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VSA 2023 Positions

Vanderbilt Summer Academy – 2023

Are you passionate about creating amazing and life-changing experiences for middle and high school students? Do you thrive when working closely with others in a fast-paced and mission driven environment?

Housed within Programs for Talented Youth (PTY), a department within Peabody College, Vanderbilt Summer Academy (VSA) hosts around 550 academically advanced middle and high school students through residential summer programs. VSA students join us from around the world to immerse themselves in academically accelerated coursework and a full pre-college residential experience.

For more information about VSA, learn more about the Residential Life experience and browse through the Student FAQ

A Note Concerning Residential Positions

Vanderbilt Summer Academy is a residential program for middle and high school students, and due to legitimate resident privacy interests, residential halls and/or floors are separated by gender.

The Residential positions are VSA Proctors who live on the same hall as their assigned same-gender-identity proctor group of 8-14 students and Area Coordinators, who supervise Proctors and live on the same hall as their assigned same-gender-identity proctor cluster.

Vanderbilt University is an equal opportunity, affirmative action employer, and due to legitimate residency privacy interests, gender is a Bona Fide Occupational Qualification (BFOQ) to allow assignment to gender-specific living spaces. Applicants for Residential positions (VSA Proctors, Area Coordinators and Student Support Specialists) will need to confirm whether their gender identity corresponds with a male or female living space. For logistic purposes only, we must consider gender identity when hiring to make sure we have appropriate adult coverage on each residence hall floor. If you have questions about this policy, please contact Mark Shivers at mark.m.shivers@vanderbilt.edu.

VSA 2023 Summer Positions

Please follow the links below for individual position job descriptions. For any questions about summer positions, please contact Mark Shivers. Applicants both internal and external to Vanderbilt are welcome to express interest.

There is no deadline to submit interest in VSA positions. Statements of interest will continue be accepted until all positions are filled. You can express interest in multiple positions.

  • Health Systems: VSA Health Systems Staff (graduate students & professionals) ensure the successful implementation of VSA health-related operational procedures and policies. Health Systems Staff review paperwork, assist the VSA affiliated Nurses in intaking medication, communicate with parents, manage supplies and audit medication logs. (These positions are administrative and do not require any medical training or experience.)

 

 

Vanderbilt Summer Academy (VSA) Summer Teaching Assistant


Location: Nashville, TN
Type: Non-Residential
Reports to: Head of Academic Operations

Job Description: 

Vanderbilt Summer Academy is a summer residential program for academically advanced students. Students take college-level classes taught by Professors, PhD students and content experts. The Teaching Assistant (TA) works with the instructor and VSA staff to ensure that students are appropriately challenged, supported and supervised during their time with the program. Standard hours are Monday-Friday, 7:45AM–4:10PM and Saturdays, 8:45AM–12:30PM. TAs also assist with airport logistics during Check-in (first day of session) and Check-out (final day of session) as well as assist with supervising at least one weekend residential activity. Additional optional weekend hours supporting activities may also be available. 

Perks: 

Your summer includes: 

  • Making a difference through investing in the lives of gifted and high achieving young scholars.
  • Working on the campus of a nationally-known institution.  
  • Adding a unique experience to your resume.
  • Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
  • Competitive compensation with lunch included.  

Expectations: 

Within their wide array of duties and responsibilities, VSA Teaching Assistants manage four domains of responsibility: 

  1. Program Support — Supervise students, provide accountability to students and instructors for program schedules and policies, assist VSA staff on check-in and check-out days which may fall on weekend afternoons, adhere to and support compliance of program and university policies including the protection of minors, guidelines and regulations, and provide additional support as determined by administrative staff. 
  2. Logistical Support — Set up for labs and other classroom activities and other duties necessary to the smooth operations of the classroom. 
  3. Pedagogical Classroom Support — Assist with differentiated instruction, classroom management and engagement, work with the instructor to develop short teaching/breakout models as appropriate, supervise study halls and labs as applicable. Teaching Assistants will also coordinate meetings with instructors prior to the program to help prepare for the class. 
  4. Student Support — Liaise with appropriate staff about students’ socio-emotional and academic concerns. All PTY staff must adhere to PTY’s policies related to confidentiality.

Qualifications: 

Qualified applicants must hold a bachelor’s degree by the time of employment. Current Master’s or Ph.D. students preferred. Applicants both internal and external to Vanderbilt are welcome to express interest. We offer a variety of courses in the maths, sciences, and humanities, and so we seek applicants from a broad range of disciplines. Teaching experience and/or experience working with advanced students is a plus. 

Compensation:

$16.00/hr

Program Dates and Times:* 

  • Onsite Training: TBA
  • VSA Sessions: 
    • VSA Session 1: June 18 – June 24, 2023
    • VSA Session 2: June 25 – July 1, 2023 
    • VSA Session 3: July 9 – 21, 2023 
  • Standard hours are Monday-Friday, 7:45AM–4:15PM and Saturdays, 8:45AM–12:30PM. 
  • TAs assist with Airport Logistics during Check-in (Sundays) and Check-out (Fridays) as well as assist with supervising at least one weekend residential activity.  

* TAs may work one or multiple sessions. Preference will be given to applicants who are available for the entirety of the summer. Dates subject to change. 

*dates subject to change 

 

 

Vanderbilt Summer Academy (VSA) Head of Operations


Location: Nashville, TN
Type: Non-Residential
Reports to: Director of Residential and Secondary Programs

Job Description:  

The VSA Head of Operations oversees all office and internal logistics of VSA programming and develops structured and efficient processes to ensure program success. Leading a team of program assistants as well as the Assistant Head of Operations, the Head of Operations manages the VSA Summer Office which serves as the central hub for all internal and external program communication, inventory control, student medication processes and transportation scheduling. Serving as the initial point of contact for parent concerns and questions, the Head of Operations’s team will demonstrate elite customer service leading to efficient response and resolution metrics. This is a non-residential position that requires flexible weekend hours on Check-in/Check-out Days and during the weekends of program operation. 

Perks: 

Your summer includes: 

  • Making a difference through investing in the lives of gifted and high achieving young scholars.
  • Working at one of the most prestigious universities in the nation.  
  • Loving what you do while building your resume with leadership experience.  
  • Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
  • Competitive compensation with meals and private room in residence hall included.  

Expectations: 

Within their wide array of duties and responsibilities, the VSA Head of Operations is expected to: 

  • Possess strong organizational and communication skills along with proven problem-solving abilities. 
  • Design efficient operations and workflow strategies in a rapidly changing and fast-paced residential program.  
  • Supervise and lead a vibrant VSA office that serves as the central hub for scheduling, record keeping, documentation of confidential information and program logistics.  
  • Be highly mature and able to assist with the management of a residential community of a summer academic program for teens. 
  • Engage willingly as a team player with humor, enthusiasm and a compassionate understanding of middle and high school students. 
  • Enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe student experiences.  
  • Be present and available throughout VSA.
  • Work closely with other leadership team members to accomplish program goals and address problems in a timely manner. 
  • Design and implement role specific training for Program Assistants.  
  • Serve as support, guide, and resource to program assistants in all aspects of their multifaceted roles. 
  • Exemplify VSA’s purpose, identify and communicate the cornerstones of a respectful residential and academic community and serve as a role model for all staff and students. 
  • Uphold and enforce all program and University rules as outlined in staff and student handbooks. 
  • Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration. 
  • Adhere to PTY’s policies related to confidentiality.
  • Perform other related duties as assigned.

