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Pre-College 2026 Staff Schedule

Pre-College Programs Session Length Grade Level Summer Schedule Program Weeks
Vanderbilt Summer Academy One-Week Sessions 7th-10th Grade 5 Program Weeks +
1 Training Week*		 June 7-12; June 14-19;
June 21-27; July 5-11; July 12-18
Vanderbilt Summer Academy One-Week Sessions 11th-12th Grade 4 Program Weeks +
1 Training Week*		 June 7-13; June 21-27;
July 5-11; July 12-18
Vanderbilt Summer Institutes Two-Week Sessions 11th-12th Grade 6 Program Weeks +
1 Training Week*		 June 7-19; June 21-July 3;
July 12-24

Please note that the following 2026 staff schedule is tentative and may change before the start of the summer. Please contact mark.shivers@vanderbilt.edu if you have any questions.

Vanderbilt Pre-College 2026 Detailed Schedules

  • VSA One-Week (7th-10th Sessions): Residential/Activities Staff
    Date Time Notes
    5/26-5/28 8:30AM-4:30PM Leadership Team Training begins at 8:30AM (Heads/Assistant Heads/ACs); Area Coordinators (ACs)
    5/29 8:30AM-2:30PM Leadership Team Training Final Day
    5/30 or 5/31 12PM-6PM Residential Proctor Move-In
    6/1-6/4 8:30AM-4:30PM All Staff Training
    6/5 8:30AM-2:30PM Last Day of All Staff Training | Staff Break Begins @ 2:30PM
    6/6 Off Day
    6/7 11:30AM All Staff Report at 11:30AM | Sessions Begin
    6/12 1PM Staff are on break from 1PM on 6/12 to 11:30AM on 6/14.
    6/14 11:30AM All Staff Report at 11:30AM | Sessions Begin.
    6/19 1PM Staff are on break from 1PM on 6/12 to 11:30AM on 6/21.
    6/21 11:30AM All Staff Report at 11:30AM | Sessions Begin.
    6/27 1PM June Sessions Concludes | Staff Begin Break @ 1PM; ***Residential Staff may need to change rooms based on program need. Any time spent changing rooms is compensated.
    6/28-7/2 Off Days Staff can remain in housing if desired
    7/3 9AM Heads/Assistant Heads/ACs/PAs Report - Training
    7/3 1PM All Staff Report - Training
    7/4 Off Day
    7/5 11:30AM All Staff Report at 11:30AM | Sessions Begin.
    7/11 1PM Staff are on break from 1PM on 7/11 to 11:30AM on 7/12.
    7/12 11:30AM All Staff Report at 11:30AM | Sessions Begin.
    7/18 2PM Session Concludes | Staff Res Hall Deep Cleaning. Staff can depart after final meeting.
    7/20 12PM Staff must be moved out of residential halls.
  • VSA One-Week (11th-12th Sessions): Residential/Activities Staff

