session 1: June 8 – June 14, 2025
  • VSA Session 2: June 22 – June 28, 2025
  • VSA Session 3: July 6 – 23, 2025 
• The typical weekday shift for the day position is 8:00am-4:30pm in addition to extensive weekend hours.
• The typical weekday shift for the evening position is 2:30pm-11:00pm in addition to extensive weekend hours.

*dates subject to change

Vanderbilt Summer Academy (VSA) Head of Student Support Logistics

Location: Nashville, TN
Type: Non-Residential
Reports to: Assistant Director of Residential and Secondary Programs/Head of Student Support

Job Description:

The Head of Student Support Logistics is fully responsible for managing data and operations associated with Student Support outcomes for Vanderbilt Summer Academy. This may include creating housing assignments, managing SWAG inventory and distribution, developing and printing student nametags, creating certificates of completion and other administrative tasks. This position may collaborate with other teams such as the Head/Assistant Head of Operations and Vanderbilt Office of Conferences and Events. This is primarily a non-student facing position and many tasks will be done independently. However, there may be times when this position supports the Student Support team in student-facing duties, such as accompanying the Health Systems team on clinic/hospital visits or supervising meals.

Perks:

Your summer includes:

• Making a difference through investing in the lives of gifted and high achieving young scholars.
• Working at one of the most prestigious universities in the nation.
• Loving what you do while building your resume with leadership experience.
• Joining a team of dedicated staff who are passionate about developing talent in gifted students.
• Competitive compensation with meals provided during scheduled shifts.

Expectations:

Within their wide array of duties and responsibilities, the VSA Head of Student Support Logistics is expected to:

• Develop a strategic plan for managing multiple projects simultaneously
• Collaborate with various entities within VSA to complete projects and support students
• Work closely with the Assistant Director of VSA to accomplish various goals to ensure VSA is successful
• Be comfortable working with various programs and systems such as Excel, Teams, Outlook, etc.
• Be highly mature and able to assist with the management of a residential community for a summer academic program for teens.
• Enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe student experiences.
• Assist the Head/Assistant Head of Health Systems with emergency medical visits to urgent care or the hospital as needed.
• Be willing to complete driving requirements in order to operate a university designated vehicle
• Work closely with other leadership team members to accomplish program goals and address problems in a timely manner.
• Uphold and enforce all program and University rules as outlined in staff and student handbooks.
• Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration.
• Must be familiar with the responsibilities of being a mandatory reporter.
• Adhere to PTY’s policies related to confidentiality.
• Perform other related duties as assigned.

Qualifications:

The ideal candidate will:

• Have a Bachelor’s degree, Master’s Preferred (Higher Education, Business, Organizational Leadership, etc.)
• Must be over 21 years old.
• Be comfortable managing multiple projects at once
• Be able to take high directives and work independently
• Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
• Demonstrate exceptional maturity and character.
• Have experience communicating with key stakeholders of an organization.
• Embody a strong team player ethic and sense of humor.
• Be able to successfully and positively communicate with individuals of all ages, experiences, and roles.
• Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
• Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.
• Must be able to traverse distances of at least one mile, including stairs, with or without accommodation.
• Must be able to lift and/or maneuver at least 40 lbs. with or without accommodation.
• Must have and maintain a valid driver’s license and a satisfactory driving record. Vanderbilt University engages a third party to provide continuous up-to-date notifications regarding negative changes to motor vehicle records.

Compensation:

$22.00/hr

*This position is eligible for the returning PTY seasonal staff incentive.
**This position is eligible for the Master’s Degree/ Educator or Counselor Certification incentive.

Program Dates and Times:* 

• Limited Spring hours may be available
• Onsite Training: May 27 – June 6, 2025; June 16-17, 2025; July 5, 2025
• VSA Sessions operating June-July 
  • VSA Session 1: June 8 – June 14, 2025
  • VSA Session 2: June 22 – June 28, 2025
  • VSA Session 3: July 6 – 19, 2025 
• The typical weekday shift for the day position is 8:00am-4:30pm in addition to extensive weekend hours.