Qualifications:  

The ideal candidate will:  

  • Candidate must hold a Bachelor’s degree. (Candidates both internal and external to Vanderbilt are welcome to express interest.) 
  • Have experience managing a successful and diverse team.  
  • Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
  • Have experience in a complex office setting or in a setting requiring diverse logistics implementation.    
  • Demonstrate exceptional maturity and character.  
  • Have experience communicating with parents or key stakeholders of an organization.   
  • Be able to successfully and positively communicate with individuals of all ages, experiences, and roles. 
  • Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
  • Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.

Compensation:

$20.00/hr

Program Dates and Times:* 

  • Onsite Training: June 1 – June 16, 2023 
  • VSA Sessions operating June-July 
    • VSA Session 1: June 18 – June 24, 2023
    • VSA Session 2: June 25 – July 1, 2023 
    • VSA Session 3: July 9 – 21, 2023 
  • The standard weekday shift is 9:00AM-5:30PM. Weekend hours will vary.

*dates subject to change 

 

 

 

Vanderbilt Summer Academy (VSA) Head of Activities


Location: Nashville, TN
Type: Non-Residential
Reports to: Director of Residential and Secondary Programs

Job Description:  

The VSA Head of Activities is responsible for designing and overseeing developmentally appropriate and engaging student activities and ensuring the efficient implementation of all student events and activities throughout the summer. Supervising a team of Activity Assistants and working closely with residential staff, the Head of Activities plans, schedules and implements both choice-based and all group events that align with VSA’s mission and values.  

Perks: 

Your summer includes: 

  • Making a difference through investing in the lives of gifted and high achieving young scholars.
  • Working at one of the most prestigious universities in the nation.  
  • Loving what you do while building your resume with leadership experience. 
  • Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
  • Competitive compensation with meals and private room in residence hall included.  

Expectations: 

Within their wide array of duties and responsibilities, the VSA Head of Activities is expected to: 

  • Ensure the quality, effectiveness and mission alignment of all activities and events including off-campus excursions. 
  • Enthusiastically lead a team of Activity Assistants in efficiently preparing for and supporting all activities and contributing to a positive team atmosphere. 
  • Effectively create and implement internal communication systems and strategies to build awareness and excitement for all activities.      
  • Design efficient systems for student selection of activities. 
  • Oversee, with administrative support, the supervision of all activities following stated guidelines, safety procedures, and protection of minors policies. 
  • Possess strong organizational and communication skills along with proven problem-solving abilities. 
  • Establish a strong rapport with Residential Proctors and Area Coordinators while working with them in brainstorming and co-developing a variety of diverse, safe, and developmentally appropriate activities.  
  • Meet regularly with the leadership team and provide information and ideas for improving activities, transportation and logistics of all events.  
  • Engage willingly as a team player with humor, enthusiasm and a compassionate understanding of middle and high school academically advanced students as well as the proctors and other staff members who support them. 
  • Adapt and pivot as needed to ensure optimal, engaging, and safe student experiences.  
  • Assume other program related responsibilities as assigned by administrative staff. 
  • Work closely with other team members to accomplish program goals and address problems in a timely and effective manner. 
  • Exemplify VSA’s purpose, identify and communicate the cornerstones of a respectful residential and academic community and serve as a role model for all staff and students. 
  • Uphold and enforce all federal, state, University, and program policies as outlined in staff and student handbooks and other referenced materials. 
  • Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration. 
  • Adhere to PTY’s policies related to confidentiality.
  • Perform other related duties as assigned.

Qualifications:  

The ideal candidate will:  

  • Have extensive residential life and/or summer program experience at the secondary school or college level. 
  • Have leadership, recreation and/or team building experience.
  • Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
  • Demonstrate exceptional maturity and character.  
  • Embody a strong team player ethic and sense of humor. 
  • Be able to successfully and positively communicate with individuals of all ages, experiences, and roles. 
  • Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
  • Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.

Compensation:

$20.00/hr

Program Dates and Times:* 

  • Onsite Training: June 1 – June 14, 2023 
  • VSA Sessions operating June-July 
    • VSA Session 1: June 18 – June 24, 2023
    • VSA Session 2: June 25 – July 1, 2023 
    • VSA Session 3: July 9 – 21, 2023 
  • The standard weekday shift is 2:30pm-10:00pm in addition to extensive weekend hours.  

*dates subject to change 

 

Vanderbilt Summer Academy (VSA) Assistant Head of Operations: Night Lead


Location: Nashville, TN
Type: Non-Residential 
Reports to: Head of Operations

Job Description:  

The VSA Assistant Head of Operations reports to the Head of Operations and operates as the Night Lead in the VSA Office. The VSA Assistant Head of Operations supports the Head of Operations in managing the VSA Summer Office which serves as the central hub for all internal and external program communication, inventory management, student medication processes, procedures and transportation scheduling. Serving as the initial point of contact for parent concerns and questions during the evening shift, the Assistant Head of Operations will demonstrate elite customer service leading to efficient response and resolution metrics. This position also works collaborates with the Head of Activities to assign and schedule residential staff. This is a non-residential position that requires flexible weekend hours on Check-in/Check-out Days and during the weekends of program operation. 

Perks: 

Your summer includes: 

  • Making a difference through investing in the lives of gifted and high achieving young scholars.
  • Working on the campus of a nationally-known institution.  
  • Adding a unique experience to your resume. 
  • Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
  • Competitive compensation with most meals, provided while in session, and private room in residence hall included. 

Expectations: 

Within their wide array of duties and responsibilities, the VSA Assistant Head of Operations is expected to: 

  • Possess strong organizational and communication skills along with proven problem-solving abilities. 
  • Be ready to implement operations and workflow strategies in a rapidly changing and fast-paced residential program.  
  • Supervise and lead a vibrant VSA office during the evening shift that serves as the central hub for scheduling, record keeping, documentation of confidential information and program logistics.  
  • Be highly mature and able to assist with the management of a residential community of a summer academic program for teens. 
  • Engage willingly as a team player with humor, enthusiasm and a compassionate understanding of middle and high school students. 
  • Enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe student experiences.  
  • Serve as support, guide, and resource to program assistants in all aspects of their multifaceted roles. 
  • Exemplify VSA’s purpose, identify and communicate the cornerstones of a respectful residential and academic community and serve as a role model for all staff and students. 
  • Uphold and enforce all program and University rules as outlined in staff and student handbooks. 
  • Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration. 
  • Adhere to PTY’s policies related to confidentiality.
  • Perform other related duties as assigned.

