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Admitted Students

View the VSA Student Handbook

The VSA student handbook contains information about what to expect, and what to bring with you to VSA. You can check out the VSA Handbook here!

Welcome Paperwork

To complete your Welcome Paperwork, please login to our partner, SchoolDocs. If you prefer to complete a PDF form and mail in to the PTY Office, please download the PDF here.

Login to Your Online Account

Families who have previously created an online account can login here. If you applied with a paper application, but would like an online account, please contact our office. An online account is created for each applicant, and we will be able to provide you with access to your account.

To view paper forms and documents, click here.

Tuition

Click here to make a tuition payment online.

Refund Policy
Full refunds, less the non-refundable application fee, are awarded for cancellations made by the tuition deadline (Session I: May 3, 2019. Session II & III: April 12, 2019 ). Cancellations made after the tuition deadline and before the refund deadline (May 10, 2019) will be eligible for a 50% refund. No refunds will be awarded for cancellations occurring after the refund deadlines.

Welcome Paperwork

In order to participate in the VSA program, all students must have up-to-date welcome paperwork on file. This welcome paperwork is required for all participants and must be updated every school year, starting in the fall. This paperwork includes permission and release forms, medication permission, allergy information, general health information, medication statements, and health insurance documentation. Based on university policy, students are not permitted to participate in VSA if this paperwork is incomplete at the start of the program.

Daily Schedule

Below are typical weekday schedules for VSA. Please keep in mind, however, that “typical” days are rare at VSA, and students should expect schedule modifications, as necessary.

Session I

Typical Weekday Schedule

8:00 am – 8:35 am Breakfast
8:45 am – 11:45 am Class
11:45 am – 12:45 pm Lunch
12:45 pm – 3:45 pm Class
4:00 pm – 5:00 pm After Class Exploration (ACE)
5:15 pm – 6:00 pm Free Time
6:00 pm – 6:50 pm Dinner
7:00 pm – 9:00 pm Recreational Activities
9:00 pm – 10:00 pm Proctor Group Meeting/Free Time on Hall
10:00 pm Room Curfew */ Call Parents
10:30 pm Lights Out/All Quiet*

 

Session II

Typical Weekday Schedule

8:00 am – 8:35 am Breakfast
8:45 am – 11:45 am Class
11:45 am – 12:45 pm Lunch
12:45 pm – 3:45 pm Class
4:00 pm – 5:00 pm  After Class Exploration (ACE)
5:15 pm – 6:00 pm Free Time
6:00 pm – 6:50 pm Dinner
7:00 pm – 9:00 pm Recreational Activities
9:00 pm – 10:00 pm Proctor Group Meeting/Free Time on Hall
10:00 pm Room Curfew* / Call Parents
10:30 pm Lights Out/All Quiet*

 

Session III

Typical Weekday Schedule

8:00 am – 8:35 am Breakfast
8:45 am – 11:45 am Class
11:45 am – 12:45 pm Lunch
12:45pm – 3:45 pm Class
4:00 pm – 5:00 pm After Class Exploration (ACE)
5:15 pm – 6:00 pm Free Time
6:00 pm – 6:50 pm Dinner
7:00 pm – 9:30 pm Recreational/Social activities
(Designated evenings reserved as free-time)
9:30 pm – 10:30 pm Proctor Meeting and Free Time on Hall
10:30 pm Room Curfew*
11:00 pm Lights Out/All Quiet*

 

* Room Curfew and Lights Out/All Quiet times may be extended on weekends and occasionally adjusted during the week to accommodate special activities or events.

Check-In and Check-Out

All Check-In and Check-Out information subject to change.

SESSION I

CHECK-IN – Sunday June 9, 2019.  3:00-5:00 p.m. central time, Hank Ingram House Lobby. (Note that check-in will not be permitted before 3:00 p.m.)

Students arriving by air:  please arrange a flight that arrives in Nashville between 11:00 a.m.-4:00 p.m. Central Time. Note that students will not receive keys to their rooms until check-in begins at 3 p.m.

CHECK-OUT – Friday, June 14, 2019.  1:00 p.m. – 4:00 p.m.  Hank Ingram House House Lobby. Hank Ingram House will close at 3:00 p.m.  All students must vacate the residence halls by 4:00.

Students departing by air:  please arrange a flight that departs Nashville between 1:00-4:00 p.m. Central Time. Earlier departures can be accommodated more easily than late departures.  Be advised that session 1 students have class from 9 a.m. – noon on check out day.

SESSION II

CHECK-IN – Sunday June 16, 2019. 3:00-5:00 p.m. central time, Hank Ingram House Lobby. (Note that check-in will not be permitted before 3:00 p.m.)

Students arriving by air:  please arrange a flight that arrives in Nashville between 11:00 a.m.-4:00 p.m. Central Time. Note that students will not receive keys to their rooms until check-in begins at 3 p.m.

CHECK-OUT – Friday, June 28, 2019.  8:00 a.m. – 1:00 p.m.  Hank Ingram House closes at noon on check-out day.  All students must vacate the residence hall by 1:00 PM.

