Location: Nashville, TN 

Reports to: Director of Elementary Programs  

Job Description:    

The Head of Operations is a member of the seasonal SAVY administrative team. The Head of Operations manages the daily operations of the SAVY program to ensure a quality experience for students, Instructors, and Classroom Assistants. This position is responsible for a variety of pre-program and in-program objectives including but not limited to: coordinating and distributing reports to staff related to SAVY student needs, communicating with Classroom Assistants concerning schedules and policy compliance, drafting daily emails to families and staff, helping oversee the SAVY inbox, managing early dismissals and late arrivals, and serving as the primary contact for families during the SAVY day.   

Perks:   

Your role includes:   

• Making a difference through investing in the lives of gifted and high-achieving young scholars.   
• Working on the campus of a nationally-known institution.    
• Adding a unique experience to your resume.   
• Joining a team of dedicated staff who are passionate about developing talent in gifted and advanced students.   
• Enjoying competitive compensation with lunch provided.

SAVY Team Expectations:   

• Serve as a role model for all student participants and colleagues.  
• Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration.   
• Adhere to PTY’s policies related to confidentiality. 
• Be highly mature and able to assist with the management of a summer academic program for elementary students.    
• Engage willingly as a team player with humor, enthusiasm, and a compassionate understanding of K-8 students.    
• Demonstrate exceptional maturity and character.    
• Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion. 
• Embody a strong team player ethic and sense of humor.   
• Uphold and exemplify community values, regulations, and expectations.  
• Successfully pass the Vanderbilt University criminal background check and online training for working with minors. Agree to adhere to all duties before, during, and after the program as outlined in the staff materials. 
• Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.  

Head of Operations Expectations: 

Within their wide array of duties and responsibilities, the Head of Operations is expected to:   

• Implement efficient operations and workflow strategies in a rapidly changing and fast-paced program.   
• Help maintain a vibrant SAVY office that serves as the central hub for scheduling, record keeping, documentation of confidential information and program logistics for the program.  
• Be able to successfully and positively communicate with individuals of all ages, experiences, and roles.  
• Provide effective communication and resource distribution across program staff.   
• Enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe student experiences.  
• Assist with various administrative duties and processes to ensure smooth operations.  
• Support arrival, dismissal, and lunch supervision.  
• Assist with maintaining compliance-related protocols.   
• Perform other related duties as assigned. 

 Qualifications:    

The ideal candidate will:    

• Possess a bachelor’s degree. Master’s degree preferred. 
• Be a graduate student or a professional.  
• Teaching or other experiences in an educational setting is preferred.  
• (Candidates both internal and external to Vanderbilt are welcome to express interest.)  
• Have experience communicating with parents or key stakeholders of an organization.    
• Have experience with managing schedules and data management, with strong attention to detail. 

Compensation:  

$20.00/hr   

Program Dates and Times:*   

• SAVY Sessions operating October – November and January – February 
• Fall SAVY dates: October 26, November 2, November 9
• Spring SAVY dates: January 25, February 1, February 8
• The standard shift on SAVY days is approximately 7:30 AM to 4:00 PM each Saturday listed.  

*dates/times subject to change  

To share interest in fall or spring SAVY, please email a copy of your resume/CV to marisa.m.flores@vanderbilt.edu, Director of Elementary Program. To set up a general Zoom information call to learn more about our K-8 programs with Marisa Flores, Director of Elementary Programs – book a time here.

Location: Nashville, TN 

Reports to: Director of Elementary Programs  

Job Description:    

The SAVY Head of Enrollment Management and Support is a key member of the seasonal SAVY administrative team. This position manages the supports the overall operations of the SAVY program to ensure a quality experience for students, families, instructors, and classroom assistants. This position is responsible for a variety of pre-program and in-program objectives including but not limited to: communicating with families concerning student support needs, medication, and required forms; coordinating and managing reports related to specific SAVY student needs, helping oversee the SAVY inbox, and serving as the primary contact for families throughout the enrollment period.   

Perks:   

Your role includes:   

• Making a difference through investing in the lives of gifted and high-achieving young scholars.   
• Working on the campus of a nationally-known institution.    
• Adding a unique experience to your resume.   
• Joining a team of dedicated staff who are passionate about developing talent in gifted and advanced students.   
• Enjoying competitive compensation with lunch provided.
   