Qualifications:  

The ideal candidate will:  

  • Candidate must hold a Bachelor’s degree. (Candidates both internal and external to Vanderbilt are welcome to express interest.) 
  • Have experience in a complex office setting or in a setting requiring diverse logistics implementation.  
  • Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
  • Demonstrate exceptional maturity and character.  
  • Have experience communicating with parents or key stakeholders of an organization.  
  • Embody a strong team player ethic and sense of humor. 
  • Be able to successfully and positively communicate with individuals of all ages, experiences, and roles. 
  • Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
  • Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.

Compensation:

$17.00/hr

Program Dates and Times:* 

  • Onsite Training: June 1 – June 16, 2023 
  • VSA Sessions operating June-July 
    • VSA Session 1: June 18 – June 24, 2023
    • VSA Session 2: June 25 – July 1, 2023 
    • VSA Session 3: July 9 – 21, 2023 
  • The standard weekday shift is 3:00pm-11:00pm. Weekend hours will vary.   

*dates subject to change 

 

 

 

Vanderbilt Summer Academy (VSA) Head of Student Care & Wellbeing


Location: Nashville, TN
Type: Non-Residential  | There are two open positions (day shift and night shift). 
Reports to: Assistant Director of Residential and Secondary Programs/Head of Student Support

Job Description:  

Reporting to the Assistant Director of Residential and Secondary Programs, the Vanderbilt Summer Academy Head of Student Care & Wellbeing takes full responsibility for the socio-emotional health of Vanderbilt Summer Academy students. This position will be specifically responsible for nurturing and shaping a strong and welcoming environment in which the VSA students reside. This position will further liaise with the Head of Academic Operations and Head of Teaching and Learning to support any social-emotional needs during VSA classes. This is a non-residential position that requires flexible weekend hours on Check-in Days and during the weekends of program operation.

Perks: 

Your summer includes: 

  • Making a difference through investing in the lives of gifted and high achieving young scholars.
  • Working at one of the most prestigious universities in the nation.  
  • Loving what you do while building your resume with leadership experience.
  • Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
  • Competitive compensation with meals provided during scheduled shifts. 

Expectations: 

Within their wide array of duties and responsibilities, the VSA Head of Student Support is expected to:  

  • Establish and communicate an environment of support to staff and students.  
  • Serve as a resource to students who may need that extra level of guidance when dealing with any of the following issues: personal, academic, relational, family or when struggling with a group dynamic.  
  • Serve as a resource to staff such as: area coordinators, proctors, and teaching assistants on how to properly support students in their groups/classes 
  • Facilitate communication across the program when student issues come to the surface, helping to bring necessary parties together in service of the student.  
  • Empower proctors and teaching assistants to engage with their students in respectful, meaningful, and thoughtful ways.  
  • Embody empathy and compassion in conversations with parents, students and staff   
  • Handle unexpected student issues, including but not limited to: student illness, violations of stated community code of conduct, etc.  
  • Be highly mature and able to assist with the management of a residential community of a summer academic program for teens.  
  • Engage willingly as a team player with humor, enthusiasm and a compassionate understanding of middle and high school students.  
  • Enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe student experiences.   
  • Assist the Head/Assistant Head of Health Systems with emergency medical visits to urgent care or the hospital as needed. 
  • Be willing to complete driving requirements in order to operate a university designated vehicle 
  • Create daily reflection questions to be discussed among students in proctor group meetings  
  • Support and counsel students struggling with anxiety, homesickness, making friends, adapting to the program, etc. 
  • Create opportunities to boost and support staff morale. 
  • Engage with students in the dining hall. 
  • Check in with students regularly who were referred to Student Support.
  • Work closely with other leadership team members to accomplish program goals and address problems in a timely manner.  
  • Serve as support, guide, and resource to proctors and office staff in all aspects of their multi-faceted roles.  
  • Exemplify VSA’s purpose, identify and communicate the cornerstones of a respectful residential and academic community and serve as a role model for all staff and students.  
  • Uphold and enforce all program and University rules as outlined in staff and student handbooks.  
  • Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration.  
  • Must be familiar with the responsibilities of being a mandatory reporter.
  • Adhere to PTY’s policies related to confidentiality.
  • Perform other related duties as assigned.

Qualifications:  

The ideal candidate will:   

  • Be a certified education professional (school counselor, teacher, school leadership team member, etc.). 
  • Must be over 21 years old. 
  • Have residential life leadership and/or summer camp leadership experience at the secondary school or college level. (Candidates both internal and external to Vanderbilt are welcome to express interest). 
  • Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
  • Possess a master’s degree or comparable formal training with graduate coursework in clinical psychology, social work, counseling, education, or a related field. Professional counseling experience and/or experience mentoring and supporting students socially and emotionally is strongly preferred.  
  • Demonstrate exceptional maturity and character.  
  • Have experience communicating with parents or key stakeholders of an organization.  
  • Embody a strong team player ethic and sense of humor. 
  • Be able to successfully and positively communicate with individuals of all ages, experiences, and roles. 
  • Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
  • Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.

Compensation:

$25.00/hr

Program Dates and Times:* 

  • Onsite Training: June 1 – June 14, 2023 
  • VSA Sessions operating June-July 
    • VSA Session 1: June 18 – June 24, 2023
    • VSA Session 2: June 25 – July 1, 2023 
    • VSA Session 3: July 9 – 21, 2023 
  • The typical weekday shift for the day position is 8:00am-5:00pm in addition to extensive weekend hours.
  • The typical weekday shift for the evening position is 2:00pm-11:00pm in addition to extensive weekend hours.

*dates subject to change

 

Vanderbilt Summer Academy (VSA) Head of Academics Operations


Location: Nashville, TN
Type: Non-Residential
Reports to: Director of Residential and Secondary Programs

Job Description:  

The Head of Academic Operations supervises Academic Program Assistants and the administrative and operational components of the Teaching Assistants positions. The Head of Academic Operations oversees the logistical components of the VSA academic experience to ensure a quality experience for students, instructors, and teaching assistants. This position is responsible for a variety of pre-program and in-program objectives including but not limited to: academic material ordering, communication with Teaching Assistants concerning schedules and policy compliance, scheduling and distribution of PTY technology to classrooms, scheduling of parent-instructor conferences and managing academic field trips. This is a non-residential position that requires flexible weekend hours on Check-in/Check-out Days and during the weekends of program operation.

Perks: 

Your summer includes: 

  • Making a difference through investing in the lives of gifted and high achieving young scholars.
  • Working on the campus of a nationally-known institution.  
  • Adding a unique experience to your resume. 
  • Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
  • Competitive compensation with most meals, provided while in session, and private room in residence hall included. 

Expectations: 

Within their wide array of duties and responsibilities, the Head of Academics is expected to: 

  • Serve as a role model for all student participants and colleagues. 
  • Implement efficient operations and workflow strategies in a rapidly changing and fast-paced residential program.  
  • Maintain a vibrant VSA academic office that serves as the central hub for scheduling, record keeping, documentation of confidential information and program logistics for the academic side of the program. 
  • Liaise between academic and residential life through facilitating effective communication across multiple program areas.  
  • Uphold and exemplify community values, regulations, and expectations. 
  • Enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe student experiences. 
  • Assist with various administrative duties and processes to ensure smooth operations. 
  • Assist with compliance related protocol and issues. 
  • Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration. 
  • Adhere to PTY’s policies related to confidentiality.
  • Perform other related duties as assigned.

