Vanderbilt Pre-College Area Coordinator

Location: Nashville, TN
Type: Residential
Reports to: Director of Pre-College Programs

Job Description:  

A Pre-College Area Coordinator serves as an in-residence floor leader and supervisor. At Vanderbilt Pre-College, residential small groups of middle and high school students, are led by proctors. Each proctor is responsible for activities, check ins, and is first line support for students. The Area Coordinator (AC) serves as “a proctor for the proctors” by providing support and supervision to proctors and serves as the bridge between proctors and the leadership team. Area Coordinators reside in the residential hall with students and staff. This is a residential position that requires flexible weekend hours on Check-in/Check-out Days and during the weekends of program operation. 50-60 hours per week is typical, including weekend shifts. Flexibility is essential in this position.  

Perks: 

Your summer includes: 

• Making a difference through investing in the lives of gifted and high achieving young scholars.
• Working on the campus of a nationally-known institution.  
• Adding a unique experience to your resume. 
• Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
• Competitive compensation with most meals, provided while in session, and private room in residence hall included. 

Expectations: 

Within their wide array of duties and responsibilities, Pre-College Area Coordinators are expected to: 

• Supervise Pre-College Proctors in all aspects of their roles.  
• Grow and maintain Residential Proctor morale and performance through routine group and 1:1 meetings and conversations.  
• Ensure the quality and effectiveness of nightly proctor meetings as well as filling in to lead these meetings as needed. 
• Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
• Lead an initial Floor Group Meeting for students on the opening night of each session to set clear standards and policies.
• In partnership with the Head of Activities, serve as lead of various evening activities.
• Possess strong organizational and communication skills along with proven problem-solving abilities. 
• Handle unexpected student issues, including but not limited to: student illness, violations of stated community code of conduct, student support and encouragement, and the like. 
• Be highly mature and able to assist with the management of a residential community of a summer academic program for teens. 
• Brainstorm, with proctors, ideas for working with students who may be struggling academically, socially, emotionally, physically, or otherwise, referring to the leadership team as needed. 
• Meet regularly with the leadership team and provide information and ideas for maintaining a positive and healthy community of students and staff. 
• Engage willingly as a team player with humor, enthusiasm and a compassionate understanding of middle and high school academically advanced students as well as the proctors and other staff members who support them. 
• Enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe student experiences.  
• Assume other program related responsibilities as assigned by administrative staff. 
• Work closely with other team members to accomplish program goals and address problems in a timely and effective manner. 
• Uphold all expectations for proctor roles and responsibilities. 
• Exemplify Vanderbilt Pre-College’s purpose, identify and communicate the cornerstones of a respectful residential and academic community and serve as a role model for all staff and students. 
• Uphold and enforce all federal, state, University, and program policies as outlined in staff and student handbooks and other referenced materials. 
• Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration. 
• Adhere to PTY’s policies related to confidentiality.
• Perform other related duties as assigned.

Qualifications:  

The ideal candidate will:  

• Possess at least a bachelor’s degree.  
• Have extensive residential life and/or summer program experience at the secondary school or college level.
• Have extensive leadership and/or team building experience. 
• Be able to live in the summer residence hall with students and proctor staff. 
• Demonstrate exceptional maturity and character.  
• Have experience communicating with parents or key stakeholders of an organization.  
• Embody a strong team player ethic and sense of humor. 
• Be able to successfully and positively communicate with individuals of all ages, experiences, and roles. 
• Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
• Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.
• Must be able to traverse distances of at least one mile, including stairs, with or without accommodation.
• Must be able to lift and/or maneuver at least 40 lbs. with or without accommodation.

Compensation:

$20.00/hr (plus housing and meals while Vanderbilt Pre-College is in session)

*This position is eligible for the returning PTY seasonal staff incentive.
**This position is eligible for the Master’s Degree/ Educator or Counselor Certification incentive.

Program Dates and Times:* 

• For a detailed schedule, please see https://pty.vanderbilt.edu/precollege-staff-schedule/. 
• The typical standard weekday shift is 6:30am-8:30am and 2:30pm-11pm in addition to extensive weekend hours. Please note that hours may vary slightly depending on session assignments. Area Coordinators work 1-2 hours each morning in supervising the residential halls as students wake up as well as escorting students to breakfast. 
• Please note, Vanderbilt Pre-College requires all residential staff to live in the residence hall. This means all staff are expected to remain in the residence hall overnight for each and every night of assigned session with the exception of agreed upon 24-hour time-off periods (applicable only to VSI 2-week sessions). These 24-hour time off periods will be clearly communicated at the onset of each session; they will be different for each staff member in order to maintain the correct adult to student ratios that are in compliance with Vanderbilt University’s Protection of Minors policies.

*dates subject to change

Vanderbilt Pre-College Residential Proctor

Location: Nashville, TN
Type: Residential
Reports to: Area Coordinator

Job Description:  

A Proctor serves as an in-residence counselor and leader for a group of 8-14 middle through high school students during Vanderbilt Pre-College, a residential program on Vanderbilt campus that serves academically advanced students. Through leading creative and meaningful evening activities, facilitating daily team-building and intentionally cultivating community, Proctors are critical to enhancing the academic and social experience for students. This is a residential position that requires flexible weekend hours on Check-in/Check-out Days and during the weekends of program operation. 45-55 hours weekly is typical. Flexibility is essential in this position.  