SAVY Team Expectations:   

• Serve as a role model for all student participants and colleagues.  
• Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration.   
• Adhere to PTY’s policies related to confidentiality. 
• Be highly mature and able to assist with the management of a summer academic program for elementary students.    
• Engage willingly as a team player with humor, enthusiasm, and a compassionate understanding of K-8 students.    
• Demonstrate exceptional maturity and character.    
• Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion. 
• Embody a strong team player ethic and sense of humor.   
• Uphold and exemplify community values, regulations, and expectations.  
• Successfully pass the Vanderbilt University criminal background check and online training for working with minors. Agree to adhere to all duties before, during, and after the program as outlined in the staff materials. 
• Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.
   

SAVY Head of Enrollment Management and Support Expectations: 

Within their wide array of duties and responsibilities, the Family Support Specialist is expected to:   

• Implement efficient operations and workflow strategies in a rapidly changing and fast-paced program.   
• Help maintain a vibrant SAVY academic office that serves as the central hub for scheduling, record keeping, documentation of confidential information and program logistics for the program.  
• Be able to successfully and positively communicate with individuals of all ages, experiences, and roles.  
• Provide effective communication across program staff, students, and SAVY families.   
• Enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe student experiences.  
• Communicate with and support families regarding medication procedures, student support plans, and outstanding required student information.  
• In collaboration with the Director of Elementary Programs, assist with determining academic eligibility, financial assistance eligibility, and course enrollment.  
• In collaboration with the Head of Student Support, create and maintain student support plans as needed. 
• Assist with various administrative duties and processes to ensure smooth operations.  
• Support arrival, dismissal, and lunch supervision.  
• Assist with maintaining compliance-related protocols.   
• Perform other related duties as assigned. 

Qualifications:    

The ideal candidate will:    

• Possess a bachelor’s degree. Master’s degree preferred. 
• Be a graduate student or a professional.  
• Teaching or other experiences in an educational setting is preferred.  
• (Candidates both internal and external to Vanderbilt are welcome to express interest.)  
• Have experience communicating with parents or key stakeholders of an organization.    
• Have experience with data management, with strong attention to detail. 
• Be able to successfully and positively communicate with individuals of all ages, experiences, and roles.   
• Experience with gifted students, 2e students, and students with academic and/or behavioral support plans strongly preferred. 

Compensation:  

$27.50/hr   

Consistent weekly seasonal work of 20-25 hours per/week outside of fall and spring program dates. 

Program Dates and Times:*   

• SAVY Sessions operating October – November and January – February 
• Fall SAVY dates: October 26, November 2, November 9
• Spring SAVY dates: January 25, February 1, February 8
• The standard shift on SAVY days is approximately 7:30 AM to 4:00 PM each Saturday listed.  

*dates/times subject to change

To share interest in fall or spring SAVY, please email a copy of your resume/CV to marisa.m.flores@vanderbilt.edu, Director of Elementary Program. To set up a general Zoom information call to learn more about our K-8 programs with Marisa Flores, Director of Elementary Programs – book a time here.

Location: Nashville, TN 

Reports to: Director of Elementary Programs  

The Head of Student Support is a member of the seasonal SAVY administrative team. The person in this role works to establish and communicate an environment of support to students, serving as a resource to students who may need that extra level of guidance when dealing with a social emotional or behavioral issue, including group dynamics. The Head of Student Support collaborates with the Head of Teaching and Learning to empower Instructors and Classroom Assistants to engage with their students in respectful, meaningful and thoughtful ways, making sure all staff exhibit empathy and compassion in their conversations with parents, students, and staff. The Head of Student Support will: handle unexpected student issues such as illness, behavior, and violations of stated community code of conduct; be highly mature; engage willingly as a team player with humor, enthusiasm and compassion; and enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe experiences for all students.  

Perks:   

Your summer includes:   

• Making a difference through investing in the lives of gifted and high-achieving young scholars.   
• Working on the campus of a nationally-known institution.    
• Adding a unique experience to your resume.   
• Joining a team of dedicated staff who are passionate about developing talent in gifted and advanced students.    
• Enjoying competitive compensation with lunch provided.  

 SAVY Team Expectations:   

• Serve as a role model for all student participants and colleagues.  
• Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration.   
• Adhere to PTY’s policies related to confidentiality. 
• Be highly mature and able to assist with the management of a summer academic program for elementary students.    
• Engage willingly as a team player with humor, enthusiasm, and a compassionate understanding of K-8 students.    
• Demonstrate exceptional maturity and character.    
• Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion. 
• Embody a strong team player ethic and sense of humor.   
• Uphold and exemplify community values, regulations, and expectations.  
• Successfully pass the Vanderbilt University criminal background check and online training for working with minors. Agree to adhere to all duties before, during, and after the program as outlined in the staff materials. 
• Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.
   