Qualifications:  

The ideal candidate will:  

  • Possess a bachelor’s degrees, be a graduate student or a professional. A teaching or education background is preferred. (Candidates both internal and external to Vanderbilt are welcome to express interest.). 
  • Demonstrate exceptional maturity and character.  
  • Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
  • Have experience communicating with parents or key stakeholders of an organization.  
  • Embody a strong team player ethic and sense of humor. 
  • Be able to successfully and positively communicate with individuals of all ages, experiences, and roles. 
  • Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
  • Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.

Compensation:

$20.00/hr

Program Dates and Times:* 

  • Onsite Training: June 1 – June 15, 2023 
  • VSA Sessions operating June-July 
    • VSA Session 1: June 18 – June 24, 2023
    • VSA Session 2: June 25 – July 1, 2023 
    • VSA Session 3: July 9 – 21, 2023 
  • The standard shift is 7:30AM to 4:30PM Monday-Friday. Weekend hours will vary.   

*dates subject to change

 

 

Job Title: Vanderbilt Summer Academy (VSA) Summer Program Assistant


Location: Nashville, TN
Type: Non-Residential
Reports to: Head of Operations

Job Description:  

The Program Assistant position is a pivotal position within the VSA summer office staff, responsible for managing a variety of tasks essential to VSA operations. The work of the Program Assistant ensures that day-to-day operations run smoothly for all VSA parties, including residential life programming, academic and classroom requests, parent questions and concerns, and student needs. 

Individual tasks and assignments will vary according to strengths, schedules, and interests of each Program Assistant, but general responsibilities include establishing a friendly and professional point of contact in the VSA office, directing calls, managing medication procedures, monitoring supply and equipment inventory, and assisting with all Check-in/Check-out procedures.  

Additionally, the Program Assistant serves as a mature presence to VSA students and staff in the VSA Office. Program Assistants will work closely with each other and all members of residential life to form a team of individuals dedicated to fostering a safe and supportive residential community that prioritizes student wellbeing. This is a non-residential position. VSA Program Assistants generally work 6-8 hour shifts (Sun-Sat) that could be scheduled for morning, afternoon or evening. Check-in/Check-out Days as well as weekend hours may include extended shifts. 

Perks: 

Your summer includes: 

  • Making a difference through investing in the lives of gifted and high achieving young scholars.
  • Working at one of the most prestigious universities in the nation.  
  • Loving what you do while building your resume. 
  • Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
  • Competitive compensation with meals included.  

Expectations: 

Within their wide array of duties and responsibilities, VSA Program Assistants are expected to: 

  • Be a role model for all student participants and colleagues. 
  • Implement efficient operations and workflow strategies in a rapidly changing and fast-paced residential program.  
  • Maintain a vibrant VSA office that serves as the central hub for scheduling, record keeping, documentation of confidential information and program logistics.  
  • Liaise between academic and residential life through facilitating effective communication across multiple program areas.  
  • Uphold and exemplify community values, regulations, and expectations. 
  • Enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe student experiences. 
  • Assist with various administrative duties and processes to ensure smooth operations. 
  • Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration. 
  • Adhere to PTY’s policies related to confidentiality.
  • Perform other related duties as assigned.

Qualifications:  

The ideal candidate will:  

  • Possess a bachelor’s degree, be a current graduate student, or a professional. (Students both internal and external to Vanderbilt are welcome to express interest). 
  • Demonstrate exceptional maturity and character.  
  • Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
  • Have experience working within an office or customer service intensive role.  
  • Have experience communicating with parents or key stakeholders of an organization.  
  • Embody a strong team player ethic and sense of humor. 
  • Be able to successfully and positively communicate with individuals of all ages, experiences, and roles. 
  • Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
  • Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.

Compensation:

$16.00/hr

Program Dates and Times:* 

  • Onsite Training: June 5 – June 16, 2023 
  • VSA Sessions operating June-July 
    • VSA Session 1: June 18 – June 24, 2023
    • VSA Session 2: June 25 – July 1, 2023 
    • VSA Session 3: July 9 – 21, 2023 

*dates subject to change 

 

 

Vanderbilt Summer Academy (VSA) Summer Activities Assistant


Location: Nashville, TN
Type: Non-Residential
Reports to: Head of Activities

Job Description:  

A VSA Activities Assistant serves as an event planner for VSA residential activities. Through facilitating and supporting diverse activities, Activities Assistants are critical to enhancing the social experience of VSA students. Activities Assistants primarily serve in pivotal support roles in planning, developing, and executing residential experiences that ensure optimal student experience and provide high quality activity implementation. This is not a student facing role. This is a non-residential position that requires flexible weekend hours on Check-in/Check-out Days and during the weekends of program operation.  

Perks: 

Your summer includes: 

  • Making a difference through investing in the lives of gifted and high achieving young scholars. 
  • Working on the campus of a nationally-known institution.  
  • Adding a unique experience to your resume. 
  • Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
  • Competitive compensation with lunch provided.  

Expectations: 

Within their wide array of duties and responsibilities, VSA Activities Assistants are expected to: 

  • Be a role model for all student participants and colleagues. 
  • Uphold and exemplify community values, regulations, and expectations. 
  • Curate a safe, cordial, and supportive residential community for all students and staff. 
  • Support age-appropriate engaging, and fun recreational activities. 
  • Enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe student experiences.  
  • Collaborate with other Activities Assistants to ensure a positive community culture. 
  • Support the residential team in developing diverse and age appropriate recreational activities. 
  • Ensure residential activities are set up with the appropriate materials, space, and technological needs required. 
  • Maintain an organized and efficient system of monitoring program supplies and VSA inventory. 
  • Assist with facilitation of some large scale events, including but not limited to; ABC nights, dances, talent shows, and field trips.  
  • Assist with various administrative duties and processes to ensure smooth operations. 
  • Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration. 
  • Adhere to PTY’s policies related to confidentiality.
  • Perform other related duties as assigned.

Compensation:

$16.00/hr

Qualifications:  

The ideal candidate will:  

  • Be a current undergraduate student, graduate student or professional (Candidates both internal and external to Vanderbilt are welcome to express interest.). 
  • Demonstrate exceptional maturity and character.  
  • Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
  • Have experience with program coordination, implementation and with working with teenagers in a youth development or educational setting. (Residential life/camp counseling experience a plus.)  
  • Embody a strong team player ethic and sense of humor. 
  • Be able to successfully and positively communicate with individuals of all ages, experiences, and roles. 
  • Be prepared for the physical demands of the position, including lifting up to 15lbs. 
  • Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
  • Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.

Program Dates and Times:* 

  • Onsite Training: June 8 – June 14, 2023 
  • VSA Sessions operating June-July 
    • VSA Session 1: June 18 – June 24, 2023
    • VSA Session 2: June 25 – July 1, 2023 
    • VSA Session 3: July 9 – 21, 2023 
  • The standard weekday shift is 3pm-10pm in addition to extensive weekend hours.  