Perks: 

Your summer includes: 

• Making a difference through investing in the lives of gifted and high achieving young scholars.  
• Working at one of the most prestigious universities in the nation.  
• Loving what you do while building your resume. 
• Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
• Competitive compensation with meals and private room in residence hall included.  

Expectations: 

Within their wide array of duties and responsibilities, Pre-College Proctors are expected to: 

• Lead, supervise, continually check-in and support  a group of 8-14 students during each session. 
• Be a role model for all student participants and colleagues. 
• Uphold and exemplify community values, regulations, and expectations. 
• Curate a safe, cordial, and supportive residential community for all students and staff. 
• Co-create and implement age-appropriate and unforgettable recreational activities. 
• Enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe student experiences.  
• Collaborate with other Proctors to ensure a positive community culture. 
• Remain in frequent communication with the leadership team regarding student well being and engagement. 
• Assist with various administrative duties and processes to ensure smooth operations. 
• Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration. 
• Adhere to PTY’s policies related to confidentiality.
• Perform other related duties as assigned.

Qualifications:  

The ideal candidate will:  

• Be a current undergraduate or graduate student. 
• Demonstrate exceptional maturity and character.  
• Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
• Have experience working with teenagers in a youth development setting. (Residential life/camp counseling experience a plus).  
• Embody a strong team player ethic and sense of humor. 
• Be able to successfully and positively communicate with individuals of all ages, experiences, and roles. 
• Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
• Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.
• Must be able to traverse distances of at least one mile, including stairs, with or without accommodation.
• Must be able to lift and/or maneuver at least 40 lbs. with or without accommodation.

Compensation:

$16.00/hr (plus housing and meals while Pre-College is in session)

*This position is eligible for the returning PTY seasonal staff incentive.
**This position is eligible for the Master’s Degree/ Educator or Counselor Certification incentive.

Program Dates and Times:* 

• For a detailed schedule, please see https://pty.vanderbilt.edu/precollege-staff-schedule/. 
• The typical standard weekday shift is 6:30am-8:30am and 3pm-11:00pm in addition to extensive weekend hours. Schedules may vary slightly depending on assigned session. Proctors work 1-2 hours each morning in supervising the residential halls as students wake up as well as escorting students to breakfast.
• Please note, Vanderbilt Pre-College requires all residential staff to live in the residence hall. This means all staff are expected to remain in the residence hall overnight for each and every night Vanderbilt Pre-College is in session with the exception of agreed upon 24-hour time-off periods (applicable only to 2-week sessions). These 24-hour time off periods will be clearly communicated at the onset of each session; they will be different for each staff member in order to maintain the correct adult to student ratios that are in compliance with Vanderbilt University’s Protection of Minors policies.

*dates subject to change

(FILLED) Vanderbilt Pre-College Head of Residential Logistics

Location: Nashville, TN
Type: Non-Residential or Residential
Reports to: Director of Pre-College Programs

Job Description:

The Head of Residential Logistics is fully responsible for managing data and operations associated with Vanderbilt Pre-College residential systems. This may include creating housing assignments, managing SWAG inventory and distribution, developing and printing student nametags, creating certificates of completion and other administrative tasks. This position may collaborate with other teams such as the Head(s) of Operations and Vanderbilt Office of Conferences and Events. This is primarily a non-student facing position and many tasks will be done independently.

Perks:

Your summer includes:

• Making a difference through investing in the lives of gifted and high achieving young scholars.
• Working at one of the most prestigious universities in the nation.
• Loving what you do while building your resume with leadership experience.
• Joining a team of dedicated staff who are passionate about developing talent in gifted students.
• Competitive compensation with meals provided during scheduled shifts.

Expectations:

Within their wide array of duties and responsibilities, the Pre-College Head of Residential Logistics is expected to:

• Develop a strategic plan for managing multiple projects simultaneously.
• Collaborate with various entities within Vanderbilt Pre-College to complete projects and support students.
• Work closely with Director of Pre-College Programs to accomplish various goals to ensure Pre-College is successful.
• Be comfortable working with various programs and systems such as Excel, Teams, Outlook, etc.
• Be highly mature and able to assist with the management of a residential community for a summer academic program for teens.
• Enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe student experiences.
• Assist the Head(s) of Student Support with emergency medical visits to urgent care or the hospital as needed.
• Be willing to complete driving requirements in order to operate a university designated vehicle.
• Work closely with other leadership team members to accomplish program goals and address problems in a timely manner.
• Uphold and enforce all program and University rules as outlined in staff and student handbooks.
• Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration.
• Must be familiar with the responsibilities of being a mandatory reporter.
• Adhere to PTY’s policies related to confidentiality.
• Perform other related duties as assigned.

Qualifications:

The ideal candidate will:

• Have a Bachelor’s degree, Master’s Preferred (Higher Education, Business, Organizational Leadership, etc.)
• Must be over 21 years old.
• Be comfortable managing multiple projects at once
• Be able to take high directives and work independently
• Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
• Demonstrate exceptional maturity and character.
• Have experience communicating with key stakeholders of an organization.
• Embody a strong team player ethic and sense of humor.
• Be able to successfully and positively communicate with individuals of all ages, experiences, and roles.
• Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
• Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.
• Must be able to traverse distances of at least one mile, including stairs, with or without accommodation.
• Must be able to lift and/or maneuver at least 40 lbs. with or without accommodation.
• Must have and maintain a valid driver’s license and a satisfactory driving record. Vanderbilt University engages a third party to provide continuous up-to-date notifications regarding negative changes to motor vehicle records.