SAVY Head of Student Support Expectations:   

Within their wide array of duties and responsibilities, the SAVY Head of Student Support is expected to:    

• Establish and communicate an environment of support to staff and students.    
• Serve as a resource to students who may need an extra level of guidance when dealing with any of the following issues: personal, academic, relational, family, or group dynamics.    
• Serve as a resource to staff on how to properly support students in their groups/classes.   
• Facilitate communication across the program when student issues come to the surface, helping to bring necessary parties together in service of the student.    
• Empower and coach Classroom Assistants to engage with their students in respectful, meaningful, and thoughtful ways.    
• Embody empathy and compassion in conversations with parents, students, and staff.     
• Handle unexpected student issues, including but not limited to: student illness, violations of stated community code of conduct, etc.    
• Enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe student experiences.     
• Support and counsel students struggling with anxiety, homesickness, making friends, adapting to the program, etc.   
• Create opportunities to boost and support staff morale.   
• Engage with students during lunch.  
• Check in with students regularly who were referred to Student Support.  
• Work closely with other leadership team members to address problems in a timely manner.    
• Support with arrival, dismissal, and lunch supervision  
• Exemplify SAVY’s purpose, identify and communicate the cornerstones of a respectful academic community, and serve as a role model for all staff and students.    
• Uphold and enforce all program and University rules as outlined in staff and student handbooks.     
• Perform other related duties as assigned.  

Qualifications:    

The ideal candidate will:     

• Possess a bachelor’s degree, be a graduate student or a professional.  
• Experience in teaching or school counseling is preferred. (Candidates both internal and external to Vanderbilt are welcome to express interest.).   
• Have experience communicating with parents or key stakeholders of an organization.    
• Be able to successfully and positively communicate with individuals of all ages, experiences, and roles.   
• Experience with gifted students, 2e students, and students with academic and/or behavioral support plans preferred.  

 Compensation:  

$25.00/hr  

Program Dates and Times:*   

• SAVY Sessions operating October – November and January – February 
• Fall SAVY dates: October 26, November 2, November 9
• Spring SAVY dates: January 25, February 1, February 8
• The standard shift on SAVY days is approximately 7:30 AM to 4:00 PM each Saturday listed.  

*dates/times subject to change

To share interest in fall or spring SAVY, please email a copy of your resume/CV to marisa.m.flores@vanderbilt.edu, Director of Elementary Program. To set up a general Zoom information call to learn more about our K-8 programs with Marisa Flores, Director of Elementary Programs – book a time here.

Location: Nashville, TN 

Reports to: Director of Elementary Programs

Job Description:    

The Program Assistant position is a pivotal position within the SAVY office staff, responsible for supporting the Director of Elementary Programs and SAVY Heads to manage a variety of tasks essential to SAVY operations. The work of the Program Assistant ensures that day-to-day operations run smoothly for all SAVY staff, students, and families.  

Individual tasks and assignments will vary according to strength, schedule, and interest of the Program Assistant, but general responsibilities include establishing a friendly and professional point of contact in the SAVY office, preparing documents for upcoming sessions, supporting the SAVY administrative team with supporting classroom needs, providing supervision during key program times, supporting late arrivals and early dismissals, and assisting Heads on specific projects.  

Perks:   

Your summer includes:   

• Making a difference through investing in the lives of gifted and high-achieving young scholars.   
• Working on the campus of a nationally-known institution.    
• Adding a unique experience to your resume.   
• Joining a team of dedicated staff who are passionate about developing talent in gifted and advanced students.    
• Enjoying competitive compensation with lunch provided.
   

SAVY Team Expectations:   

• Serve as a role model for all student participants and colleagues.  
• Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration.   
• Adhere to PTY’s policies related to confidentiality. 
• Be highly mature and able to assist with the management of a summer academic program for elementary students.    
• Engage willingly as a team player with humor, enthusiasm, and a compassionate understanding of K-8 students.    
• Demonstrate exceptional maturity and character.    
• Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion. 
• Embody a strong team player ethic and sense of humor.   
• Uphold and exemplify community values, regulations, and expectations.  
• Successfully pass the Vanderbilt University criminal background check and online training for working with minors.  
• Agree to adhere to all duties before, during, and after the program as outlined in the staff materials. 

Program Assistant Expectations:   

Within their wide array of duties and responsibilities, SAVY Program Assistant is expected to:   

• Support the efficient operations and workflow strategies in a rapidly changing and fast-paced program.    
• Help support a vibrant SAVY office that serves as the central hub for scheduling, record keeping, documentation of confidential information and program logistics.    
• Enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe student experiences.   
• Collaborate effectively with other members of the SAVY team, supporting Heads when specific needs arise.   
• Assist with various administrative duties and processes to ensure smooth operations.   
• Support with arrival, dismissal, and lunch supervision.  
• Perform other related duties as assigned.  