*dates subject to change

 

 

Vanderbilt Summer Academy (VSA) Summer Residential Proctor


Location: Nashville, TN
Type: Residential
Reports to: Area Coordinator

Job Description:  

A Proctor serves as in-residence counselor and leader for a group of 8-14 middle through high school students during Vanderbilt Summer Academy, a residential program on Vanderbilt campus that serves gifted students. Through leading creative and meaningful evening activities, facilitating daily team-building and intentionally cultivating community, Proctors are critical to enhancing the academic and social experience for students. This is a residential position that requires flexible weekend hours on Check-in/Check-out Days and during the weekends of program operation. 45-55 hours weekly is typical. Flexibility is essential in this position.  

Perks: 

Your summer includes: 

  • Making a difference through investing in the lives of gifted and high achieving young scholars.  
  • Working at one of the most prestigious universities in the nation.  
  • Loving what you do while building your resume. 
  • Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
  • Competitive compensation with meals and private room in residence hall included.  

Expectations: 

Within their wide array of duties and responsibilities, VSA Proctors are expected to: 

  • Lead, supervise, continually check-in and support  a group of 8-14 students during each session. 
  • Be a role model for all student participants and colleagues. 
  • Uphold and exemplify community values, regulations, and expectations. 
  • Curate a safe, cordial, and supportive residential community for all students and staff. 
  • Co-create and implement age-appropriate and unforgettable recreational activities. 
  • Enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe student experiences.  
  • Collaborate with other Proctors to ensure a positive community culture. 
  • Remain in frequent communication with the leadership team regarding student well being and engagement. 
  • Assist with various administrative duties and processes to ensure smooth operations. 
  • Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration. 
  • Adhere to PTY’s policies related to confidentiality.
  • Perform other related duties as assigned.

Qualifications:  

The ideal candidate will:  

  • Be a current undergraduate or graduate student. (Students both internal and external to Vanderbilt are welcome to express interest). 
  • Demonstrate exceptional maturity and character.  
  • Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
  • Have experience working with teenagers in a youth development setting. (Residential life/camp counseling experience a plus).  
  • Embody a strong team player ethic and sense of humor. 
  • Be able to successfully and positively communicate with individuals of all ages, experiences, and roles. 
  • Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
  • Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.

Compensation:

$12.00/hr

Program Dates and Times:* 

  • Onsite Training: June 8 – June 14, 2023 
  • VSA Sessions operating June-July 
    • VSA Session 1: June 18 – June 24, 2023
    • VSA Session 2: June 25 – July 1, 2023 
    • VSA Session 3: July 9 – 21, 2023 
  • The standard weekday shift is 3pm-11:00pm in addition to extensive weekend hours.  

*dates subject to change

Vanderbilt Summer Academy (VSA) Area Coordinator


Location: Nashville, TN
Type: Residential
Reports to: Director of Residential and Secondary Programs

Job Description:  

A VSA Area Coordinator serves as an in-residence floor leader and supervisor. At VSA, residential small groups of middle and high school students grades 7-12, are led by proctors. Each proctor is responsible for activities, check ins, and is first line support of students. The Area Coordinator (AC) serves as “a proctor for the proctors” by providing support and supervision to proctors and serve as the bridge between proctors and the leadership team. Area Coordinators reside in the residential hall with VSA students and staff. This is a residential position that requires flexible weekend hours on Check-in/Check-out Days and during the weekends of program operation. 50-60 hours per week is typical, including weekend shifts. Flexibility is essential in this position.  

Perks: 

Your summer includes: 

  • Making a difference through investing in the lives of gifted and high achieving young scholars.
  • Working on the campus of a nationally-known institution.  
  • Adding a unique experience to your resume. 
  • Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
  • Competitive compensation with most meals, provided while in session, and private room in residence hall included. 

Expectations: 

Within their wide array of duties and responsibilities, VSA Area Coordinators are expected to: 

  • Supervise VSA Proctors in all aspects of their roles.  
  • Grow and maintain Residential Proctor morale and performance through routine group and 1:1 meetings and conversations.  
  • Ensure the quality and effectiveness of nightly proctor meetings as well as filling in to lead these meetings as needed. 
  • Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
  • Lead an initial Floor Group Meeting on the opening night of each session to set clear standards and policies.
  • Possess strong organizational and communication skills along with proven problem-solving abilities. 
  • Handle unexpected student issues, including but not limited to:  student illness, violations of stated community code of conduct, student support and encouragement, and the like. 
  • Be highly mature and able to assist with the management of a residential community of a summer academic program for teens. 
  • Brainstorm, with proctors, ideas for working with students who may be struggling academically, socially, emotionally, physically, or otherwise, referring to the leadership team as needed. 
  • Meet regularly with the leadership team and provide information and ideas for maintaining a positive and healthy community of students and staff. 
  • Engage willingly as a team player with humor, enthusiasm and a compassionate understanding of middle and high school academically advanced students as well as the proctors and other staff members who support them. 
  • Enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe student experiences.  
  • Assume other program related responsibilities as assigned by administrative staff. 
  • Work closely with other team members to accomplish program goals and address problems in a timely and effective manner. 
  • Uphold all expectations for proctor roles and responsibilities. 
  • Exemplify VSA’s purpose, identify and communicate the cornerstones of a respectful residential and academic community and serve as a role model for all staff and students. 
  • Uphold and enforce all federal, state, University, and program policies as outlined in staff and student handbooks and other referenced materials. 
  • Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration. 
  • Adhere to PTY’s policies related to confidentiality.
  • Perform other related duties as assigned.

Qualifications:  

The ideal candidate will:  

  • Have extensive residential life and/or summer program experience at the secondary school or college level. (Candidates both internal and external to Vanderbilt are welcome to express interest.) 
  • Have extensive leadership and/or team building experience. 
  • Possess at least a bachelor’s degree.  
  • Be able to live in the summer residence hall with VSA students and proctor staff. 
  • Demonstrate exceptional maturity and character.  
  • Have experience communicating with parents or key stakeholders of an organization.  
  • Embody a strong team player ethic and sense of humor. 
  • Be able to successfully and positively communicate with individuals of all ages, experiences, and roles. 
  • Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
  • Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.

Compensation:

$16.00/hr

Program Dates and Times:* 

    • Onsite Training: June 1 – June 14, 2023 
    • VSA Sessions operating June-July 
      • VSA Session 1: June 18 – June 24, 2023
      • VSA Session 2: June 25 – July 1, 2023 
      • VSA Session 3: July 9 – 21, 2023 
    • The standard weekday shift is 2:30pm-11pm in addition to extensive weekend hours.  