*dates subject to change

Vanderbilt Summer Academy (VSA) Student Support Specialist (Remote)

Location: Nashville, TN
Type: Remote
Reports to: Assistant Director of Residential and Secondary Programs/Head of Student Support

Job Description:

The VSA Student Support Specialist (remote) is responsible for key administrative duties and tasks that support the VSA Student Support Team, which is responsible for the overall social and emotional health of VSA students. This requires working in various administrative systems and communication platforms. One of the primary responsibilities of this position is to intake and process Student of Concern Forms submitted by VSA staff members throughout the program. The Student Support Specialist (remote) will also review required forms that must be submitted before students attend VSA. This position requires flexible hours, a working computer, and a secure and reliable internet connection.

Perks:

Your summer includes:

• Making a difference through investing in the lives of gifted and high achieving young scholars.
• Working at one of the most prestigious universities in the nation.
• Loving what you do while building your resume.
• Joining a team of dedicated staff who are passionate about developing talent in gifted students.

Expectations:

Within their wide array of duties and responsibilities, the Remote VSA Student Support Specialist is expected to:

• Communicate clearly and frequently with the Student Support Team
• Manage the intake and dissemination of Student of Concern Forms to appropriate staff members
• Assist with various administrative duties and processes to ensure smooth operations.
• Be flexible and able to monitor various systems throughout the day
• Be comfortable using Teams, Outlook, and various Microsoft systems
• Adhere to PTY’s policies related to confidentiality.
• Perform other related duties as assigned.

Qualifications:

The ideal candidate will:

• Be a current graduate student or professional. Preferably with academic training in education, counseling, or leadership (Applicants both internal and external to Vanderbilt are welcome to express interest.)
• Must be over 21 years old.
• Demonstrate exceptional maturity and character.
• Maintain privacy of secure and sensitive information.
• Be proficient and confident with various computer systems
• Be able to successfully and positively communicate with individuals of all ages, experiences, and roles.
• Be able to communicate effectively in writing and over the phone professionally.
• Must be a self-starter.
• Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
• Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.

Compensation:

$16.00/hr

*This position is eligible for the returning PTY seasonal staff incentive

Program Dates and Times:* 

• Limited Spring hours may be available
• Onsite Training: May 27 – June 6, 2025; June 16-17, 2025; July 5, 2025
• VSA Sessions operating June-July 
  • VSA Session 1: June 8 – June 14, 2025
  • VSA Session 2: June 22 – June 28, 2025
  • VSA Session 3: July 6 – 23, 2025 
• Hours will vary. Contact martina.johnson@vanderbilt.edu for more information.

*dates subject to change 

Vanderbilt Summer Academy (VSA) Head of Health Systems

Location: Nashville, TN
Type: Non-Residential
Reports to: Assistant Director of Residential and Secondary Programs/Head of Student Support

Job Description:  

The Head of Health Systems ensures the quality and compliance of all VSA health system operations. Responsibilities include reviewing and auditing pre-program health forms, training the VSA affiliated nurses in VSA policies and procedures, leading hospital/clinic student trips, liasing with the VSA nurse, and providing parent communication related to health and medication. The Head of Health Systems also works with the Head of Operations and VSA Nurse to ensure all student medication is properly distributed and logged. This role requires empathy, flexibility, attention to detail, and a collaborative spirit in fast-paced summer program environment.

This is an administrative role that does not require any medical training or experience. This role does not supervise medical professionals, including the VSA nurse.

Perks: 

Your summer includes: 

• Making a difference through investing in the lives of gifted and high achieving young scholars.  
• Working at one of the most prestigious universities in the nation.  
• Loving what you do while building your resume. 
• Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
• Competitive compensation with meals included.  

Expectations: 

Within their wide array of duties and responsibilities, the VSA Head of Health Systems is expected to:  

• Ensure the quality, effectiveness and mission alignment of all health systems and processes.  
• Serve as the lead for all needed hospital and clinic trips within scheduled shifts. This requires driving the VSA van to off-site locations. 
• Master VSA policies concerning medication intake (check-in) and distribution/logging, OTC medication distribution, health log processing and hospital/clinic visit procedures.  
• Master SchoolDoc systems and processes including the EMAR and Health Log.  
• Train the VSA Nurses and VSA Program Assistants on proper and compliant health system processes including health policies detailed in the staff and student handbook and the VSA student required forms and serve as the first point of contact for system-related questions 
• Train the VSA Nurses on using the SchoolDoc platform.  