Qualifications:    

The ideal candidate will:    

• Be a current undergraduate, graduate student, or professional (Individuals both internal and external to Vanderbilt are welcome to express interest).   
• Have experience working within an office or customer-service intensive role.    
• Experience being successful working independently and within a team.
• Have experience with data management and record keeping, with strong attention to detail.
• Have experience communicating with parents or key stakeholders of an organization.    
• Be able to successfully and positively communicate with individuals of all ages, experiences, and roles.       
• Must be able to traverse distances of at least one mile, including stairs, with or without accommodation.

Compensation:  

$18.00/hr  

Program Dates and Times:*   

• SAVY Sessions operating October – November and January – February 
• Fall SAVY dates: October 26, November 2, November 9
• Spring SAVY dates: January 25, February 1, February 8
• The standard shift on SAVY days is approximately 7:30 AM to 4:00 PM each Saturday listed.  

*dates/times subject to change

To share interest in fall or spring SAVY, please email a copy of your resume/CV to marisa.m.flores@vanderbilt.edu, Director of Elementary Program. To set up a general Zoom information call to learn more about our K-8 programs with Marisa Flores, Director of Elementary Programs – book a time here.

Location: Nashville, TN 

Reports to: Director of Elementary Programs

Job Description: 

Saturday Academy at Vanderbilt for the Young (SAVY) and Career Connections at SAVY offer a Saturday day program for academically advanced students in grades K-8th grade. Students take one course for three consecutive Saturdays taught by master teachers and/or content experts. The SAVY classroom assistant is responsible for supporting students and instructors each week. Students take one course for three consecutive Saturdays, from approximately 9:00AM to 3:00PM. Classroom assistants typically arrive at 7:45 AM on the first day of each session and at 8:10 for the other days, and typically end around 4:00 PM. Classroom assistants are assigned to one class each session (fall and/or spring). 

Perks: 

Your experience includes: 

• Making a difference through investing in the lives of gifted and high achieving young scholars. 
• Working on the campus of a nationally-known institution. 
• Adding a unique experience to your resume. 
• Joining a team of dedicated staff who are passionate about developing talent in gifted and high ability students. 
• Competitive compensation with lunch included. 

SAVY Team Expectations:   

• Serve as a role model for all student participants and colleagues.  
• Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration.   
• Adhere to PTY’s policies related to confidentiality. 
• Engage willingly as a team player with humor, enthusiasm, and a compassionate understanding of K-8 students.    
• Demonstrate exceptional maturity and character.    
• Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion. 
• Embody a strong team player ethic and sense of humor.   
• Uphold and exemplify community values, regulations, and expectations.  
• Successfully pass the Vanderbilt University criminal background check and online training for working with minors.  
• Agree to adhere to all duties before, during, and after the program as outlined in the staff materials. 

Classroom Assistant Expectations: 

Within their wide array of duties and responsibilities, SAVY Classroom Assistants manage four domains of responsibility: 

1. Program Support — Supervise students, support accountability of students and instructors for program schedules and policies, assist SAVY arrival and dismissal, adhere to and support compliance of program and university policies including the protection of minors, guidelines and regulations, and provide additional support as determined by administrative staff. 
2. Logistical Support — Set up for classroom activities and other duties necessary to the smooth operations of the classroom. Assist with time management and class schedule, support and lead student transitions around campus, and assist with classroom materials as needed. 
3. Classroom Support — Assist with classroom management and engagement and support small group monitoring. Classroom Assistants may also coordinate meetings with instructors prior to the program to help prepare for the class. 
4. Student Support — Liaise with appropriate staff about students’ socio-emotional and academic concerns as well as classroom needs.  

Qualifications: 

• Qualified applicants must have experience and interest in working with children.  
• Applicants both internal and external to Vanderbilt are welcome to express interest.  
• Teaching experience and/or experience working with academically gifted students is preferred. 

Compensation: 

$16.00/hr 

Program Dates and Times:*   

• SAVY Sessions operating October – November and January – February 
• Fall SAVY dates: October 26, November 2, November 9
• Spring SAVY dates: January 25, February 1, February 8
• The standard shift on SAVY days is approximately 7:30 AM to 4:00 PM each Saturday listed.  

*dates/times subject to change

* Classroom assistants may work one or multiple sessions (fall and/or spring). Preference will be given to applicants who are available for both sessions. Candidates should be available for all three dates of given session.  