*dates subject to change

 

 

Vanderbilt Summer Academy (VSA) Summer Student Support Specialist


Location: Nashville, TN
Type: There are two open positions. One is residential and one is non-residential.
Reports to: Assistant Director of Residential and Secondary Programs/Head of Student Support


Residential Shift – 2:30PM CT-11PM CT
Non-Residential Shift – 8:00AM CT-4:30PM CT

Job Description:  

A Vanderbilt Student Support Specialist works to support the overall social and emotional health of VSA students. One of the major responsibilities is to accompany VSA students for any needed clinic or hospital visits. This involves detailed record keeping, communication with parents and VSA leadership as well as flexibility of work schedules. The residential position also works to promote positive VSA values through community building initiatives and activities. This position requires flexible weekend hours on Check-in/Check-out Days and during the weekends of program operation. Flexibility of hours is essential for this position.   

Perks: 

Your summer includes: 

  • Making a difference through investing in the lives of gifted and high achieving young scholars.  
  • Working at one of the most prestigious universities in the nation.  
  • Loving what you do while building your resume. 
  • Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
  • Competitive compensation with meals and private room in residence hall included.  

Expectations: 

Within their wide array of duties and responsibilities, VSA Student Support Specialists are expected to:  

  • Be a role model for all student participants and colleagues. 
  • Uphold and exemplify community values, regulations, and expectations. 
  • Curate a safe, cordial, and supportive residential community for all students and staff.  
  • Enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe student experiences.   
  • Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
  • Collaborate with other team members to ensure a positive community culture.  
  • Remain in frequent communication with the leadership team regarding student well-being and engagement.  
  • Assist with various administrative duties and processes to ensure smooth operations.  
  • Assist the Head/Assistant Head of Health Systems with emergency medical visits to urgent care or the hospital as needed 
  • Be willing to complete driving requirements in order to drive a university designated vehicle 
  • Check on students who have been identified as having anxiety or other social emotional needs 
  • Support students with food allergies in the dining hall to find appropriate and safe food options 
  • Observe and support proctor group meetings on a nightly basis (residential). 
  • Support other teams such as activities, program assistants, teaching assistants, etc based on the need 
  • Oversee wellness club/wellness stations for students to visit (may include coloring books, stretching, mindfulness activities, etc). 
  • Sit with students during mealtimes and make meaningful connections. 
  • Assist in supervising nightly activities (residential). 
  • Supervise calm down room for students who need quiet time (day and residential). 
  • Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration.  
  • Adhere to PTY’s policies related to confidentiality.
  • Perform other related duties as assigned.

Qualifications:  

The ideal candidate will:   

  • Be a current graduate student or professional. Preferably with academic training in education, counseling, or leadership (Applicants both internal and external to Vanderbilt are welcome to express interest.)  
  • Must be over 21 years old. 
  • Demonstrate exceptional maturity and character.   
  • Have experience working with teenagers in a youth development setting. (Residential life/camp counseling experience a plus).   
  • Embody a strong team player ethic and sense of humor.  
  • Be able to successfully and positively communicate with individuals of all ages, experiences, and roles.  
  • Must be a self-starter. 
  • Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
  • Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.

Compensation:

$16.00/hr

Program Dates and Times:* 

  • Onsite Training: June 8 – June 14, 2023 
  • VSA Sessions operating June-July 
    • VSA Session 1: June 18 – June 24, 2023
    • VSA Session 2: June 25 – July 1, 2023 
    • VSA Session 3: July 9 – 21, 2023 
  • The standard weekday shift for the residential position is 2:00PM-11:00PM in addition to extensive weekend hours.
  • The standard weekday shift for the non-residential position is 8:00AM-5:00PM in addition to extensive weekend hours.

*dates subject to change 

 

Job Title: Vanderbilt Summer Academy (VSA) Summer Academic Program Assistant


Location: Nashville, TN
Type: Non-Residential
Reports to: Head of Academic Operations

Job Description:  

The Academic Program Assistant position is a pivotal position within the VSA Academic Operations team, responsible for supporting a variety of tasks essential to the VSA academic experience. The work of the Academic Program Assistant ensures that day-to-day academic operations run smoothly for all VSA parties, including academic and classroom requests, meal procedures and logistics, and student needs. 

Perks: 

Your summer includes: 

  • Making a difference through investing in the lives of gifted and high achieving young scholars.
  • Working at one of the most prestigious universities in the nation.  
  • Loving what you do while building your resume. 
  • Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
  • Competitive compensation with meals included.  

Expectations: 

Within their wide array of duties and responsibilities, VSA Academic Program Assistants are expected to: 

  • Be a role model for all student participants and colleagues. 
  • Implement efficient operations and workflow strategies in a rapidly changing and fast-paced residential program.  
  • Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
  • Maintain a vibrant VSA academic office that serves as the central hub for scheduling, record keeping, documentation of confidential information and program logistics.  
  • Liaise between academic and residential life through facilitating effective communication across multiple program areas.  
  • Uphold and exemplify community values, regulations, and expectations. 
  • Enthusiastically adapt and pivot as needed to ensure optimal, engaging, and safe student experiences. 
  • Assist with various administrative duties and processes to ensure smooth operations. 
  • Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration. 
  • Adhere to PTY’s policies related to confidentiality.
  • Perform other related duties as assigned.

Qualifications:  

The ideal candidate will:  

  • Possess a bachelor’s degree, be a current graduate student, or a professional. (Students both internal and external to Vanderbilt are welcome to express interest) 
  • Demonstrate exceptional maturity and character.  
  • Have experience working within an office or customer service intensive role.  
  • Have experience communicating with parents or key stakeholders of an organization.  
  • Embody a strong team player ethic and sense of humor. 
  • Be able to successfully and positively communicate with individuals of all ages, experiences, and roles. 
  • Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
  • Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.

Compensation:

$16.00/hr

Program Dates and Times:* 

  • Onsite Training: June 5 – June 16, 2023 
  • VSA Sessions operating June-July 
    • VSA Session 1: June 18 – June 24, 2023
    • VSA Session 2: June 25 – July 1, 2023 
    • VSA Session 3: July 9 – 21, 2023 
  • The standard weekday shift is 7:30AM-4:30PM in addition to weekend hours.

*dates subject to change 

 

Job Title: Vanderbilt Summer Academy (VSA) Summer Head of Health Systems


Location: Nashville, TN
Type: Non-Residential
Reports to: Director of Residential and Secondary Programs

Job Description:  

The Head of Health Systems ensures the quality and compliance of all VSA health system operations. Responsibilities include reviewing and auditing pre-program health forms, training the VSA affiliated nurses in VSA policies and procedures, leading hospital/clinic student trips, liasing with the VSA nurse, and providing parent communication related to health and medication. The Head of Health Systems also works with the Head of Operations and VSA Nurse to ensure all student medication is properly distributed and logged. This role requires empathy, flexibility, attention to detail, and a collaborative spirit in fast-paced summer program environment.

This is an administrative role that does not require any medical training or experience. This role does not supervise medical professionals, including the VSA nurse.

Perks: 

Your summer includes: 

  • Making a difference through investing in the lives of gifted and high achieving young scholars.  
  • Working at one of the most prestigious universities in the nation.  
  • Loving what you do while building your resume. 
  • Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
  • Competitive compensation with meals included.  

