Skip to main content

Programs for Talented Youth

VSA Staff Hiring Process: What to Expect

Vanderbilt Students

  1. Application Process
    1. Students interested in a VSA position review job descriptions and express interest through the interest survey.
    2. If selected to move forward, there is typically a two-round interview process with VSA Leadership.
    3. For applicants applying to residential positions, VSA Leadership reaches out to the two references you provided on your interest form via email.
  2. Position Offer
    1. If selected, applicants will receive an email with an attached interest letter detailing the position, dates and compensation.
    2. If the applicant would like to move forward with the hiring process for the position, they complete a survey linked in the email.
  3. Compliance
    1. After completing the survey indicating they would like to move forward in the process, applicants will receive information about required compliant steps. These include:
      1. Fingerprinting: All VSA staff must complete a fingerprinting background check. VSA will reimburse staff for the cost.
      2. Protection of Minors: All VSA staff must have an up to day POM training module in Oracle.
      3. I-9: All VSA staff must have an compliant I9 on file.
  4. Completion of Hiring Process
    1. After compliance is fully complete, VSA assignments will be added to a student’s UKG profile before the start of the first day of work.

Applicants outside of Vanderbilt

  1. Application Process
    1. Those interested in a VSA position review job descriptions and express interest through the interest survey.
    2. If selected to move forward, there is typically a two-round interview process with VSA Leadership.
    3. For applicants applying to residential positions, VSA Leadership reaches out to the two references you provided on your interest form via email.
  2. Position Offer
    1. If selected, applicants will receive an email with an attached interest letter detailing the position, dates and compensation.
    2. If the applicant would like to move forward with the hiring process for the position, they complete a survey linked in the email.
    3. After expressing they would like to move forward in the process, an email will sent inviting the applicant to formally apply through Vanderbilt HR as a Vanderbilt Temporary Services employee.
  3. Compliance
    1. After submitting the VTS application, applicants will receive information about required compliant steps. These include:
      1. Fingerprinting: All VSA staff must complete a fingerprinting background check. VSA will reimburse staff for the cost.
      2. I-9: All VSA staff must have an compliant I9 on file.
  4. Completion of Hiring Process
    1. After compliance is fully complete, VSA assignments will be added to an applicant’s UKG profile before the start of the first day of work.

A Note Concerning Residential Positions

Vanderbilt Summer Academy is a residential program for middle and high school students, and due to legitimate resident privacy interests, residential halls and/or floors are separated by gender.

The Residential positions are VSA Proctors who live on the same hall as their assigned same-gender-identity proctor group of 8-14 students and Area Coordinators, who supervise Proctors and live on the same hall as their assigned same-gender-identity proctor cluster.

Vanderbilt University is an equal opportunity, affirmative action employer, and due to legitimate residency privacy interests, gender is a Bona Fide Occupational Qualification (BFOQ) to allow assignment to gender-specific living spaces. Applicants for Residential positions (VSA Proctors, Area Coordinators and Student Support Specialists) will need to confirm whether their gender identity corresponds with a male or female living space. For logistic purposes only, we must consider gender identity when hiring to make sure we have appropriate adult coverage on each residence hall floor. If you have questions about this policy, please contact Mark Shivers at mark.m.shivers@vanderbilt.edu.

A Note Concerning Driving

Seasonal staff in certain positions may have the option, based on program need, of opting into using program motor vehicles and/or golf carts. Agreeing to drive for the program is not a condition of employment for all positions and is only offered to some individuals based on program need. Seasonal staff who express willingness to drive program vehicles and/or golf carts for the program must have and maintain a valid driver’s license and a satisfactory driving record. Vanderbilt University engages a third party to provide continuous up-to-date notifications regarding negative changes to motor vehicle records for those driving for the program.