Compensation:

$22.00/hr

*This position is eligible for the returning PTY seasonal staff incentive.

Program Dates and Times:* 

• Limited Spring hours may be available
• For a detailed schedule, please see https://pty.vanderbilt.edu/precollege-staff-schedule/. 
• The typical weekday shift for the day position is 11:00am-7:00pm in addition to extensive weekend hours.

*dates subject to change

Vanderbilt Pre-College Head of Activities

Location: Nashville, TN
Type: Non-Residential or Residential
Reports to: Director of Pre-College Programs

Job Description:  

The Pre-College Head of Activities is responsible for designing and overseeing developmentally appropriate and engaging student activities and ensuring the efficient implementation of all student events and activities throughout the summer. Supervising a team of Activity Assistants and working closely with residential staff, the Head of Activities plans, schedules and implements both choice-based and all group events that align with Vanderbilt Pre-College’s mission and values.  

Perks: 

Your summer includes: 

• Making a difference through investing in the lives of gifted and high achieving young scholars.
• Working at one of the most prestigious universities in the nation.  
• Loving what you do while building your resume with leadership experience. 
• Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
• Competitive compensation with meals and private room in residence hall included.  

Expectations: 

Within their wide array of duties and responsibilities, the Pre-College Head of Activities is expected to: 

• Ensure the quality, effectiveness and mission alignment of all activities and events including off-campus excursions. 
• Enthusiastically lead a team of Activity Assistants in efficiently preparing for and supporting all activities and contributing to a positive team atmosphere. 
• Effectively create and implement internal communication systems and strategies to build awareness and excitement for all activities.      
• Design efficient systems for student selection of activities. 
• Oversee, with administrative support, the supervision of all activities following stated guidelines, safety procedures, and protection of minors policies. 
• Possess strong organizational and communication skills along with proven problem-solving abilities. 
• Establish a strong rapport with Residential Proctors and Area Coordinators while working with them in brainstorming and co-developing a variety of diverse, safe, and developmentally appropriate activities.  
• Meet regularly with the leadership team and provide information and ideas for improving activities, transportation and logistics of all events.  
• Engage willingly as a team player with humor, enthusiasm and a compassionate understanding of middle and high school academically advanced students as well as the proctors and other staff members who support them. 
• Adapt and pivot as needed to ensure optimal, engaging, and safe student experiences.  
• Assume other program related responsibilities as assigned by administrative staff. 
• Work closely with other team members to accomplish program goals and address problems in a timely and effective manner. 
• Exemplify Vanderbilt Pre-College’s purpose, identify and communicate the cornerstones of a respectful residential and academic community and serve as a role model for all staff and students. 
• Uphold and enforce all federal, state, University, and program policies as outlined in staff and student handbooks and other referenced materials. 
• Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration. 
• Adhere to PTY’s policies related to confidentiality.
• Perform other related duties as assigned.

Qualifications:  

The ideal candidate will:  

• Possess at least a bachelor’s degree.
• Have extensive residential life and/or summer program experience at the secondary school or college level. 
• Have leadership, recreation and/or team building experience.
• Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
• Demonstrate exceptional maturity and character.  
• Embody a strong team player ethic and sense of humor. 
• Be able to successfully and positively communicate with individuals of all ages, experiences, and roles. 
• Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
• Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.
• Must be able to traverse distances of at least one mile, including stairs, with or without accommodation.
• Must be able to lift and/or maneuver at least 40 lbs. with or without accommodation.
• Must have and maintain a valid driver’s license and a satisfactory driving record. Vanderbilt University engages a third party to provide continuous up-to-date notifications regarding negative changes to motor vehicle records.

Compensation:

$22.00/hr

*This position is eligible for the returning PTY seasonal staff incentive.
**This position is eligible for the Master’s Degree/ Educator or Counselor Certification incentive.

Program Dates and Times:* 

• Limited Spring hours may be available
• For a detailed schedule, please see https://pty.vanderbilt.edu/precollege-staff-schedule/. 
• The standard weekday shift is 2:30pm-10:00pm in addition to extensive weekend hours.  

*dates subject to change 

Vanderbilt Pre-College Activities Assistant

Location: Nashville, TN
Type: Non-Residential or Residential
Reports to: Head of Activities

Job Description:  

A Vanderbilt Pre-College Activities Assistant serves as an event planner for Pre-College residential activities. Through facilitating and supporting diverse activities, Activities Assistants are critical to enhancing the social experience of Pre-College students. Activities Assistants primarily serve in pivotal support roles in planning, developing, and executing residential experiences that ensure optimal student experience and provide high quality activity implementation. This is not a student facing role. This position requires flexible weekend hours on Check-in/Check-out Days and during the weekends of program operation.  

Perks: 

Your summer includes: 

• Making a difference through investing in the lives of gifted and high achieving young scholars. 
• Working on the campus of a nationally-known institution.  
• Adding a unique experience to your resume. 
• Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
• Competitive compensation with lunch provided.  

Expectations: 

Within their wide array of duties and responsibilities, Pre-College Activities Assistants are expected to: 

• Be a role model for all student participants and colleagues. 
• Uphold and exemplify community values, regulations, and expectations. 
• Curate a safe, cordial, and supportive residential community for all students and staff. 
• Support age-appropriate engaging, and fun recreational activities. 
• Enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe student experiences.  
• Collaborate with other Activities Assistants to ensure a positive community culture. 
• Support the residential team in developing diverse and age appropriate recreational activities. 
• Ensure residential activities are set up with the appropriate materials, space, and technological needs required. 
• Maintain an organized and efficient system of monitoring program supplies and inventory. 
• Assist with facilitation of some large scale events, including but not limited to; ABC nights, dances, talent shows, and field trips.  
• Assist with various administrative duties and processes to ensure smooth operations. 
• Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration. 
• Adhere to PTY’s policies related to confidentiality.
• Perform other related duties as assigned.