    Date Time Notes
    5/26-5/28 8:30AM-4:30PM Leadership Team Training begins at 8:30AM (Heads/Assistant Heads/ACs); Area Coordinators (ACs)
    5/29 8:30AM-2:30PM Leadership Team Training Final Day
    5/30 or 5/31 12PM-6PM Residential Proctor Move-In
    6/1-6/4 8:30AM-4:30PM All Staff Training
    6/5 8:30AM-2:30PM Last Day of All Staff Training | Staff Break Begins @ 2:30PM
    6/6 Off Day
    6/7 11:30AM All Staff Report at 11:30AM | Sessions Begin
    6/13 1PM Staff are on break from 1PM on 6/12 to 8:30AM on 6/15.
    6/15 8:30AM-2:30PM Staff Training
    6/16 8:30AM-2:30PM Staff Training
    6/17-20 Off Days
    6/21 11:30AM All Staff Report at 11:30AM | Sessions Begin.
    6/27 1PM June Sessions Concludes | Staff Begin Break @ 1PM; ***Residential Staff may need to change rooms based on program need. Any time spent changing rooms is compensated.
    6/28-7/2 Off Days Staff can remain in housing if desired
    7/3 9AM Heads/Assistant Heads/ACs/PAs Report - Training
    7/3 1PM All Staff Report - Training
    7/4 Off Day
    7/5 11:30AM All Staff Report at 11:30AM | Sessions Begin.
    7/11 1PM Staff are on break from 1PM on 7/11 to 11:30AM on 7/12.
    7/12 11:30AM All Staff Report at 11:30AM | Sessions Begin.
    7/18 2PM Session Concludes | Staff Res Hall Deep Cleaning. Staff can depart after final meeting.
    7/20 12PM Staff must be moved out of residential halls.
  • VSI Two-Week (11th-12th Sessions): Residential/Activities Staff
    Date Time Notes
    5/26-5/28 8:30AM-4:30PM Leadership Team Training begins at 8:30AM (Heads/Assistant Heads/ACs); Area Coordinators (ACs)
    5/29 8:30AM-2:30PM Leadership Team Training Final Day
    5/30 or 5/31 12PM-6PM Residential Proctor Move-In
    6/1-6/4 8:30AM-4:30PM All Staff Training
    6/5 8:30AM-2:30PM Last Day of All Staff Training | Staff Break Begins @ 2:30PM
    6/6 Off Day
    6/7 11:30AM All Staff Report at 11:30AM | Sessions Begin
    6/19 1PM Staff are on break from 1PM on 6/19 to 11:30AM on 6/21.
    6/21 11:30AM All Staff Report at 11:30AM | Sessions Begin.
    7/3 1PM June Sessions Concludes | Staff Begin Break @ 1PM
    7/4-7/10 Off Days
    7/11 9AM (Leadership Team); 1PM (All Staff) Staff Training
    7/12 11:30AM All Staff Report at 11:30AM | Sessions Begin.
    7/24 2PM Session Concludes | Staff Res Hall Deep Cleaning. Staff can depart after final meeting.
    7/26 12PM Staff must be moved out of residential halls.
  • (All Sessions) Operations Staff

    Program Assistant training for all programs will take place from June 1 to June 5, 2026 (8:30AM-4:30PM).

    While programs are in session (the majority of the summer from June 7 to July 24, 2026), the Pre-College office is open and staffed by the Pre-College Operations Team from 7AM to 11PM. On these days, there are typically three shifts (morning, swing and evening) and Program Assistants are assigned to shifts based on an initial availability survey.

    On rare select days in which programs are not in session, the Pre-College office is open from 8:30AM to 2:30PM. Program Assistants have the opportunity to sign up for these specific shifts at the beginning of the summer.

  • (VSA Sessions) Student Support Staff

    Please contact Martina Johnson at martina.johnson@vanderbilt.edu for information about the summer schedule for the VSA Student Support Team.

  • (All Sessions) Academic Operations Staff

    Academic Proctor training for all programs will take place on June 5, 2026 (8:30AM-2:30PM). An outline of the summer schedule will be provided before training. Daily schedules and days off vary by program.

    VSA One-Week (7th-10th):The daily schedule (Mon-Fri) is typically 7:45AM-4:15PM, with a 30-minute unpaid break. Academic Proctors for these sessions have all Saturdays off, along with the Fridays of the first two sessions (6/12 and 6/19). Academic Proctors also typically work a 4-5 hour shift to support Sunday afternoon check-in for each session.

    VSA One-Week (11th-12th):The daily schedule (Mon-Fri) is typically 8:15AM-4:30PM, with a 30-minute unpaid break. Academic Proctors for these sessions have all Saturdays off. Academic Proctors for this program will not work 6/14-6/20. Academic Proctors also typically work a 4-5 hour shift to support Sunday afternoon check-in for each session.

    VSI Two-Week (11th-12th):The daily schedule (Mon-Fri) is typically 8:05AM-4:30PM, with a 30-minute unpaid break (this includes the Saturday after the first week). Academic Proctors for the two-week VSI sessions will be off the Sunday of the second week of each session, along with the Friday and Saturday at the close of each session. Academic Proctors also typically work a 4-5 hour shift to support Sunday afternoon check-in for each session.