To share interest in fall or spring SAVY, please email a copy of your resume/CV to marisa.m.flores@vanderbilt.edu, Director of Elementary Program. To set up a general Zoom information call to learn more about our K-8 programs with Marisa Flores, Director of Elementary Programs – book a time here.

PTY Academic Program Assistant

Location: Nashville, TN
Reports to: PTY Director of Academics

2024 Job Description:    

The Academic Program Assistant position is a key member of the Academic Team through the academic year. The Academic Program Assistant is responsible for overseeing the materials needed for instruction across all SAVY and Career Connections courses. The Academic Program Assistant oversees materials acquisition and distribution to ensure that PTY instructors have the materials they need to offer students a positive classroom experience. This position is responsible for a variety of pre-program and in-program objectives including but not limited to academic material ordering and organization, course materials communication with instructors and other academic staff, and scheduling and distribution of PTY technology and lab equipment to classrooms.

Perks:   

Your summer includes:   

• Making a difference through investing in the lives of gifted and high-achieving young scholars.   
• Working on the campus of a nationally known institution.    
• Adding a unique experience to your resume.   
• Joining a team of dedicated staff who are passionate about developing talent in gifted and advanced students.    
• Enjoying competitive compensation with lunch provided.  

PTY Team Expectations:   

• Serve as a role model for all student participants and colleagues.   
• Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration.   
• Adhere to PTY’s policies related to confidentiality.  
• Demonstrate exceptional maturity and character.   
• Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.  
• Embody a strong team player ethic and sense of humor.   
• Uphold and exemplify community values, regulations, and expectations.   
• Successfully pass the Vanderbilt University criminal background check and online training for working with minors.  
• Agree to adhere to all duties before, during, and after the program as outlined in the staff materials. 

PTY Academic Program Assistant Expectations:   

Within their wide array of duties and responsibilities, the Academic Materials Manager is expected to:   

• Implement efficient operations and workflow strategies in a rapidly changing and fast-paced academic program.    
• Order, organize, and coordinate distribution of academic materials for K-8 day courses.  
• Support the Director of Academics in managing academic systems, communication, course materials and other academic supports.   
• Monitor the academic budget guidelines when purchasing items.   
• Oversee the delivery of course materials to classrooms prior to and during K-8 day sessions.  
• Communicate effectively with PTY Director of Academics to ensure that instructors’ materials, technology, and lab equipment requests are met.  
• Enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe student experiences.   
• Assist with various administrative duties and processes to ensure smooth operations.   
• Assist with compliance related protocol and issues.   
• Must be able to traverse distances of at least one mile, including stairs, with or without accommodation.
• Must be able to lift and/or maneuver at least 40 lbs. with or without accommodation.
• Support the efficient operations and workflow strategies in a rapidly changing and fast-paced program.    
• Collaborate effectively with other members of the PTY team, supporting programs and leadership when specific needs arise.   
• Perform other related duties as assigned. 

Qualifications:    

The ideal candidate will:    

• Possess a bachelor’s degree, be a graduate student or a professional.   
• An education background is preferred but not required
• (Candidates both internal and external to Vanderbilt are welcome to express interest.)  
• Have experience communicating with key stakeholders of an organization.    
• Have experience with data management and record keeping, with strong attention to detail.
• Have experience with organization, record keeping, and managing complex inventories preferred.
• Experience being successful working independently, within a team, and leading a team preferred.
• Be able to successfully and positively communicate with individuals of all ages, experiences, and roles.  
• Availability, interest and commitment to carry out this role Fall 2024 through Spring 2025 strongly preferred. Potential opportunities to extend the role through summer 2025.

Compensation:  

$18.00/hr  – potential change in pay rate for summer

Fall/Spring Program Dates and Times:*  

• On-site Training: TBD  
• Academic Year  
  • September – April (approximately 10-25 hours/wk)
    • days and times flexible
    • required program dates: (typically 7:30 AM – 4:30 PM)
      • Fall SAVY: Oct 26, Nov 2, Nov 9
      • Spring SAVY: Jan 25, Feb 1, Feb 8
  • May (approximately 20-30 hrs/wk)   
  • Approximately 40 hrs/week June 1 – August 1
• SAVY Sessions operating June-July   
  • Session 1: June 9-13, 2025
  • Session 2: June 16-20, 2025
  • Session 3: June 23-27, 2025
  • Session 4: July 7-11, 2025
  • Session 5: July 14-18, 2025
  • Session 6: July 21-25, 2025
  • The standard summer shift is typically 7:30AM to 4:30PM Monday-Friday.  

*dates subject to change