Qualifications:  

The ideal candidate will:  

• Be a current undergraduate student, graduate student or professional.
• Demonstrate exceptional maturity and character.  
• Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
• Have experience with program coordination, implementation and with working with teenagers in a youth development or educational setting. (Residential life/camp counseling experience a plus.)  
• Embody a strong team player ethic and sense of humor. 
• Be able to successfully and positively communicate with individuals of all ages, experiences, and roles. 
• Be prepared for the physical demands of the position, including lifting up to 15lbs. 
• Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
• Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.
• Must be able to traverse distances of at least one mile, including stairs, with or without accommodation.
• Must be able to lift and/or maneuver at least 40 lbs. with or without accommodation.

Compensation:

$16.00/hr (Non-Residential)
$12.00/hr (Residential; Housing and Meals provided)

*This position is eligible for the returning PTY seasonal staff incentive.

Program Dates and Times:* 

• For a detailed schedule, please see https://pty.vanderbilt.edu/precollege-staff-schedule/. 
• The typical weekday shift is 3pm-10pm in addition to extensive weekend hours.  

*dates subject to change

Vanderbilt Pre-College Head of Operations (Multiple Openings)

Location: Nashville, TN
Type: Non-Residential or Residential
Reports to: Director of Pre-College Programs
Multiple shifts will be hired for this position. 

Job Description:  

The Pre-College Head of Operations oversees all office and internal logistics of Pre-College programming and develops structured and efficient processes to ensure program success. Leading a team of program assistants, the Head of Operations manages the Vanderbilt Pre-College Summer Office which serves as the central hub for all internal and external program communication, inventory control, student medication processes and transportation scheduling. Serving as the initial point of contact for parent concerns and questions, the Head of Operations’s team will demonstrate elite customer service leading to efficient response and resolution metrics. This position that requires flexible weekend hours on Check-in/Check-out Days and during the weekends of program operation. 

Perks: 

Your summer includes: 

• Making a difference through investing in the lives of gifted and high achieving young scholars.
• Working at one of the most prestigious universities in the nation.  
• Loving what you do while building your resume with leadership experience.  
• Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
• Competitive compensation with meals and private room (if residential) in residence hall included.  

Expectations: 

Within their wide array of duties and responsibilities, the Pre-College Head of Operations is expected to: 

• Possess strong organizational and communication skills along with proven problem-solving abilities. 
• Design efficient operations and workflow strategies in a rapidly changing and fast-paced residential program.  
• Supervise and lead a vibrant Pre-College office that serves as the central hub for scheduling, record keeping, documentation of confidential information and program logistics.  
• Be highly mature and able to assist with the management of a residential community of a summer academic program for teens. 
• Engage willingly as a team player with humor, enthusiasm and a compassionate understanding of middle and high school students. 
• Enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe student experiences.  
• Be present and available throughout Vanderbilt Pre-College.
• Work closely with other leadership team members to accomplish program goals and address problems in a timely manner. 
• Design and implement role specific training for Program Assistants.  
• Serve as support, guide, and resource to program assistants in all aspects of their multifaceted roles. 
• Exemplify Vanderbilt Pre-College’s purpose, identify and communicate the cornerstones of a respectful residential and academic community and serve as a role model for all staff and students. 
• Uphold and enforce all program and University rules as outlined in staff and student handbooks. 
• Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration. 
• Adhere to PTY’s policies related to confidentiality.
• Perform other related duties as assigned.

Qualifications:  

The ideal candidate will:  

• Possess a bachelor’s degree, be a current graduate student, or a professional.
• Have experience managing a successful and diverse team.  
• Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
• Have experience in a complex office setting or in a setting requiring diverse logistics implementation.    
• Demonstrate exceptional maturity and character.  
• Have experience communicating with parents or key stakeholders of an organization.   
• Be able to successfully and positively communicate with individuals of all ages, experiences, and roles. 
• Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
• Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.
• Must be able to traverse distances of at least one mile, including stairs, with or without accommodation.
• Must be able to lift and/or maneuver at least 40 lbs. with or without accommodation.

Compensation:

$22.00/hr

*This position is eligible for the returning PTY seasonal staff incentive.
**This position is eligible for the Master’s Degree/ Educator or Counselor Certification incentive.

Program Dates and Times:* 

• Limited Spring hours may be available
• For a detailed schedule, please see https://pty.vanderbilt.edu/precollege-staff-schedule/. 
• Shifts:
  • The standard day lead weekday shift is 7:00AM-3:30PM. Weekend hours will vary.
  • The standard swing lead weekday shift is 11:00AM-7:30PM. Weekend hours will vary.
  • The standard night lead weekday shift is 3:00pm-11:00pm. Weekend hours will vary. 
  • The standard overnight lead weekday shift is 10:45pm-7:15am.