Expectations: 

Within their wide array of duties and responsibilities, the VSA Head of Health Systems is expected to:  

  • Ensure the quality, effectiveness and mission alignment of all health systems and processes.  
  • Serve as the lead for all needed hospital and clinic trips within scheduled shifts. This requires driving the VSA van to off-site locations. 
  • Master VSA policies concerning medication intake (check-in) and distribution/logging, OTC medication distribution, health log processing and hospital/clinic visit procedures.  
  • Master SchoolDoc systems and processes including the EMAR and Health Log.  
  • Train the VSA Nurses and VSA Program Assistants on proper and compliant health system processes including health policies detailed in the staff and student handbook and the VSA student required forms and serve as the first point of contact for system-related questions 
  • Train the VSA Nurses on using the SchoolDoc platform.  
  • Work with the VSA affiliated Nurses to: 
    • make all needed pre-session phone calls to parents concerning medication questions as needed. 
    • intake student medication during VSA check-in. 
    • distribute medication back to parents/students during VSA check-out. 
    • continually audit VSA medical supplies and equipment. 
    • audit all health logs created by Program Assistants and follow up with parents as needed. 
  • Possess strong organizational and communication skills along with proven problem-solving abilities.  
  • Handle unexpected student issues, including but not limited to: student illness, violations of stated community code of conduct, student support and encouragement, and the like.  
  • Meet regularly with the leadership team and provide information and ideas for improving health systems and processes. 
  • Engage willingly as a team player with humor, enthusiasm and a compassionate understanding of middle and high school academically advanced students as well as the proctors and other staff members who support them.  
  • Adapt and pivot as needed to ensure optimal, engaging, and safe student experiences.   
  • Assume other program related responsibilities as assigned by administrative staff.  
  • Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration.  
  • Work closely with other team members to accomplish program goals and address problems in a timely and effective manner.  
  • Exemplify VSA’s purpose, identify and communicate the cornerstones of a respectful residential and academic community and serve as a role model for all staff and students.  
  • Uphold and enforce all federal, state, University, and program policies as outlined in staff and student handbooks and other referenced materials. 
  • Adhere to PTY’s policies related to confidentiality.
  • Perform other related duties as assigned.

Qualifications:  

The ideal candidate will:  

  • Possess a bachelor’s degree, be a current graduate student, or a professional. (Candidates both internal and external to Vanderbilt are welcome to express interest). 
  • Demonstrate exceptional maturity and character.  
  • Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
  • Have experience working within an office or customer service intensive role.  
  • Have experience communicating with parents or key stakeholders of an organization.  
  • Embody a strong team player ethic and sense of humor. 
  • Be able to successfully and positively communicate with individuals of all ages, experiences, and roles. 
  • Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
  • Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.

Compensation:

$20.00/hr

Program Dates and Times:* 

  • Onsite Training: June 1 – June 15, 2023 
  • VSA Sessions operating June-July 
    • VSA Session 1: June 18 – June 24, 2023
    • VSA Session 2: June 25 – July 1, 2023 
    • VSA Session 3: July 9 – 21, 2023 
  • The standard weekday shift is 2:30PM-11:00PM with multiple breaks in addition to weekend hours.

*dates subject to change 

 

Job Title: Vanderbilt Summer Academy (VSA) Assistant Head of Health Systems


Location: Nashville, TN
Type: Non-Residential
Reports to: Head of Health Systems

Job Description:  

The Assistant Head of Health Systems serves as Day Lead in ensuring the quality and compliance of all VSA health system operations. Responsibilities include supporting the Head of Health Systems in reviewing and auditing pre-program health forms, training the VSA affiliated nurses in VSA policies and procedures, leading hospital/clinic student trips, liasing with the VSA nurse, and providing parent communication related to health and medication. The Assistant Head of Health Systems also works with the Head of Operations and VSA Nurse to ensure all student medication is properly distributed and logged during the day shift. This role requires empathy, flexibility, attention, and a collaborative spirit to detail in fast-paced summer program environment.

This is an administrative role that does not require any medical training or experience. This role does not supervise medical professionals, including the VSA nurse.

Perks: 

Your summer includes: 

  • Making a difference through investing in the lives of gifted and high achieving young scholars.
  • Working at one of the most prestigious universities in the nation.  
  • Loving what you do while building your resume. 
  • Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
  • Competitive compensation with meals included.  

Expectations: 

Within their wide array of duties and responsibilities, the VSA Assistant Head of Health Systems is expected to support the Head of Health Systems to:  

  • Ensure the quality, effectiveness and mission alignment of all health systems and processes.  
  • Serve as the lead for all needed hospital and clinic trips within scheduled shifts. This requires driving the VSA van to off-site locations. 
  • Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
  • Master VSA policies concerning medication intake (check-in) and distribution/logging, OTC medication distribution, health log processing and hospital/clinic visit procedures.  
  • Master SchoolDoc systems and processes including the EMAR and Health Log.   
  • Work with the VSA affiliated Nurses to: 
    • intake student medication during VSA check-in. 
    • distribute medication back to parents/students during VSA check-out.
    • continually audit VSA medical supplies and equipment. 
    • audit all health logs created by Program Assistants and follow up with parents as needed. 
  • Possess strong organizational and communication skills along with proven problem-solving abilities.  
  • Handle unexpected student issues, including but not limited to: student illness, violations of stated community code of conduct, student support and encouragement, and the like.  
  • Meet regularly with the leadership team and provide information and ideas for improving health systems and processes. 
  • Engage willingly as a team player with humor, enthusiasm and a compassionate understanding of middle and high school academically advanced students as well as the proctors and other staff members who support them.  
  • Adapt and pivot as needed to ensure optimal, engaging, and safe student experiences.   
  • Assume other program related responsibilities as assigned by administrative staff.  
  • Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration.  
  • Work closely with other team members to accomplish program goals and address problems in a timely and effective manner.  
  • Exemplify VSA’s purpose, identify and communicate the cornerstones of a respectful residential and academic community and serve as a role model for all staff and students.  
  • Uphold and enforce all federal, state, University, and program policies as outlined in staff and student handbooks and other referenced materials. 
  • Adhere to PTY’s policies related to confidentiality.
  • Perform other related duties as assigned.

Qualifications:  

The ideal candidate will:  

  • Possess a bachelor’s degree, be a current graduate student, or a professional. (Candidates both internal and external to Vanderbilt are welcome to express interest). 
  • Demonstrate exceptional maturity and character.  
  • Have experience working within an office or customer service intensive role.  
  • Have experience communicating with parents or key stakeholders of an organization.  
  • Embody a strong team player ethic and sense of humor. 
  • Be able to successfully and positively communicate with individuals of all ages, experiences, and roles. 
  • Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
  • Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.

Compensation:

$17.00/hr

Program Dates and Times:* 

  • Onsite Training: June 1 – June 15, 2023 
  • VSA Sessions operating June-July 
    • VSA Session 1: June 18 – June 24, 2023
    • VSA Session 2: June 25 – July 1, 2023 
    • VSA Session 3: July 9 – 21, 2023 
  • The standard weekday shift is 7:00AM-3:30PM in addition to weekend hours.