• Work with the VSA affiliated Nurses to: 
  • make all needed pre-session phone calls to parents concerning medication questions as needed. 
  • intake student medication during VSA check-in. 
  • distribute medication back to parents/students during VSA check-out. 
  • continually audit VSA medical supplies and equipment. 
  • audit all health logs and follow up with parents as needed. 

• Possess strong organizational and communication skills along with proven problem-solving abilities.  
• Handle unexpected student issues, including but not limited to: student illness, violations of stated community code of conduct, student support and encouragement, and the like.  
• Meet regularly with the leadership team and provide information and ideas for improving health systems and processes. 
• Engage willingly as a team player with humor, enthusiasm and a compassionate understanding of middle and high school academically advanced students as well as the proctors and other staff members who support them.  
• Adapt and pivot as needed to ensure optimal, engaging, and safe student experiences.   
• Assume other program related responsibilities as assigned by administrative staff.  
• Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration.  
• Work closely with other team members to accomplish program goals and address problems in a timely and effective manner.  
• Exemplify VSA’s purpose, identify and communicate the cornerstones of a respectful residential and academic community and serve as a role model for all staff and students.  
• Uphold and enforce all federal, state, University, and program policies as outlined in staff and student handbooks and other referenced materials. 
• Adhere to PTY’s policies related to confidentiality.
• Perform other related duties as assigned.

Qualifications:  

The ideal candidate will:  

• Possess a bachelor’s degree, be a current graduate student, or a professional. (Candidates both internal and external to Vanderbilt are welcome to express interest). 
• Demonstrate exceptional maturity and character.  
• Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
• Have experience working within an office or customer service intensive role.  
• Have experience communicating with parents or key stakeholders of an organization.  
• Embody a strong team player ethic and sense of humor. 
• Be able to successfully and positively communicate with individuals of all ages, experiences, and roles. 
• Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
• Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.
• Must be able to traverse distances of at least one mile, including stairs, with or without accommodation.
• Must be able to lift and/or maneuver at least 40 lbs. with or without accommodation.
• Must have and maintain a valid driver’s license and a satisfactory driving record. Vanderbilt University engages a third party to provide continuous up-to-date notifications regarding negative changes to motor vehicle records.

Compensation:

$22.00/hr

*This position is eligible for the returning PTY seasonal staff incentive.
**This position is eligible for the Master’s Degree/ Educator or Counselor Certification incentive.

Program Dates and Times:* 

• Limited Spring hours may be available
• Onsite Training: May 27 – June 6, 2025; June 16-17, 2025; July 5, 2025
• VSA Sessions operating June-July 
  • VSA Session 1: June 8 – June 14, 2025
  • VSA Session 2: June 22 – June 28, 2025
  • VSA Session 3: July 6 – 23, 2025 
• The standard weekday shift is 2:30PM-11:00PM with multiple breaks in addition to weekend hours.

*dates subject to change 

Vanderbilt Summer Academy (VSA) Assistant Head of Health Systems (Multiple Openings)

Location: Nashville, TN
Type: Non-Residential
Reports to: Head of Health Systems

Job Description:  

The Assistant Head of Health Systems serves as Day Lead in ensuring the quality and compliance of all VSA health system operations. Responsibilities include supporting the Head of Health Systems in reviewing and auditing pre-program health forms, training the VSA affiliated nurses in VSA policies and procedures, leading hospital/clinic student trips, liasing with the VSA nurse, and providing parent communication related to health and medication. The Assistant Head of Health Systems also works with the Head of Operations and VSA Nurse to ensure all student medication is properly distributed and logged during the day shift. This role requires empathy, flexibility, attention, and a collaborative spirit to detail in fast-paced summer program environment.

This is an administrative role that does not require any medical training or experience. This role does not supervise medical professionals, including the VSA nurse.

Perks: 

Your summer includes: 

• Making a difference through investing in the lives of gifted and high achieving young scholars.
• Working at one of the most prestigious universities in the nation.  
• Loving what you do while building your resume. 
• Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
• Competitive compensation with meals included.  