*dates subject to change 

(FILLED) Vanderbilt Pre-College Head of Operations: Student Travel Logistics

Location: Nashville, TN
Type: Non-Residential or Residential
Reports to: Director of Pre-College Programs

Job Description:  

The Pre-College Head of Operations: Student Travel Logistics reports to the PTY Director of Pre-College Programs and operates as the Student Travel Logistics lead in the Pre-College Office. This position manages the complex airport shuttle and staffing operations for all Pre-College check-in and check-out days. This involves continually auditing student airport flight times, communicating with students and parents about changed transportation plans, assigning shuttle times and ensuring the successful implementation of all transportation plans. This is a position that requires extreme attention to detail and the flexibility to work long hours on check-in and check-out days. Due to the long hours on check-in and check-out days, this position will have two days off in the middle of each session week.  

Perks: 

Your summer includes: 

• Making a difference through investing in the lives of gifted and high achieving young scholars.
• Working on the campus of a nationally-known institution.  
• Adding a unique experience to your resume. 
• Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
• Competitive compensation with most meals, provided while in session, and private room in residence hall included. 

Expectations: 

Within their wide array of duties and responsibilities, the Pre-College Head of Operations: Student Travel Logistics is expected to: 

• Possess strong organizational and communication skills along with proven problem-solving abilities. 
• Be ready to implement operations and workflow strategies in a rapidly changing and fast-paced residential program.   
• Be highly mature and able to assist with the management of a residential community of a summer academic program for teens. 
• Engage willingly as a team player with humor, enthusiasm and a compassionate understanding of middle and high school students. 
• Enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe student experiences.  
• Serve as support and resource to program assistants in all aspects of their multifaceted roles. 
• Exemplify Vanderbilt Pre-College’s purpose, identify and communicate the cornerstones of a respectful residential and academic community and serve as a role model for all staff and students. 
• Uphold and enforce all program and University rules as outlined in staff and student handbooks. 
• Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration. 
• Adhere to PTY’s policies related to confidentiality.
• Perform other related duties as assigned.

Qualifications:  

The ideal candidate will:  

• Possess a bachelor’s degree, be a current graduate student, or a professional.
• Have experience in a complex office setting or in a setting requiring diverse logistics implementation.  
• Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
• Demonstrate exceptional maturity and character.  
• Have experience communicating with parents or key stakeholders of an organization.  
• Embody a strong team player ethic and sense of humor. 
• Be able to successfully and positively communicate with individuals of all ages, experiences, and roles. 
• Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
• Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.
• Must be able to traverse distances of at least one mile, including stairs, with or without accommodation.
• Must be able to lift and/or maneuver at least 40 lbs. with or without accommodation.

Compensation:

$22.00/hr

*This position is eligible for the returning PTY seasonal staff incentive.
**This position is eligible for the Master’s Degree/ Educator or Counselor Certification incentive.

Program Dates and Times:* 

• Limited Spring hours may be available
• For a detailed schedule, please see https://pty.vanderbilt.edu/precollege-staff-schedule/. 
• The standard weekday shift is 11:00am-7:00pm. Weekend hours will vary.   

*dates subject to change 

Vanderbilt Pre-College Program Assistant

Location: Nashville, TN
Type: Non-Residential
Reports to: Head of Operations

Job Description:  

The Program Assistant position is a pivotal position within the Pre-College summer office staff, responsible for managing a variety of tasks essential to Pre-College operations. The work of the Program Assistant ensures that day-to-day operations run smoothly for all Vanderbilt Pre-College parties, including residential life programming, academic and classroom requests, parent questions and concerns, and student needs. 

Individual tasks and assignments will vary according to strengths, schedules, and interests of each Program Assistant, but general responsibilities include establishing a friendly and professional point of contact in the Pre-College office, directing calls, managing medication procedures, monitoring supply and equipment inventory, and assisting with all Check-in/Check-out procedures.  

Additionally, the Program Assistant serves as a mature presence to Pre-College students and staff in the Pre-College Office. Program Assistants will work closely with each other and all members of residential life to form a team of individuals dedicated to fostering a safe and supportive residential community that prioritizes student wellbeing. This is a non-residential position. Pre-College Program Assistants generally work 6-8 hour shifts (Sun-Sat) that could be scheduled for morning, afternoon or evening. Check-in/Check-out Days as well as weekend hours may include extended shifts. 

Perks: 

Your summer includes: 

• Making a difference through investing in the lives of gifted and high achieving young scholars.
• Working at one of the most prestigious universities in the nation.  
• Loving what you do while building your resume. 
• Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
• Competitive compensation with meals included.  

Expectations: 

Within their wide array of duties and responsibilities, Pre-College Program Assistants are expected to: 

• Be a role model for all student participants and colleagues. 
• Implement efficient operations and workflow strategies in a rapidly changing and fast-paced residential program.  
• Maintain a vibrant Pre-College office that serves as the central hub for scheduling, record keeping, documentation of confidential information and program logistics.  
• Interact with parents and families in a professional manner in person and over the phone.
• Liaise between academic and residential life through facilitating effective communication across multiple program areas.  
• Uphold and exemplify community values, regulations, and expectations. 
• Enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe student experiences. 
• Assist with various administrative duties and processes to ensure smooth operations. 
• Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration. 
• Adhere to PTY’s policies related to confidentiality.
• Perform other related duties as assigned.

Qualifications:  

The ideal candidate will:  

• Possess a bachelor’s degree, be a current graduate student, or a professional.
• Demonstrate exceptional maturity and character.  
• Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
• Have experience working within an office or customer service intensive role.  
• Have experience communicating with parents or key stakeholders of an organization.  
• Embody a strong team player ethic and sense of humor. 
• Be able to successfully and positively communicate with individuals of all ages, experiences, and roles. 
• Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
• Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.
• Must be able to traverse distances of at least one mile, including stairs, with or without accommodation.
• Must be able to lift and/or maneuver at least 40 lbs. with or without accommodation.