*dates subject to change 

 

 

 

 

 

Job Title: Vanderbilt Summer Academy (VSA) Instructor


Location: Nashville, TN
Type: Non-Residential
Reports to: PTY Director of Academics

Job Description:  

Vanderbilt Summer Academy is a summer residential program for academically advanced students in rising 7th through 12th grade. Students take college-level classes taught by Professors, PhD students and content experts. The VSA course instructor is responsible for designing and executing a PTY course that is appropriately challenging and engaging for students. Students take one course for a session and are typically in class Monday-Friday, from approximately 8:45AM–4:15PM. June sessions are one-week courses, while July sessions are two-week opportunities. Instructors will have support leading up to the session from PTY’s Director of Academics. During the session, VSA instructors will have support from the Director of Academics, Head of Teaching and Learning, Head of Academic Operations, and a teaching assistant.

Perks: 

Your summer includes: 

  • Making a difference through investing in the lives of gifted and high achieving young scholars.
  • Working at one of the most prestigious universities in the nation.  
  • Loving what you do while building your resume. 
  • Joining a team of dedicated staff who are passionate about developing talent in gifted students.  
  • Competitive compensation with meals included.  

Expectations: 

Within their wide array of duties and responsibilities, VSA Instructors are expected to:  

  • Carefully design an academically rigorous and engaging course that appeals to advanced students with a variety of learning styles. Note: Courses can be designed for students in 7th/8th grade, 9th/10th grade, or 11th/12th grade
  • Build a course platform within Vanderbilt’s Learning Management System that students use throughout the in-person course, if applicable
  • Plan daily meaningful out-of-class assignments to support students’ learning and understanding, if applicable
  • Meet, as requested, with PTY’s Director of Academics and/or VSA’s Head of Teaching and Learning, to discuss future plans or to reflect on current instruction
  • Teach the group of students enrolled in class for the duration of the session
  • Complete evaluations (rubrics) on all students in the class in a timely manner following the conclusion of the course
  • Conduct a parent open house and/or parent conferences to showcase the course and students’ work, as applicable
  • Communicate effectively and efficiently with VSA staff, including responding to requests for information from VSA staff in a timely manner
  • Submit lesson plans, materials lists, and a welcome letter in advance of the program and at the communicated deadline
  • Collaborate with a teaching assistant to support classroom instruction and dynamics
  • Understand and implement policies and procedures related to protection of minors
  • Adhere to PTY’s policies related to confidentiality
  • Successfully and positively communicate with individuals of all ages, experiences, and roles
  • Successfully pass the Vanderbilt University criminal background check and online training for working with minors
  • Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.

Qualifications:  

Qualified applicants must hold a bachelor’s degree and have content expertise. Current university faculty, staff, postdocs, or Ph.D. students preferred. Applicants both internal and external to Vanderbilt are welcome to express interest. PTY offers a variety of courses in STEM and humanities, and so we seek applicants from a broad range of disciplines. Teaching experience and/or experience working with advanced students is a plus.

Compensation:

Based on degree/credentials, starting at $1500/week (5-day week).

Program Dates and Times:* 

  • Onsite Training: June 1 – June 15, 2023 
  • VSA Sessions operating June-July 
    • VSA Session 1: June 18 – June 24, 2023
    • VSA Session 2: June 25 – July 1, 2023 
    • VSA Session 3: July 9 – 21, 2023 
  • Standard hours are Monday-Friday, 7:45AM–4:15PM; potential of some Saturdays, 8:45AM–12:30PM
    * Instructors may work one or multiple sessions. Dates subject to change.

*dates subject to change 

 

 

 

Job Title: Vanderbilt Summer Academy (VSA) Head of Teaching and Learning


Location: Nashville, TN
Type: Non-Residential
Reports to: PTY Director of Academics

Job Description:  

The VSA Head of Teaching and Learning works with the PTY Director of Academics to ensure exceptional academic experiences within the academic components of the 7-12 grade program. The VSA Head of Teaching and Learning is responsible for a variety of pre-program, during program, and post-program academic support, including but not limited to reviewing lesson plans/syllabi, meeting with instructors, observing instruction and providing feedback, modeling appropriate pedagogy, reviewing student rubrics, collaborating with the Head of Academic Operations, and collaborating with the Director of Academics and VSA Head of Student Support to help students with academic concerns. The Head will serve as a role model for staff and students, upholding and exemplifying community values, regulations, and expectations.

Perks: 

Your summer includes: 

  • Making a difference through investing in the lives of gifted and high achieving young scholars.
  • Working on the campus of a nationally-known institution
  • Adding a unique experience to your resume.
  • Joining a team of dedicated staff who are passionate about developing talent in gifted and advanced students.  
  • Competitive compensation with lunch provided.

Expectations: 

Within their wide array of duties and responsibilities, the VSA Head of Teaching and Learning is expected to:  

  • Serve as a role model for all student participants and colleagues.
  • Actively engage in all aspects of the academic experience at VSA
  • Along with the Director of Academics, oversee VSA instruction and academics to ensure quality and developmentally appropriate instruction and feedback designed to meet the needs of high ability students.
  • Implement an effective observation schedule and feedback system for VSA.
  • Liaise with the Head of Academic Operations to ensure that instructors’ logistical needs are met.
  • Uphold and exemplify community values, regulations, and expectations.
  • Assist with various administrative duties and processes to ensure smooth operations.
  • Discuss academic concerns with instructors, parents, and students with a professional and solutions-focused approach.
  • Assist with compliance related protocol and issues.
  • Thrive in a fast-paced, demanding work environment that requires continuing flexibility, a positive and caring attitude, and collaboration.
  • Adhere to PTY’s policies related to confidentiality.
  • Perform other related duties as assigned.

Qualifications:  

The ideal candidate will have the following characteristics:

  • A minimum of a bachelor’s degree with an M.Ed. preferred.
  • A teaching or education background is required. (Candidates both internal and external to Vanderbilt are welcome to express interest.).
  • A background in a STEM field is preferred, but not required.
  • Demonstrate exceptional maturity and character.
  • Experience with coaching educators preferred.
  • Possess cultural sensitivity awareness and a commitment to diversity, equity, and inclusion.
  • Have experience communicating with parents or key stakeholders of an organization.
  • Embody a strong team player ethic and sense of humor.
  • Be able to successfully and positively communicate with individuals of all ages, experiences, and roles.
  • Successfully pass the Vanderbilt University criminal background check and online training for working with minors.
  • Agree to adhere to all duties before, during, and after the program as outlined in the staff materials.

Compensation:

$25.00/hr

Program Dates and Times:* 

  • Positions start date is negotiable. 5-10 hours per week in May preferred with. 40 hours per week by June 1 to July 31.
  • Onsite Training: TBD in June
  • VSA Sessions operating June-July* 
    • VSA Session 1: June 18 – June 24, 2023
    • VSA Session 2: June 25 – July 1, 2023 
    • VSA Session 3: July 9 – 21, 2023 
  • The standard shift is 7:30AM to 4:30PM Monday-Friday.
  • *Dates subject to change.

*dates subject to change