Expectations: 

Within their wide array of duties and responsibilities, the VSA Assistant Head of Health Systems is expected to support the Head of Health Systems to:  

• Ensure the quality, effectiveness and mission alignment of all health systems and processes.  
• Serve as the lead for all needed hospital and clinic trips within scheduled shifts. This requires driving the VSA van to off-site locations. 
• Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
• Master VSA policies concerning medication intake (check-in) and distribution/logging, OTC medication distribution, health log processing and hospital/clinic visit procedures.  
• Master SchoolDoc systems and processes including the EMAR and Health Log.   

• Work with the VSA affiliated Nurses to: 
  • intake student medication during VSA check-in. 
  • distribute medication back to parents/students during VSA check-out.
  • continually audit VSA medical supplies and equipment. 
  • audit all health logs created by Program Assistants and follow up with parents as needed. 

• Possess strong organizational and communication skills along with proven problem-solving abilities.  
• Handle unexpected student issues, including but not limited to: student illness, violations of stated community code of conduct, student support and encouragement, and the like.  
• Meet regularly with the leadership team and provide information and ideas for improving health systems and processes. 
• Engage willingly as a team player with humor, enthusiasm and a compassionate understanding of middle and high school academically advanced students as well as the proctors and other staff members who support them.  
• Adapt and pivot as needed to ensure optimal, engaging, and safe student experiences.   
• Assume other program related responsibilities as assigned by administrative staff.  
• Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration.  
• Work closely with other team members to accomplish program goals and address problems in a timely and effective manner.  
• Exemplify VSA’s purpose, identify and communicate the cornerstones of a respectful residential and academic community and serve as a role model for all staff and students.  
• Uphold and enforce all federal, state, University, and program policies as outlined in staff and student handbooks and other referenced materials. 
• Adhere to PTY’s policies related to confidentiality.
• Perform other related duties as assigned.

Qualifications:  

The ideal candidate will:  

• Possess a bachelor’s degree, be a current graduate student, or a professional. (Candidates both internal and external to Vanderbilt are welcome to express interest). 
• Demonstrate exceptional maturity and character.  
• Have experience working within an office or customer service intensive role.  
• Have experience communicating with parents or key stakeholders of an organization.  
• Embody a strong team player ethic and sense of humor. 
• Be able to successfully and positively communicate with individuals of all ages, experiences, and roles. 
• Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
• Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.
• Must be able to traverse distances of at least one mile, including stairs, with or without accommodation.
• Must be able to lift and/or maneuver at least 40 lbs. with or without accommodation.
• Must have and maintain a valid driver’s license and a satisfactory driving record. Vanderbilt University engages a third party to provide continuous up-to-date notifications regarding negative changes to motor vehicle records.

Compensation:

$18.00/hr

*This position is eligible for the returning PTY seasonal staff incentive.
**This position is eligible for the Master’s Degree/ Educator or Counselor Certification incentive.

Program Dates and Times:* 

• Limited Spring hours may be available
• Onsite Training: May 27 – June 6, 2025; June 16-17, 2025; July 5, 2025
• VSA Sessions operating June-July 
  • VSA Session 1: June 8 – June 14, 2025
  • VSA Session 2: June 22 – June 28, 2025
  • VSA Session 3: July 6 – 23, 2025 
• The standard weekday shift is 7:00AM-3:30PM (day) and 11:00AM-7:00PM (swing) in addition to weekend hours.

*dates subject to change 

Vanderbilt Summer Academy (VSA) Head of Academics Operations

Location: Nashville, TN
Type: Non-Residential
Reports to: Director of Residential and Secondary Programs

Job Description:  

The Head of Academic Operations oversees the logistical and risk management components of the VSA classroom experience. In supervising Academic Program Assistants and Academic Proctors, this position is responsible for a variety of pre-program and in-program objectives including but not limited to: designing and leading trainings, in-program communication with Academic Proctors concerning schedules and policy compliance, managing academic field trips and implementing contingency plans as needed. This is a non-residential position that requires flexible weekend hours on Check-in/Check-out Days and during the weekends of program operation.