Compensation:

$16.00/hr

*This position is eligible for the returning PTY seasonal staff incentive.
**This position is eligible for the Master’s Degree/ Educator or Counselor Certification incentive.

Program Dates and Times:* 

• For a detailed schedule, please see https://pty.vanderbilt.edu/precollege-staff-schedule/. 

*dates subject to change 

Vanderbilt Summer Academy (VSA) Head of Student Care & Wellbeing

Location: Nashville, TN
Type: Non-Residential & Residential  | Multiple Positions/Shifts Vary 
Reports to: Assistant Director of Pre-College Programs/Head of Student Support

Job Description:  

Reporting to the Assistant Director of VSA, the Head of Student Care & Wellbeing takes full responsibility for the social, emotional, and physiological health of Vanderbilt Summer Academy students. This position is multi-faceted and will require candidates to be flexible and work in a dynamic, ever-changing environment while managing multiple tasks. Not only are you responsible for nurturing and shaping a strong and welcoming environment for VSA students, but this position will collaborate with various VSA teams to support the overall experience of all VSA students. This role may require candidates to take the lead in one or more of the following areas: Student Allergy Support, Accessibility, Medication Distribution, Student Morale, Student Logistics, SWAG, Staff Morale, etc.

This position requires flexible weekend hours.

Perks: 

Your summer includes: 

• Making a difference through investing in the lives of gifted and high achieving young scholars.
• Working at one of the most prestigious universities in the nation.  
• Loving what you do while building your resume with leadership experience.
• Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
• Competitive compensation with meals provided during scheduled shifts. 

Expectations: 

Within their wide array of duties and responsibilities, the VSA Head of Student Care & Wellbeing is expected to:  

• Establish an environment of support for staff and students.   
• Serve as a resource to students who may need extra guidance when dealing with any of the following issues: personal, academic, relational, social, or interpersonal.
• Support and encourage students struggling with anxiety, homesickness, making friends, adapting to the program, etc. 
• Handle unexpected student concerns, including but not limited to: student illness, violations of the VSA community code of conduct, anxiety attacks, etc. 
• Serve as a resource to area coordinators, residential proctors, and academic proctors on how to properly support students in their groups/classes.  
• Empower academic and residential staff to engage with their students in respectful, meaningful, and thoughtful ways.   
• Facilitate communication among various staff members to support the student experience.  
• Work closely with other leadership team members to accomplish program goals and address concerns in a timely manner. 
• Check in with students regularly who were referred to Student Support or have written support plans. 
• Support Students who go to the clinic/hospital for illness or physiological symptoms based on the recommendation of the VSA Nurse.
• Master VSA policies concerning medication intake (check-in) and distribution/logging, OTC medication distribution, health log processing and hospital/clinic visit procedures.   
• Master SchoolDoc systems and processes including the EMAR and Health Log.   
• Collaborate with VSA nurses and Program Assistants when supporting students with health concerns. 
• Develop accessibility accommodations and strategies for students/staff who have limited mobility or have shown difficulty participating in VSA activities. 
• Engage willingly as a team player with humor, enthusiasm and a compassionate understanding of middle and high school students.  
• Enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe student experiences.
• Be willing to complete driving requirements in order to operate a university designated vehicle.
• Exemplify VSA’s purpose, identify and communicate the cornerstones of a respectful residential and academic community and serve as a role model for all staff and students.
• Uphold and enforce all program and University rules as outlined in staff and student handbooks.
• Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration.
• Must be familiar with the responsibilities of being a mandatory reporter.
• Adhere to PTY’s policies related to confidentiality.
• Perform other related duties as assigned.

Qualifications:  

The following is required:   

• Bachelor’s degree from an accredited college or university.
• Must be over 21 years old.
• 2-5 years of experience working with children/teens in a full-time professional capacity (previous VSA or Residential experience will be considered).
• Must be a self-starter and able to lead with little direction.
• Demonstrate exceptional maturity and character.
• Have experience communicating with parents or key stakeholders of an organization (both verbally and in writing).
• Embody a strong team-player ethic and sense of humor.
• Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
• Be able to successfully and positively communicate with individuals of all ages, experiences, and roles.
• Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
• Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.
• Must be able to traverse distances of at least one mile, including stairs, with or without accommodation.
• Must be able to lift and/or maneuver at least 40 lbs. with or without accommodation.
• Must have and maintain a valid driver’s license and a satisfactory driving record. Vanderbilt University engages a third party to provide continuous up-to-date notifications regarding negative changes to motor vehicle records.

The following is preferred:

• Be a certified education professional (school counselor, teacher, school leadership team member, etc.).
• Possess or be pursuing a Master’s degree in education, school counseling, social work, psychology, higher education, student affairs, etc.
• Previous experience as an RA, Area Coordinator or residential staff at a university or camp.

Compensation:

$26.00/hr

*This position is eligible for the returning PTY seasonal staff incentive.

Program Dates and Times:* 

• Limited Spring hours may be available
• For a detailed schedule, please see https://pty.vanderbilt.edu/precollege-staff-schedule/. 
• The typical weekday shift for the day position is 8:00am-4:30pm in addition to extensive weekend hours.
• The typical weekday shift for the evening position is 2:30pm-11:00pm in addition to extensive weekend hours.