Students departing by air:  please arrange a flight that departs Nashville between 8:00 a.m. – 1:00 p.m. Earlier departures can usually be accommodated. Later departures should be avoided. Last shuttle to airport typically leaves residence hall between 11-11:30 a.m.

SESSION III

CHECK-IN – Sunday, July 7, 2019. 3:00-5:00 p.m. central time, Hank Ingram House Lobby.

Students arriving by air:  please arrange a flight that arrives in Nashville between 11:00 a.m.-4:00 p.m. Central Time. Note that air-arriving students will not receive keys to their rooms until check-in begins at 3 p.m.

CHECK-OUT – Friday, July 26, 2019.  8:00 a.m. – 1:00 p.m. Hank Ingram House closes at noon on check-out days.  All students must vacate the residence hall by 1:00 PM.

Students departing by air:  should arrange a flight that departs Nashville between 8:00 a.m. – 1:00 p.m. Earlier departures can usually be accommodated. Later departures should be avoided.  Last shuttle to airport typically leaves residence hall between 11-11:30 a.m

Traveling to VSA

Driving Information:

Please see the student handbook for an overview of driving directions to campus. Additional, more detailed driving information and directions will be emailed before the start of the session.

Airport Information for Students Traveling By Air with Family/Guardians:

Families flying into Nashville should fly into BNA airport. VSA does not provide shuttle services for families traveling from the airport to VSA. Families should arrange transportation to and from Vanderbilt campus. BNA airport is located approximately 20 minutes from Vanderbilt if there is no traffic.

Airport Information for Students Traveling Alone By Air:

Student flying into Nashville alone should fly into BNA airport.

Shuttle Information To/From Campus:

For students traveling alone to Nashville by air, VSA requires students to take a VSA shuttle from the airport to VSA. The VSA shuttle from BNA to VSA is $25 for arrival. If students will be flying out of Nashville alone from VSA, they are required to also take the VSA shuttle for an additional $25, $50 round trip. BNA airport is located approximately 20 minutes from Vanderbilt if there is no traffic.

Arrival and Departure from VSA:

Arrival: VSA’s required shuttle service at the airport will begin at noon CST on check-in day. Please schedule a flight that arrives in Nashville between 11:00AM and 4:00PM CST. A VSA staff member will be present at BNA’s baggage claim area to welcome all students to Nashville! Additional information, including logistics for meeting up with the VSA staff member, the name of the VSA staff who will be greeting the student, and contact information for day-of correspondence, will be emailed closer to the start of the program. Note that students will not receive the keys to their rooms until official check-in begins at 3:00 PM CST. Students arriving to campus by shuttle earlier that 3:00 PM CST will be fully supervised in a waiting area on campus with games and movies until check-in officially begins.

Departure: Students flying alone out of Nashville are required to take the VSA shuttle to BNA on check-out day during the set hours of the shuttle service. Please schedule your student’s departing flights within the window below:

For Session I: 1:00 PM to 4:00 CST

For Sessions II & III:  8:00 AM to 1:00 PM

Please contact the VSA office (615.322.8261) before booking the flight if the departure time is outside the windows listed.

Wait-time at the Airport:

 VSA staff work with families in an attempt to minimize the amount of time that a student must wait at the airport for arrival and departure. Upon arrival, VSA attempts to always have a VSA staff member present in the baggage claim area during the airport arrival window (11:00AM and 4:00PM CST) to greet students and wait with students for the VSA shuttle. A VSA shuttle departs approximately every hour to an hour and a half from the airport, so the typical wait-time in the airport for students arriving is usually less than an hour. If a student arrives outside of the airport arrival window, please call the VSA staff. VSA staff work with the family to arrange an alternative time for VSA transportation from the airport, which is usually able to be provided within an hour to an hour and a half of landing time if there is advanced notice.

For departures from campus, VSA works with students and families in an attempt to minimize wait-time while also allowing for enough time for students to check luggage and go through security. Students traveling within the United States will be shuttled to the airport so that they typically arrive a minimum of an hour before their flight (and a maximum of two and half hours). Students traveling outside of the United States will typically arrive to the airport a minimum of 2 hours before their flight departure (and a maximum of three and half hours). Note for international flights: If there are not flights available during the window on the closing day, please contact the VSA office to discuss options before booking a flight outside the window.

“Unaccompanied Minor” (“UM”) status:

Airlines have varying policies and age-limits on this official status. Check with your airline to determine whether or not they will require “UM” status for your student. Fees and restrictions often apply and could cause delays at travel times if a required fee is unpaid. These fees are the responsibility of families. UM travelers should schedule their departing flight from Nashville as early in our check-out window as possible. According to airline policies UM travelers SHOULD NOT book a final flight of the day. Please see the VSA handbook for more information about UM status.

 Cancelled/Delayed Flights:

 If flights have been delayed, missed, or cancelled on the way to VSA, please notify the VSA office immediately of the change so that we can make the necessary arrangements.

 It is understood that after arriving to the airport the student is presumed under the care and custody of the parent or guardian and not under the care and custody of VSA. However, we understand that flight disturbances can occur. Please contact the VSA office should your child experience a flight cancellation or significant delay when attempting to leave Nashville. We are happy to brainstorm alternative options to support your student.