Perks: 

Your summer includes: 

• Making a difference through investing in the lives of gifted and high achieving young scholars.
• Working on the campus of a nationally-known institution.  
• Adding a unique experience to your resume. 
• Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
• Competitive compensation with most meals, provided while in session, and private room in residence hall included. 

Expectations: 

Within their wide array of duties and responsibilities, the Head of Academic Operations is expected to: 

• Serve as a role model for all student participants and colleagues. 
• Implement efficient operations and workflow strategies in a rapidly changing and fast-paced residential program.  
• Liaise between academic and residential life through facilitating effective communication across multiple program areas.  
• Uphold and exemplify community values, regulations, and expectations. 
• Enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe student experiences. 
• Assist with various administrative duties and processes to ensure smooth operations. 
• Assist with compliance related protocol and issues. 
• Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration. 
• Adhere to PTY’s policies related to confidentiality.
• Perform other related duties as assigned.

Qualifications:  

The ideal candidate will:  

• Possess a bachelor’s degrees, be a graduate student or a professional. (Candidates both internal and external to Vanderbilt are welcome to express interest.). 
• Demonstrate exceptional maturity and character.  
• Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
• Have experience communicating with parents or key stakeholders of an organization.  
• Embody a strong team player ethic and sense of humor. 
• Be able to successfully and positively communicate with individuals of all ages, experiences, and roles. 
• Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
• Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.
• Must be able to traverse distances of at least one mile, including stairs, with or without accommodation.
• Must be able to lift and/or maneuver at least 40 lbs. with or without accommodation.

Compensation:

$22.00/hr

*This position is eligible for the returning PTY seasonal staff incentive.
**This position is eligible for the Master’s Degree/ Educator or Counselor Certification incentive.

Program Dates and Times:* 

• Limited Spring hours may be available
• Onsite Training: May 27 – June 6, 2025; June 16-17, 2025; July 5, 2025
• VSA Sessions operating June-July 
  • VSA Session 1: June 8 – June 14, 2025
  • VSA Session 2: June 22 – June 28, 2025
  • VSA Session 3: July 6 – 19, 2025 
• The standard shift is 7:30AM to 4:30PM Monday-Friday. Weekend hours will vary. Please note that hours may vary slightly depending on session assignments. 

*dates subject to change

Vanderbilt Summer Academy (VSA) Academic Program Assistant

Location: Nashville, TN
Type: Non-Residential
Reports to: Head of Academic Operations

Job Description:  

The Academic Program Assistant position is a pivotal position within the VSA Academic Operations team, responsible for supporting a variety of tasks essential to the VSA academic experience. The work of the Academic Program Assistant ensures that day-to-day academic operations run smoothly for all VSA parties, including meal procedures, logistics, and student needs. Academic Program Assistants also serve as substitute Academic Proctors and cover shifts as needed.

Perks: 

Your summer includes: 

• Making a difference through investing in the lives of gifted and high achieving young scholars.
• Working at one of the most prestigious universities in the nation.  
• Loving what you do while building your resume. 
• Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
• Competitive compensation with meals included.  

Expectations: 

Within their wide array of duties and responsibilities, VSA Academic Program Assistants are expected to: 

• Be a role model for all student participants and colleagues. 
• Implement efficient operations and workflow strategies in a rapidly changing and fast-paced residential program.  
• Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
• Liaise between academic and residential life through facilitating effective communication across multiple program areas.  
• Uphold and exemplify community values, regulations, and expectations. 
• Enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe student experiences. 
• Assist with various administrative duties and processes to ensure smooth operations. 
• Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration. 
• Adhere to PTY’s policies related to confidentiality.
• Perform other related duties as assigned.

Qualifications:  

The ideal candidate will:  

• Be a current undergraduate student, graduate student, or a professional.
• Demonstrate exceptional maturity and character.  
• Have experience working within an office or customer service intensive role.  
• Have experience communicating with parents or key stakeholders of an organization.  
• Embody a strong team player ethic and sense of humor. 
• Be able to successfully and positively communicate with individuals of all ages, experiences, and roles. 
• Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
• Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.
• Must be able to traverse distances of at least one mile, including stairs, with or without accommodation.
• Must be able to lift and/or maneuver at least 40 lbs. with or without accommodation.