*dates subject to change

(FILLED) Vanderbilt Pre-College Student Support Specialist (Remote)

Location: Nashville, TN
Type: Remote
Reports to: Assistant Director of Pre-College Programs/Head of Student Support

Job Description:

The Pre-College Student Support Specialist (remote) is responsible for key administrative duties and tasks that support the Vanderbilt Pre-College Student Support Team, which is responsible for the overall social and emotional health of Pre-College students. This requires working in various administrative systems and communication platforms. One of the primary responsibilities of this position is to intake and process Student of Concern Forms submitted by Pre-College staff members throughout the program. The Student Support Specialist (remote) will also review required forms that must be submitted before students attend Vanderbilt Pre-College. This position requires flexible hours, a working computer, and a secure and reliable internet connection.

Perks:

Your summer includes:

• Making a difference through investing in the lives of gifted and high achieving young scholars.
• Working at one of the most prestigious universities in the nation.
• Loving what you do while building your resume.
• Joining a team of dedicated staff who are passionate about developing talent in gifted students.

Expectations:

Within their wide array of duties and responsibilities, the Remote Vanderbilt Pre-College Student Support Specialist is expected to:

• Communicate clearly and frequently with the Student Support Team
• Manage the intake and dissemination of Student of Concern Forms to appropriate staff members
• Assist with various administrative duties and processes to ensure smooth operations.
• Be flexible and able to monitor various systems throughout the day
• Be comfortable using Teams, Outlook, and various Microsoft systems
• Adhere to PTY’s policies related to confidentiality.
• Perform other related duties as assigned.

Qualifications:

The ideal candidate will:

• Be a current graduate student or professional. Preferably with academic training in education, counseling, or leadership (Applicants both internal and external to Vanderbilt are welcome to express interest.)
• Must be over 21 years old.
• Demonstrate exceptional maturity and character.
• Maintain privacy of secure and sensitive information.
• Be proficient and confident with various computer systems
• Be able to successfully and positively communicate with individuals of all ages, experiences, and roles.
• Be able to communicate effectively in writing and over the phone professionally.
• Must be a self-starter.
• Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
• Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.

Compensation:

$16.00/hr

*This position is eligible for the returning PTY seasonal staff incentive.

Program Dates and Times:* 

• Limited Spring hours may be available
• Hours will vary. Contact martina.johnson@vanderbilt.edu for more information.

*dates subject to change 

Vanderbilt Pre-College Head of Academics Operations

Location: Nashville, TN
Type: Non-Residential or Residential
Reports to: Director of Pre-College Programs

Job Description:  

The Head of Academic Operations oversees the logistical and risk management components of the Pre-College classroom experience. In supervising Academic Program Assistants and Academic Proctors, this position is responsible for a variety of pre-program and in-program objectives including but not limited to: designing and leading trainings, in-program communication with Academic Proctors concerning schedules and policy compliance, managing academic field trips and implementing contingency plans as needed. This position that requires flexible weekend hours on Check-in and during the weekends of program operation.

Perks: 

Your summer includes: 

• Making a difference through investing in the lives of gifted and high achieving young scholars.
• Working on the campus of a nationally-known institution.  
• Adding a unique experience to your resume. 
• Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
• Competitive compensation with most meals, provided while in session, and private room in residence hall included (if residential). 

Expectations: 

Within their wide array of duties and responsibilities, the Head of Academic Operations is expected to: 

• Serve as a role model for all student participants and colleagues. 
• Implement efficient operations and workflow strategies in a rapidly changing and fast-paced residential program.  
• Liaise between academic and residential life through facilitating effective communication across multiple program areas.  
• Uphold and exemplify community values, regulations, and expectations. 
• Enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe student experiences. 
• Assist with various administrative duties and processes to ensure smooth operations. 
• Assist with compliance related protocol and issues. 
• Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration. 
• Adhere to PTY’s policies related to confidentiality.
• Perform other related duties as assigned.

Qualifications:  

The ideal candidate will:  

• Possess a bachelor’s degrees, be a graduate student or a professional. (Candidates both internal and external to Vanderbilt are welcome to express interest.) 
• Demonstrate exceptional maturity and character.  
• Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
• Have experience communicating with parents or key stakeholders of an organization.  
• Embody a strong team player ethic and sense of humor. 
• Be able to successfully and positively communicate with individuals of all ages, experiences, and roles. 
• Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
• Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.
• Must be able to traverse distances of at least one mile, including stairs, with or without accommodation.
• Must be able to lift and/or maneuver at least 40 lbs. with or without accommodation.

Compensation:

$22.00/hr

*This position is eligible for the returning PTY seasonal staff incentive.
**This position is eligible for the Master’s Degree/ Educator or Counselor Certification incentive.

Program Dates and Times:* 

• Limited Spring hours may be available
• For a detailed schedule, please see https://pty.vanderbilt.edu/precollege-staff-schedule/. 
• The standard shift is 7:30AM to 4:30PM Monday-Friday. Weekend hours will vary. Please note that hours may vary slightly depending on session assignments. 

*dates subject to change

Vanderbilt Pre-College Academic Program Assistant

Location: Nashville, TN
Type: Non-Residential or Residential
Reports to: Head of Academic Operations

Job Description:  

The Academic Program Assistant position is a pivotal position within the Pre-College Academic Operations team, responsible for supporting a variety of tasks essential to the Pre-College academic experience. The work of the Academic Program Assistant ensures that day-to-day academic operations run smoothly for all Pre-College parties, including meal procedures, logistics, and student needs. Academic Program Assistants also serve as substitute Academic Proctors and cover shifts as needed. Please note that Pre-College classrooms are spread out across a large campus and Academic Program Assistants walk between classes throughout the academic day.

Perks: 

Your summer includes: 

• Making a difference through investing in the lives of gifted and high achieving young scholars.
• Working at one of the most prestigious universities in the nation.  
• Loving what you do while building your resume. 
• Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
• Competitive compensation with meals included.  

Expectations: 

Within their wide array of duties and responsibilities, Pre-College Academic Program Assistants are expected to: 

• Be a role model for all student participants and colleagues. 
• Implement efficient operations and workflow strategies in a rapidly changing and fast-paced residential program.  
• Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
• Liaise between academic and residential life through facilitating effective communication across multiple program areas.  
• Uphold and exemplify community values, regulations, and expectations. 
• Enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe student experiences. 
• Assist with various administrative duties and processes to ensure smooth operations. 
• Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration. 
• Adhere to PTY’s policies related to confidentiality.
• Perform other related duties as assigned.

Qualifications:  

The ideal candidate will:  

• Be a current undergraduate student, graduate student, or a professional.
• Demonstrate exceptional maturity and character.  
• Have experience working within an office or customer service intensive role.  
• Have experience communicating with parents or key stakeholders of an organization.  
• Embody a strong team player ethic and sense of humor. 
• Be able to successfully and positively communicate with individuals of all ages, experiences, and roles. 
• Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
• Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.
• Must be able to traverse distances of at least one mile, including stairs, with or without accommodation.
• Must be able to lift and/or maneuver at least 40 lbs. with or without accommodation.

Compensation:

$16.00/hr (Non-Residential)
$12.00/hr (Residential; Housing and Meals provided)

*This position is eligible for the returning PTY seasonal staff incentive.
**This position is eligible for the Master’s Degree/ Educator or Counselor Certification incentive.

Program Dates and Times:* 

• For a detailed schedule, please see https://pty.vanderbilt.edu/precollege-staff-schedule/. 
• The standard weekday shift is 7:30AM-4:30PM in addition to weekend hours.

*dates subject to change 

Vanderbilt Pre-College Academic Proctor

Location: Nashville, TN
Type: Non-Residential or Residential
Reports to: Head of Academic Operations

Job Description: 

The Academic Proctor supports the Pre-College academic experience through supporting logistical, risk management and scheduling aspects of the Pre-College classroom. Academic Proctors begin each day by supervising students at breakfast and are responsible for all building to building transitions throughout the academic day. In working with Pre-College Leadership, Academic Proctors support all student needs as they arise as well as ensure that all risk management policies are being followed. Academic Proctors also assist with airport logistics during Check-in (first day of session) as well as assist with supervising at least one weekend residential activity during 2-week sessions (Vanderbilt Summer Institutes). Additional optional weekend hours supporting activities may also be available. Academic Proctors are not expected to have context knowledge related to the courses they are assigned and are not responsible for any instructional aspects of courses.  

Perks: 

Your summer includes: 

• Making a difference through investing in the lives of gifted and high achieving young scholars.
• Working on the campus of a nationally-known institution.  
• Adding a unique experience to your resume.
• Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
• Competitive compensation with lunch included.  

Expectations: 

Within their wide array of duties and responsibilities, Pre-College Academic Proctors manage three domains of responsibility: 

1. Risk Management Support — Adhere to and support compliance of program and university policies including the protection of minors, guidelines and regulations, and provide additional support as determined by administrative staff. 
2. Logistical Support — Set up for labs and other classroom activities and other duties necessary for the smooth operations of the classroom. 
3. Student Support — Liaise with appropriate staff about students’ socio-emotional and academic concerns. All PTY staff must adhere to PTY’s policies related to confidentiality.

Vanderbilt Pre-College Academic Proctors are also expected to: 

• Be a role model for all student participants and colleagues. 
• Implement efficient operations and workflow strategies in a rapidly changing and fast-paced residential program.  
• Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
• Liaise between academic and residential life through facilitating effective communication across multiple program areas.  
• Uphold and exemplify community values, regulations, and expectations. 
• Enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe student experiences. 
• Assist with various administrative duties and processes to ensure smooth operations. 
• Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration. 
• Adhere to PTY’s policies related to confidentiality.
• Perform other related duties as assigned.

Qualifications:  

The ideal candidate will:  

• Be a current undergraduate student, graduate student, or a professional.
• Demonstrate exceptional maturity and character.  
• Have experience working within an office or customer service intensive role.  
• Have experience communicating with parents or key stakeholders of an organization.  
• Embody a strong team player ethic and sense of humor. 
• Be able to successfully and positively communicate with individuals of all ages, experiences, and roles. 
• Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
• Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.
• Must be able to traverse distances of at least one mile, including stairs, with or without accommodation.
• Must be able to lift and/or maneuver at least 40 lbs. with or without accommodation.

Compensation:

$16.00/hr (Non-Residential)
$12.00/hr (Residential; Housing and Meals provided)

*This position is eligible for the returning PTY seasonal staff incentive.
**This position is eligible for the Master’s Degree/ Educator or Counselor Certification incentive.

Program Dates and Times:* 

• For a detailed schedule, please see https://pty.vanderbilt.edu/precollege-staff-schedule/. 

* Academic Proctors may work one or multiple sessions. Preference will be given to applicants who are available for the entirety of the summer. Dates subject to change. 

*dates subject to change