Compensation:

$16.00/hr

*This position is eligible for the returning PTY seasonal staff incentive.
**This position is eligible for the Master’s Degree/ Educator or Counselor Certification incentive.

Program Dates and Times:* 

• Onsite Training: June 2 – June 6, 2025; June 16-17, 2025; July 5, 2025
• VSA Sessions operating June-July 
  • VSA Session 1: June 8 – June 14, 2025
  • VSA Session 2: June 22 – June 28, 2025
  • VSA Session 3: July 6 – 19, 2025 
• The standard weekday shift is 7:30AM-4:30PM in addition to weekend hours.

*dates subject to change 

Vanderbilt Summer Academy (VSA) Academic Proctor

Location: Nashville, TN
Type: Non-Residential or Residential
Reports to: VSA Head of Academic Operations

Job Description: 

The Academic Proctor supports the VSA academic experience through supporting logistical, risk management and scheduling aspects of the VSA classroom. Academic Proctors begin each day by supervising students at breakfast and are responsible for all building to building transitions throughout the academic day. In working with Student Support and Health Systems, Academic Proctors support all student needs as they arise as well as ensure that all risk management policies are being followed. Academic Proctors also assist with airport logistics during Check-in (first day of session) and Check-out (final day of session) as well as assist with supervising at least one weekend residential activity during 2-week sessions. Additional optional weekend hours supporting activities may also be available. 

Perks: 

Your summer includes: 

• Making a difference through investing in the lives of gifted and high achieving young scholars.
• Working on the campus of a nationally-known institution.  
• Adding a unique experience to your resume.
• Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
• Competitive compensation with lunch included.  

Expectations: 

Within their wide array of duties and responsibilities, VSA Academic Proctors manage three domains of responsibility: 

1. Risk Management Support — Adhere to and support compliance of program and university policies including the protection of minors, guidelines and regulations, and provide additional support as determined by administrative staff. 
2. Logistical Support — Set up for labs and other classroom activities and other duties necessary for the smooth operations of the classroom. 
3. Student Support — Liaise with appropriate staff about students’ socio-emotional and academic concerns. All PTY staff must adhere to PTY’s policies related to confidentiality.

VSA Academic Proctors are also expected to: 

• Be a role model for all student participants and colleagues. 
• Implement efficient operations and workflow strategies in a rapidly changing and fast-paced residential program.  
• Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
• Liaise between academic and residential life through facilitating effective communication across multiple program areas.  
• Uphold and exemplify community values, regulations, and expectations. 
• Enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe student experiences. 
• Assist with various administrative duties and processes to ensure smooth operations. 
• Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration. 
• Adhere to PTY’s policies related to confidentiality.
• Perform other related duties as assigned.

Qualifications:  

The ideal candidate will:  

• Be a current undergraduate student, graduate student, or a professional.
• Demonstrate exceptional maturity and character.  
• Have experience working within an office or customer service intensive role.  
• Have experience communicating with parents or key stakeholders of an organization.  
• Embody a strong team player ethic and sense of humor. 
• Be able to successfully and positively communicate with individuals of all ages, experiences, and roles. 
• Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
• Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.
• Must be able to traverse distances of at least one mile, including stairs, with or without accommodation.
• Must be able to lift and/or maneuver at least 40 lbs. with or without accommodation.

Compensation:

$16.00/hr (Non-Residential)
$12.00/hr (Residential; Housing and Meals provided)

*This position is eligible for the returning PTY seasonal staff incentive.
**This position is eligible for the Master’s Degree/ Educator or Counselor Certification incentive.

Program Dates and Times:* 

• Onsite Training: TBA
• VSA Sessions operating June-July 
  • VSA Session 1: June 8 – June 14, 2025
  • VSA Session 2: June 22 – June 28, 2025
  • VSA Session 3: July 6 – 19, 2025 

• Standard hours are Monday-Friday, 7:45AM–4:15PM.
• Academic Proctors assist with Airport Logistics during Check-in (Sundays).
• Academic Proctors assigned to the July two-week session work on Saturday from 8AM-4PM.

* Academic Proctors may work one or multiple sessions. Preference will be given to applicants who are available for the entirety of the summer. Dates subject to change. 

*dates subject to change